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Docs  /  App  /  NAVAX Payment  /  Setup  /  Exports

 Payment File Setup


2026/08/05 • 5 min. to read
In the section Create Payment File the settings for the creation of payment files are defined. The settings apply to the payment types Non-SEPA Credit Transfer, SEPA Credit Transfer and SEPA Direct Debit. For each payment type and bank account different settings can be made.

Fields, Create Payment File

In the section Create Payment File the general settings for the payment files are defined. The scope of application includes all created payment files and is thus global.
Create Bal. Account Line Specifies whether an offsetting entry line is to be created for the balanced account lines when the payment file is created. An offsetting entry line will only be created if there is more than one journal line for an offsetting entry line. For different document types, the offsetting entry line will only be created if all journal lines involved have a Applies-to Doc. No. set. If this is the case, the Document Type will be set to Payment for all affected journal lines. These changes will be saved. If the transaction is cancelled, the Document Type will be reset to the original value.
Modify allowed after File Created With this option you can determine whether the payment data can still be manipulated after file creation.
Summary after creation On this page you can specify whether a summary of the payment file should be shown after the payment file has been created. In the summary, you have the option to either import the created file into your banking software using the Export Payment File action or send it directly via NAVAX konfipay Connector to konfipay by activating the Send to konfipay option in the konfipay group when creating the payment file.
Payment Notification Nos. Here the payment notification number series is set up.
Pmt. Notification Report ID Specifies the ID of the report that is printed when you print the payment notification.

Tip

Here you can enter your own report layout if the standard report does not meet your requirements. By default, the report with the ID 70322078 - NCP Exports Pmt. Notification is entered here.
Pmt. Notification Report Caption Specifies the name of the report that is printed when you print the payment notification.

Fields, Payment File

In the section Payment File the settings for the different payment files are defined. For each payment type, a bank account can be set up to use these settings. If the field Bank Account No. is left blank, these settings apply globally to all bank accounts.
Payment Type Specifies the payment method for which the settings apply. The settings must be defined for all payment types that are in use. The following options are available:
  • Non-SEPA Credit Transfer
  • SEPA Credit Transfer
  • SEPA Direct Debit
Bank Account No. Specifies the bank account to which the settings apply. The setting is optional. If no bank account is specified, the settings are valid for all bank accounts for which no special settings exist.
File Name Specifies the name to be used to save the payment file. In the file name, [PARAMETERS] can be specified that are replaced by current values when executing the evaluation. The variables can be selected via a lookup. If the field is left blank, a file name is generated by the system.

Tip

The lookup shows a preview of the available variables and their current values.
Remittance Info. Length Shows the maximum number of characters for the payment remittance information. This value cannot be changed.
Remittance Info. Specifies the structure and values for the remittance information in the payment file. You can combine fixed text and [PARAMETERS]. The placeholders are replaced by current values when the payment file is created. The available variables can be selected via the lookup.

Tip

Use square brackets to combine text and placeholders into an optional block. Such a block is only included if at least one placeholder contained in it provides a value. Example: [Info:[POSTING_DESCRIPTION]] - the section appears only if a posting description is available.

Tip

Supplement a placeholder with <n> to limit the output to n characters. Example: [EXTDOCNO<15>] results in a maximum of 15 characters. Die Begrenzung funktioniert auch bei doppelten Klammern, z. B. [[EXTDOCNO<10>]].

Tip

In the Lookup page you will find a FactBox with a description of the structure of the remittance information and the use of square brackets. Click on the information icon i in the top right corner to display the FactBox, if it is hidden.
Collective Transaction Specifies whether transactions should be combined when the payment file is created. They are then sent to the bank as collective transactions. When submitting transactions to the bank, they can be consolidated for more efficient and cost-saving processing. This is done by bundling posting lines that have the same creditor, customer, or bank account number, the same external bank account code, and the same currency code into a collective transaction. However, there are certain types of transactions, such as individual transfers and transfers with a payment reference, that are excluded from this consolidation. Credits that are balanced with a document number are also considered if the collective transaction results in a positive amount, which also applies to direct debits. The use of this functionality is advisable when the options to summarize per creditor or debtor are not selected in the payment proposal. If booking lines have been consolidated into a collective transaction, the resulting payment item receives a corresponding label. The description of the payment item is supplemented with collective transaction.

Note

The fields for the document number and booking date are only filled in if all booking lines within the collective transaction match. If there are differences, these fields remain empty.
Always Create Notification Specifies whether a payment notice should always be generated when the payment file is created, regardless of if the payment remittance information can be transmitted in completely form or not.

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