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 Create invoices with QR code

2025/05/21 • 3 min. to read

In this topic

• How to create an invoice with QR code payment
• Check prerequisites
• Create invoice with QR code
• Check data
• Related information

With the Pay with QR Code function, you can print a standardized EPC QR code on your invoices that contains all relevant payment data such as payee, IBAN, BIC, amount, and payment reference. Your customers can scan this QR code with their banking app, allowing them to make the transfer quickly, conveniently, and without errors, eliminating the need to manually enter payment data. This makes it easier to allocate payments in any system that processes incoming payments. The QR code generation is directly integrated into Microsoft Dynamics 365 Business Central and can be used for sales invoices, service invoices, and other documents.

• The QR code complies with the European EPC standard and is supported by most banking apps.
• The function can be used for sales invoices, service invoices, and other documents.
• The bank account used and the payment reference can be controlled individually.
• The allocation of the payment to the open item is facilitated by the unique reference and can be automated with NAVAX Payment Transactions Import.
• The function offers your customers a modern, convenient payment method and reduces errors in payment processing.

How to create an invoice with QR code payment

Check prerequisites

• The QR code setup must be configured in Business Central. For more information, see Setup, General, Pay with QR-Code.
• The payment method Pay with QR Code must be set up in Business Central.
• In the bank account setup of the desired bank account, the option Pay with QR Code must be activated. For more information, see Setup, General, Bank Account Setup.

Create invoice with QR code

1. Create a sales or service invoice as usual.
2. Select the customer for whom the invoice is intended.
3. Select the payment method where xPay with QR Code is activated.
4. In the Company Bank Account Code field, select the bank account to be used for the QR code.

   Tip

   You can also set a default bank account for QR code payments. To do this, open the Bank Account Setup and activate the Pay with QR Code field for the desired account.
5. Fill in one of the fields Your Reference or External Document Number. This will generate a unique reference for the QR code and make it easier to allocate the payment later.
6. Post the invoice. If Pay with QR Code active is enabled in the QR code setup, a QR code for the document data will be generated automatically and the reference will be stored in the customer ledger entry.

Check data

1. Open the posted invoice and select the action NCP QR Code Document Data in the card of the posted document.
2. Check whether a QR code is present. If the code is present, it should match the payment data you entered in the invoice.

Related information

• Setup, General, Bank Account Setup
  The NCP Bank Account Setup page is the central management interface for all bank accounts used in NAVAX Payment Processing. Here you enter and maintain all bank master data required for payment processing, exports, and imports in Microsoft Dynamics 365 Business Central...
• Setup, General, Pay with QR-Code
  With the NCP Pay with QR Code function you can create a QR code that can then be placed on your invoices - whether digital or paper. The customer thus saves the tedious typing of data and also does not run the risk of entering incorrect data. This also makes it easier to apply payments later that were imported into Business Central via bank account statement...