NAVAX Payment

Create payment files for your bank and import files from your bank.

Current Versions: Exports 25.2.3.1 as of Business Central 25, konfipay Export 25.2.2.5 as of Business Central 25, Imports 25.2.3.5 as of Business Central 25 and konfipay Import 25.2.3.5 as of Business Central 25. For older BC versions, downgrades are available.
AppSource Names: NAVAX Payment Exports, NAVAX Payment Imports, NAVAX konfipay Connector Export, NAVAX konfipay Connector Import

☰ Contents

General

• NAVAX Payment
  Welcome to the help page of NAVAX Payment. This page provides you with comprehensive information and support for our payment solutions, including NAVAX Payment Exports and NAVAX Payment Imports. Our goal is to enable you to seamlessly and efficiently manage your payment transactions. The modules NAVAX Payment Exports and NAVAX Payment Imports, as well as their NAVAX konfipay Connector extension, are available separately...
• Role Center Integration
  NAVAX Payment is integrated into the Finance, Accountant and Accounting Manager role but can also be accessed from any role via the Search function...

Setup

• General

• • Bank Account Setup
    The NCP Bank Account Setup page is the central management interface for all bank accounts used in NAVAX Payment Processing. Here you enter and maintain all bank master data required for payment processing, exports, and imports in Microsoft Dynamics 365 Business Central...
  • Vendor/Customer/Employee Bank Account
    In the Vendor/Customer Bank Account overview, you can manage the bank accounts associated with your vendors and customers. To access this overview, navigate to the vendor or customer list or card, and then select Vendor/Customer > Bank Accounts...
  • Bank Codes
    This page describes the management and use of bank codes in the application. You will learn which fields are recorded for banking institutions, how to download, import, or export bank codes from various sources, and what options are available to you. Bank codes are essential for payment transactions and are regularly updated to ensure correct bank connections...
  • Countries/Regions
    In this overview you can setup and manage settings for countries and regions to use them for payment transactions...
  • Pay with QR-Code
    With the NCP Pay with QR Code function you can create a QR code that can then be placed on your invoices - whether digital or paper. The customer thus saves the tedious typing of data and also does not run the risk of entering incorrect data. This also makes it easier to apply payments later that were imported into Business Central via bank account statement...

• Exports

• • Exports Setup Wizard
    Before the NAVAX Payment Exports can be used, its basic functionality must be set up. This wizard will help you to setup the necessary parameters by walking through them step by step, so you can immediately start working with the NAVAX Payment Exports...
  • Exports Setup
    Before the NAVAX Payment Exports extension can be used, it must be set up...
  • Language Setup
    All necessary settings for the individual language codes are set up here. Also the Payment Notification Texts and the SEPA Mandates Texts can be stored or set up here...
  • XML Schemas
    The XML format is the Europe-wide recognized standard for payment transactions and is actively promoted by the European Payments Council (EPC) and the EU. The goal is to standardize the multitude of national payment formats and, in the long term, to fully replace them with the XML format. This harmonizes and simplifies the processing of transactions both between banks and for end customers from a technical perspective...
  • Customs Formats
    With custom formats, you can import payment files whose structure is not covered by the standard formats...
  • SEPA-Direct Debit-Mandates
    With the authorization of your customer, you can collect payments directly from the customer's bank account...

• Imports

• • Imports Setup Wizard
    Before NAVAX Payment Imports can be used, its basic functionality must be set up. In the window NCP Imports Setup the general settings and defaults are defined...
  • Imports Setup
    To make optimal use of the NAVAX Payment Import, a basic setup is required first. In the NCP Imports Setup window, you configure all central settings and specifications necessary for importing and further processing payment transaction data...
  • Imports Codes
    The NCP Import Codes are references to various types of transactions. Different code fields are filled depending on the imported file format...
  • NAVAX Dropzone Setup
    In the NAVAX Dropzone Setup page the settings and defaults for the different Dropzones are defined...
  • Fixed Account Allocations
    If a bank account is determined when importing a payment file (Import Payment File), the system first checks whether fixed account allocations exist. If there are any, this bank account is used...

• konfipay Connector

• • konfipay Connector Setup
    This section explains how to set up and use NAVAX konfipay Connector Export/Import in Microsoft Dynamics 365 Business Central. NAVAX konfipay Connector Export/Import enables you to automate payment processes and securely exchange banking data...
  • Real Data Permissions
    Real Data Permissions add an additional level of security to actions and processes. This is to prevent test data from being accidentally interpreted as real data. Particularly critical actions and processes (e.g. sending data to an external service) can therefore only be executed if a real data permission has been granted for the current environment...
  • Data Update Setup
  • konfipay Online Payment Service Access
    NAVAX konfipay Connector Export/Import operates exclusively in conjunction with a validated konfipay - Online Payment Service account. Please note that additional costs will be incurred when using konfipay...

Tasks

• Exports

• • Make Payment or Direct Debit Suggestions
    NAVAX Payment Exports allows you to create payments to vendors via a SEPA payment file from the payment journal. Similarly, you can create a payment file for direct debits to customers via the cash receipt journal...
  • Create Payment File
    This chapter describes how to create a payment file. Typically, the payment file must then be manually downloaded to be uploaded into your banking software...
  • Make One-Time Transfers
    With a one-time transfer, you can perform a transfer ad hoc without having to manage vendors/customers and external bank accounts. In the journals, it can be defined per line whether it is a one-time instruction...
  • Payment Notification E-Mail Suggestion
    A payment notification is a message to the payment recipient that contains details about the payments transferred or collected via a payment file. A payment notification is particularly useful for batch payments, as it helps the recipient correctly allocate the payments. By default, a payment notification is created when the purpose exceeds 140 characters...
  • Journals Exports
    The description on this help page applies to the Cash Receipt- and the Payment Journal and explains the extensions that NAVAX Payment Imports provides...

• Imports

• • Import Payment File
    This chapter describes the import functionality for bank statements in Business Central. This import functionality is integrated into the modules NAVAX Payment Imports and NAVAX konfipay Connector Import. Typically, bank statements are exported from banking software in a standard format and then manually imported into Business Central...
  • Dropzone for Bank Files
    This chapter describes the functionality of the Dropzone for bank files in Business Central. The Dropzone is a feature that allows bank files to be imported quickly and easily via Drag & Drop. The file is automatically checked for validity and imported into Business Central...
  • Applying Open Entries
    With the journals, you can efficiently reconcile and close open entries based on the imported data. NAVAX Payment Imports supports you with the automatic application suggestion, which determines the best possible match based on defined criteria...
  • Bank Account Reconciliation
    You must regularly reconcile your bank, receivables, and payables accounts by applying payments recorded in the bank to their related open (unpaid) invoices and credit memos or other open entries in Business Central...
  • Journals Imports
    The description on this help page applies to the Cash Receipt- and the Payment Journal and explains the extensions that NAVAX Payment Imports provides...

• konfipay Connector Export

• • Send Payment File
    With the NAVAX konfipay Connector Export, you can transmit payment files created with NAVAX Payment Exports directly and securely to your bank. The transfer is automated via the konfipay Online Payment Service, so you do not need to export the file manually or upload it in the bank portal...
  • Retrieve Payment Status
    After you have transmitted a payment file via the konfipay Online Payment Service, it is first checked and processed. konfipay then forwards the file to the bank. Please note that there may be delays in updating the payment status, as banks do not always check and process incoming data immediately. In such cases, it may be necessary to retrieve the transmitted status manually...

• konfipay Connector Import

• • Importing Acc. Transaction Entries
    With the NAVAX konfipay Connector Import, you can import account transaction files (e.g., camt.052, camt.053, camt.054, MT940) directly from the konfipay Online Payment Service into Microsoft Dynamics 365 Business Central...

• Pay With QR Code

• • Create invoices with QR code
    With the Pay with QR Code function, you can print a standardized EPC QR code on your invoices that contains all relevant payment data such as payee, IBAN, BIC, amount, and payment reference. Your customers can scan this QR code with their banking app, allowing them to make the transfer quickly, conveniently, and without errors, eliminating the need to manually enter payment data. This makes it easier to allocate payments in any system that processes incoming payments...

Reports and Analysis

• Exports

• • Payment Statistics
    This page views a line for each Payment File that was created from the journal...

• Imports

• • Importlist
    This report provides a complete overview of all bank files imported using NAVAX Payment Imports and their contents...
  • Imports Allocation Analysis
    If the indicator Show Analysis Window is set in the NCP Imports Setup, the system does not carry out a comparison of the Remittance Info when you execute the function Apply Entries in the journal. Instead, this window shows how the application is performed...
  • Import General Journal Deviation
    This report provides an overview of all lines in the general journal that are related to a payment import and where deviations such as remaining amounts, cash discounts, or tolerances exist...

Archive

• Exports

• • Vendor/Customer and Bank Ledger Entries
  • Clearing Entries
    In the window NCP Clearing Entries the history of all created payment files are listed...
  • Payment Entries
    The action Create Payment File in the Payment Journals creates a NCP Clearing Entry with status Created, which contains information about the payment file...

• Imports

• • Import Operations & Transaction Overview
    On this page you can see the overview of the imported bank files. For each of the imported files a Import line is created, these in turn can have several transaction lines and remittance info lines...

• konfipay Connector

• • Account Transaction Entries
    An account transaction file is a file that contains all the transactions of a bank account, including the resulting balance. A special variant is the electronic account statement, where the account statement data, for example in online banking, is provided in file format...
  • Payment Status Entries
    After a payment file is created, it can be directly transmitted to the bank using the konfipay Connector Export extension. During this process, a payment status entry is created to reflect the status from konfipay in Business Central...
  • Service Log

Information for Developers

• Exports
  The following page lists events that are intended to help you integrate with NAVAX Payment Payment Exports...
• Imports
  The following page lists events that are intended to help you integrate with NAVAX Payment Payment Imports...
• konfipay
  Error messages occasionally occur due to a faulty file structure or more often due to missing bank authorizations. More rarely, connection interruptions or general transmission errors to the bank server are the cause. konfipay contains a sophisticated warning and notification system for this purpose...
• Event Request

Appendix

• Data Structure
• konfipay Bank Account List
  The konfipay Bank Account Overview page displays all bank accounts that are available for synchronization with konfipay - Online Payment Service. You can access this overview by selecting the Import Bank Accounts button on the Bank Account Setup page...
• Delete Data
• QR-Code Document Data
  Payments with QR Code generates a standardized QR Code, also called Girocode or EPC QR Code, this QR Code created by NCP Pay with Code can then be placed on your invoices...
• NAVAX License Management
  The NAVAX License Management page (in older versions NAVAX License Overview or NCEX License Overview) displays the current license status of the NAVAX extensions...
• Installation Notes

• Release Notes

• • Overview
  • Release Notes Payment Exports
  • Release Notes Payment Imports
  • Release Notes konfipay Connector Export
  • Release Notes konfipay Connector Import