NCP Payments

Create payment files for your bank and import files from your bank.
Current Versions: NCPE 21.1.6.4 as of Business Central 21 and NCPI 21.1.6.0 as of Business Central 21. For older BC versions, downgrades are available.

☰ Contents

General

• NCP Payments
  Der NCP Payments consists of 2 modules and extends Dynamics 365 Business Central with the capability to create payment files for submitting to your bank and to import from your bank...

Setup

• General

• • Bank Account Setup
    In the window NCP Payments Bank Account Setup, all bank accounts that are required for payment transactions are entered or managed here...
  • Bank Codes
    In the page NCP Payments Bank Codes you can manage the bank codes. You have the possibility to import bank codes easily and comfortably from 3 banking institutions...
  • Customer Bank Account
    In the Customer Bank Account List you can create the bank accounts of your customers. You can access the overview by clicking on Customers-list or -card on Navigate > Customer > Bank Accounts...
  • Vendor Bank Account
    In the Vendor Bank Account List you can create the bank accounts of your vendors. You can access the overview by clicking on Vendors-list or -card on Navigate > Vendor > Bank Accounts...
  • Countries/Regions
    In this overview you can setup and manage settings for countries and regions to use them for payment transactions...
  • Pay with QR-Code
    With the NCP Pay with QR Code function you can create a QR code that can then be placed on your invoices - whether digital or paper. The customer thus saves the tedious typing of data and also does not run the risk of entering incorrect data. This also makes it easier to apply payments later that were imported into Business Central via bank account statement...

• Export

• • Payments Export Setup Wizard
    Before the NCPE Payments Export (NCPE Payments Export) can be used, its basic functionality must be set up. This wizard will help you to setup the necessary parameters by walking through them step by step, so you can immediately start working with the NCP Payments Export...
  • Payments Export Setup
    Before the NCPE Payments Export (NCPE Payments Export) extension can be used, it must be set up...
  • XML Schemas
    The EU and the EPC (European Payments Council) are intent on using the XML format as a standard in European payment transactions. At the moment, efforts are being made to minimize the numerous different national variants of payment transaction solutions and ultimately to eliminate them completely. The XML format should replace all other formats in order to standardize the processing of transactions on a technical level Europe-wide. This format is to be introduced and accepted as a standard both in the interbank sector and by customers...
  • XML Schema Values
    On this page you will find a list with the available values you can use for XML Schemas. The fields are assigned to the lines on the page NCPE Payments XML Schemas...
  • Language Setup
    All necessary settings for the individual language codes are set up here. Also the Payment Notification Texts and the SEPA Mandates Texts can be stored or set up here...
  • SEPA Mandates Text Lines
    Before executing a SEPA direct debit, you must have an agreement with the business partner. To do this, you create a SEPA mandate form. You define the text lines for this form as SEPA mandate text on this page...
  • SEPA-Direct Debit-Mandates
    With the authorization of your customer, you can collect payments directly from the customer's bank account...

• Import

• • Payments Import Setup Wizard
    Before NCPI Payments Import (NCPI Payments Import) can be used, its basic functionality must be set up. In the window NCPI Payments Import Setup the general settings and defaults are defined...
  • Payments Import Setup
    Before NCPI Payments Import (NCPI Payments Import) can be used, its basic functionality must be set up. In the window NCPI Payments Import Setup the general settings and defaults are defined...
  • NAVAX Dropzone Setup
    In the NAVAX Dropzone Setup page the settings and defaults for the different Dropzones are defined...
  • Customs Formats
    You can define a special format for the payment file if the existing standard formats do not meet the requirements of your bank...
  • Importcodes
    The Payments Import Codes are references to various types of transactions. Different code fields are filled depending on the imported file format...
  • Fixed Account Allocations
    If a bank account is determined when importing a payment file (Import Payment File), the system first checks whether fixed account allocations exist. If there are any, this bank account is used...

Tasks

• Pay With QR Code

• • Create invoices for paying by QR code
    The NCP Payments has been extended with the functionality Pay with QR Code, NCP Pay with QR Code generates a standardized QR code, also called EPC QR Code, which can be scanned by many banking apps, enabling it to automatically fill in payment details such as recipient, amount, IBAN, BIC and the remittance info. This QR code created by NCP Pay with QR Code can then be placed on your invoices. This saves the customer the tedious task of typing in the data, and also means that they do not run the risk of entering incorrect data...

• Export

• • Working with Payments Export
    When you make payments to vendors or customers or gather open entries, you post the respective payment entries in a payment or cash receipt journal. These journals have been optimized for applying and executing payments. They contain several powerful features, such as the Payment Suggestion function, which helps you to find outstanding payments and insert them into a payment or cash receipt journal. NCPE Payments Export extends this functionality to enable you to process your payment transactions quickly, easily and in a customer-friendly manner, in compliance with national and international standards. You can export data to a Payment File from a payment or cash receipt journal...
  • Payment Journals
  • Make Payment Suggestions
    You start the Payment Suggestion in a Payment Journal. Depending on which suggestion you start, the Vendor Payment Suggestion, Customer Payment Suggestion, or Employee Payment Suggestion window opens...
  • Create Payment File
  • One-Time Transfer
    You can use a one-time statement to execute a bank transfer ad hoc without having to manage vendors/customers and external bank accounts. In the Journals you can define per line if it is a One-Time Transfer. To open the page One-Time Transfer click on the field One-Time Transfer (if no one-time payment has been defined yet, the value of the field is No), the page opens and you can set up the bank account for this transfer...
  • Payment File Summary
    After the action Create Payment File in the Journal has been successfully completed and a Payment File is created, the page Payment File Summary opens. Here, you can see, information about the created payment file, you can see at a glance which settings used and the amount for which the file was created. In addition, you can also see how many payment notifications have been created and whether the payment notifications have all been printed or sent...
  • Payment Notification E-Mail Suggestion
    With a payment notification, you can document which open entries you want to pay or collect in the payment file after you have created the payment file. A payment notification is useful (especially for collective transfers) to make it easier for the recipient to identify the payments...

• Import

• • Working with Payments Import
  • Import Payment File
  • Applying Open Entries
  • Bank Account Reconciliation
    You must regularly reconcile your bank, receivables, and payables accounts by applying payments recorded in the bank to their related open (unpaid) invoices and credit memos or other open entries in Business Central...

Reports and Analysis

• Payment Statistics
  This page views a line for each Payment File that was created from the journal...
• Importlist
  From the Payments Import window, you can print the imported data or the imported statement...
• Import Allocation Analysis
  If the indicator Show Analysis Window is set in the Payments import Setup, the system does not carry out a comparison of the Remittance Info when you execute the function Apply Entries in the journal. Instead, this window shows how the application is performed...
• Import General Journal Deviation

Archive

• Customer Ledger Entries
• Vendor Ledger Entries
• Employee Ledger Entries
• Bank Account Ledger Entries
  When you post the journal after checking the payments, a Bank Account Ledger Entry will be created. Using the action Bank Account Ledger Entries on the page Clearing Entries you can view this entry...
• Clearing Entries
  In the window NCP Clearing Entries the history of all created payment files are listed...
• Payment Entries
  The action Create Payment File in the Payment Journals creates a NCP Clearing Entry with status Created, which contains information about the payment file...
• Payment Remittance Entries
  The action Create Payment File in the payment journals creates a Clearing Entry with status Created. This entry contains information about the file. In addition, a Payment Entry and a Payment Remittance Entry are created for every single transaction. These contain information about which entries were cleared by the payment...
• Payment Posting Entries
  When you post the payments, the NCP Clearing Entry are written to the NCP Payment Posting Entry and the Status of the Clearing Entry is set to Posted...
• Import
  On this page you can see the overview of the imported bank files. For each of the imported files a Import line is created, these in turn can have several transaction lines and remittance info lines...
• Import Data
  On this page you can see the overview of the data entries of the imported bank file. Depending on the imported file format, different fields are filled or used...
• Import Balances
  This page views the balances from the payments import...
• Import Transactions
  The Import Transactions page lists the transaction of the imported bank file...
• Import Charges
  This page views the charges from the payments import...
• Import Additional Infos
  This page lists the additional information from the NCPI Payment Import Data or NCPI Payment Import Transactions...
• Import Remittance Infos
  The remittance info. of the payments import is viewed here...

Appendix

• Payments Export - Data Structure
  The action Create Payment File in the Payment Journals creates a Clearing Entries with status Created, which contains information about the file...
• Payments Import - Data Structure
  Each line in the NCPI Payments Import window can contain multiple Data lines, which in turn can contain multiple Transactions. The transactions in turn may contain multiple Remittance Info Lines and Charges...
• Payments Export - Delete Data
  By creating a payment file, an clearing entry is created. The created payment file is also saved there. If necessary, you can use this action to remove the archived payment files from the clearing entries...
• Payments Import - Delete Data
  Importing a file creates an entry in the NCPI Payments Import...
• QR-Code Document Data
  Payments with QR Code generates a standardized QR Code, also called Girocode or EPC QR Code, this QR Code created by NCP Payments - Pay with Code can then be placed on your invoices...
• NAVAX License Management
  The NAVAX License Management page (in older versions NAVAX License Overview or NCEX License Overview) displays the current license status of the NAVAX extensions...
• Installation Notes
• Release Notes