Before the NCPE Payments Export (NCPE Payments Export) extension can be used, it must be set up.
In the window NCPE Payments Export Setup, the general settings and defaults are defined.
Fields, Suggest Payments
In the section Suggest Payments the settings for the creation of the Payment Suggestions are defined.
Due Date Calculation
Specifies a date formula with which the Last Due Date field in the Payment Suggestion should be suggested. The date is calculated based on the work date.
Discount Date Calculation
Specifies a date formula with which the field Last Discount Date in the Payment Suggestion should be suggested. The date is calculated based on the work date.
Posting Date Calculation
Specifies a date formular with which the field Posting Date in the Payment Suggestion should be suggested. The date is calculated based on the work date.
External Bank Account Search
Specifies how the field External Bank Account Search (vendor/customer bank account) is determined in the general ledger lines for the Payment Suggestion.
The following applies to all options: If the vendor/customer item contains a value in the field 'External Bank Account Search', this value is suggested.
In the section Originator Setup the settings for the export file are defined. When the payment file is exported, this data is exported to make you or your company identifiable as the ordering party. When you start the wizard for the first time, the values from the company data are used as default values for this step.
Specifies the originator name.
Specifies the originator name 2.
Specifies the originator address.
Specifies the originator address 2.
Specifies the originator post code.
Specifies the originator city.
Specifies the country code of the ordering party used in payment transactions.
Creditor Identifier (CI)
The SEPA Direct Debit Scheme (SDD), requires the mandatory specification of a Creditor Identifier, Creditor ID or CID with each direct debit. This ID is stored in this field.
Fields, Create Payment File
In the section Create Payment File and Payment File the settings for the different payment files are defined. You can set up one bank account per payment type that uses this setting. If the field Bank account number leaved blank, then this setting applies globally for all bank accounts.
Create Bal. Account Line
Here you can select if a balancing account line should be created.
Modify allowed after "File Created"
With this option you can determine whether the payment data can still be manipulated after file creation.
Payment Notification Nos.
Here the payment notification number series is set up.
Specifies the payment method for which the settings apply. The settings must be defined for all payment types that are in use.
The following options are available:
Non-SEPA Credit Transfer
SEPA Credit Transfer
SEPA Direct Debit
Bank Account No.
Specifies the bank account to which the settings apply. The setting is optional.
If no bank account is specified, the settings are valid for all bank accounts for which no special settings exist.
Specifies the name to be used to save the payment file.
The following placeholders can be used in the File Name field:
%1,%2,%3,%4,%5 Date of creation (day,week,month,year,year 4 digits)
%6 Bank Account No.
%7 File Reference (Message Reference)
%8 Clearing Entry No.
%10 Payment Type
Remittance Info. Length
Shows the maximum number of characters for the payment remittance information.
Specifies the structure and values for the remittance information in the payment file.
The following Wildcards can be used in this field.
%1 Document Type
%2 External Document No. (if available) or Document No.
%3 External Document No.
%4 Document No.
%9 Our Bank Account No.
%10 Gen. Journal Line Description
%11 Document Date
%12 Payment Text
Use brackets, for example [Discount:% 7], if you want to output the text only if the placeholder has a value.
You can determine the maximum number of characters for the placeholder by specifying a numerical value within angle brackets immediately after the placeholder. Example %1<2> or [Note: %10<15>].
Specifies whether transactions with the same vendor/customer/bank account number, external bank account code, and currency code should be combined when the payment file is created. They are then sent to the bank as collective transactions.
Always Create Notification
Specifies whether a payment notice should always be generated when the payment file is created, regardless of if the payment remittance information can be transmitted in completely form or not.
Fields, Pmt. Notification E-Mail
In the section Pmt. Notification E-Mail, the settings for the notification e-mail sending are configured. If you have created a Payment File you can view a list of possible payment notification e-mails on the page NCP Payment File - Summary with the action Payment Notification E-Mail Suggestion. The parameters you set up in this section will be used as the default value for sending.
This value specifies that the payment notification e-mail message should be sent in HTML format.
Here the sender name of the payment notification e-mail message is specified. This is the name the recipient of the e-mail can see in his e-mail program.
Here the sender e-mail of the payment notification e-mail message is specified.
Here the CC e-mail of the payment notification e-mail message is specified.
Here the BCC e-mail of the payment notification e-mail message is specified.
In the window NCP Payments Bank Account Setup, all bank accounts required for payment transactions are defined or managed.
For more information, see Setup, Bank Account Setup.
In this window, the Bank Codes and the SWIFT Codes of the banks are defined or managed.
For more information, see Setup, Bank Codes.
XML schemas are required for the creation of SEPA and non-SEPA files. The assignment of the schemes to the individual bank accounts can be done in the Payments Bank Account Setup.
For more information, see Setup, XML Schemas.
Payment Notification Texts und SEPA Mandate Texts are displayed and managed in the Language Setup window for each language code.
For more information, see Setup, Languages.
Displays the license status of the Extension.
The trial version of an extension expires in 30 days.
After that the functions of the extension can only be used with a valid license.
Please note that the licensing process may take some time.
The license can be requested or checked via the action What's New?.
This opens a browser window.
Click on Send License Request to send an E-Mail with your request.
In the next few days you will receive an E-Mail with further information.
As soon as the licensing has been completed, the license can be activated via the Update License action.
The licence must be updated once a year via the Update License action.
The update is only possible or necessary within the last 30 days before the license expires, or afterwards.
Within the last 30 days before the license expires, notes are displayed.
Specifies the serial number of the Extension.
Specifies the currently installed version of the Extension.
Delete Data Date Calculation
This allows you to specify the period for deleting the data via Payments Export - Delete Data. Only data that is at least 6 months old can be deleted. If the field is empty, the minimum period is used.
Last Date Archived Files deleted
Shows the date on which Payments Export - Delete Data were last executed.
Archived Files deleted until
Specifies the date until which archived files were deleted from the clearing entries.
Via What's New? you have access to additional information, documents and resources of the Extension.
Updates the License of the Extension or checks if it is up to date.
Views the history, where you can see, which version of the Extension was installed.
Send Pmt. Notification Test Message
This action, gives you the possibility, to test the settings of the payment notice e-mail functionality. If the function is called, the e-mail address to which the payment notice test message is to be sent must be specified in the field Test message to.
By creating a payment file, an entry is made in the clearing entries. The created payment file is also saved there. If necessary, you can use this action to remove the archived payment files from the clearing items.