With a payment notification, you can document which open entries you want to pay or collect in the payment file after you have created the payment file. A payment notification is useful (especially for collective transfers) to make it easier for the recipient to identify the payments.
By default, a payment notification is created if the remittance info is longer than 140 characters. In this case, a reference to the payment notification is written to the payment file.
The payment notification field is set automatically for the line.
Note
In the NCPE Payments Export Setup, you can specify that a payment notification should always be created. You also define the payment notification texts in the setup.
For more information, see NCPE Payments Export Setup.
Send Payment Notification E-Mail
To send a payment notification suggestion via e-mail, the following steps must be done:
Click on the action Notification E-Mail Suggestion - you will find the action in the Payment File - Summary, which opens after creating the Payment File, in the journal or in the Clearing Entries list.
Select the checkbox Include Accounts without Pmt. Notification E-Mail if you also want to include customers and vendors without payment notification e-mail in the report.
Set the required filters.
Confirm your selection with OK.
In the window that opens, the data can still be checked and adjusted if necessary. If all lines are correct, the selected payment notification can be sent using the action Send. Alternatively, with Send All the e-mails can be sent to all proposal lines.
Tip
If it is desired that some Pmt. Notifications are not sent, you can remove them from the list and then continue working with the function Send All.
Tip
If you have activated the option Edit before sending in the NCPE Payment Export Setup in the area Pmt. Notification E-Mail, then you have the possibility to edit and format the Notification E-Mail in a text editor. This editor will appear as soon as you click on the Send action on the NCPE Pmt. Notification Email Suggestion page.
Print Payment Notification
To print the payment notification e-mail suggestion:
Click on the action Notification E-Mail Suggestion - you will find the action in the Payment File - Summary, which opens after creating the Payment File, in the journal or in the Clearing Entries list.
Select the checkbox Include Accounts without Pmt. Notification E-Mail if you also want to include customers and vendors without payment notification e-mail in the report.
Set the required filters.
Click the Preview button to check the result of the filtering.
Click the Print button to print the report or save it to a file.
