When you make payments to vendors or customers or gather open entries, you post the respective payment entries in a payment or cash receipt journal. These journals have been optimized for applying and executing payments. They contain several powerful features, such as the Payment Suggestion function, which helps you to find outstanding payments and insert them into a payment or cash receipt journal. NCPE Payments Export extends this functionality to enable you to process your payment transactions quickly, easily and in a customer-friendly manner, in compliance with national and international standards. You can export data to a Payment File from a payment or cash receipt journal.
Below you will find instructions on how to do this.
Note
You initiate payments to vendors and customers (for example, credit memos) in the payment journal.
In the cash receipt journal, you initiate the collection of payments from customers.
In both cases the following steps will lead you to your goal:
Making a payment suggestion
To create a payment proposal, proceed as follows:
In the role center, klick - NCP Payments - Payment Journal or Cash Receipt Journal.
Click on Suggest Payments (Suggest Customer Payments, Suggest Vendor Payments or Suggest Employee Payments)
The Vendor Payment Suggestion, Customer Payment Suggestion or Employee Payment Suggestion window opens.
Enter the desired parameters.
Click on OK.
The outstanding entries are determined and written to the journal.
If you also use the konfipay Connector extension, you can transfer the payment file to the bank using konfipay.
To do this, click on the action Transfer Payment File in the journal.
Information on how to retrieve the status of the sent payment file can be found in the Payment Status Entries section.
Getting Payment Information
In the following section you will learn how to get information about the entries in the journal or the created Payment Files.
The Payment Statistic
With the action Payment Statistics, a new page is opened. In the page, a line per payment file that was created from the journal is listed.
For more information, see Reports and Analysis, Payment Statistics.
Clearing Entries
When a payment file is created, a clearing entry is being created.
To display the clearing entries, proceed as follows:
With the action Clearing Entries you open the overview of the Clearing Entries for the respective bank account. You will find the action:
via the role centre under NCP Payments - Clearing Entries
Payment entries are created when a payment file is created. They contain information about which entries were cleared by the payment.
Open the Payment Entries as described above.
Click on the button Remittance Entries.
An overview of the entries, that were generated for the bank account when the payment file was created, is displayed.
Payment Posting Entries
When you post the journal, a Payment Posting Entry is created, which contains information about the posting.
You can access this overview by clicking on the No. of Pmt. Posting Entries field in the Payment Entry list.
Payment Status Entry
If the payment file was transmitted to the bank using the konfipay Connector, a Payment Status Entry is created. Since it sometimes happens that the bank does not process the payment file immediately, you can monitor the payment status through the Payment Status Entry.
