Before NCCA Cost Accounting can be used, its basic functionality must be set up.
In the NCCA Cost Accounting Setup page, the general settings and defaults are defined.
General, Fields
Disable Std. Cost Accounting
Specifies whether fields and actions from the standard cost accounting should be displayed in the user interface.
Note
The setting only takes effect if a User Experience is selected on the Company Information page.
General, Update Cost Types, Fields
Create new Cost Types with
Specifies how the codes for new Cost Types should be determined when they are created via the Update Cost Types action.
For more information, see Setup, Update Cost Types.
Different Prefix
Specifies a prefix that is added to the codes of new Cost Types when they are created via the Update Cost Types action. The prefix is placed before the G/L Account No. The specification is optional.
Different Length
Specifies how many digits the codes of new Cost Types should have (without Prefix) when they are created via the Update Cost Types action. The code is either truncated, or extended by 0. In case of a reduction, only G/L Accounts with Account Type Posting will be considered. The specification is optional.
G/L Account Filter
Specifies which G/L Accounts should be included by default in the Update Cost Types action. When you open the manual update, these filters are suggested, but they can be modified there to create or update Cost Types based on G/L Accounts outside the filter. Click on the field to edit the filter.
Auto. Update Cost Types
Specifies whether Cost Types should be created and updated automatically when the G/L Account changes.
Allow Cost Type Deletion Before
Specifies whether cost types can be deleted if there are already entries for the cost type. Cost types with entries on or after this date cannot be deleted.
Deleting a Cost Type:
There must be no cost entry and no cost budget entry for the cost type that is on or after the Allow Cost Type Deletion Before date.
Note
Unlike deleting a G/L Account in general ledger, the balance of the cost type does not have to be 0 when deleting.
When deleting a cost type, the cost type field is deleted for all related cost entries. So the cost entries are not deleted directly.
To ensure that the cost entries are no longer included in any evaluations, all values of the cost dimension fields 1 to 8 in the cost entries are also deleted when a cost type is deleted.
The cost budget entries of the cost type are completely deleted when a cost type is deleted.
Deleting a Cost Dimension:
There must be no cost entry or cost budget entry for the cost dimension.
A cost dimension can therefore only be deleted if all cost types with which the cost dimension was posted together have been deleted first.
General, Posting, Fields
Allow Posting From
Specifies the earliest date on which posting in NCCA Cost Accounting is allowed.
Allow Posting To
Specifies the last date on which posting in NCCA Cost Accounting is allowed.
Posting Rule Cost Dimension 1 and 2
Specifies which combination of cost dimension 1 and 2 is allowed when posting.
Enable Data Check
Specifies whether Business Central should check the journal lines while entering the data. The result of the check resp. the current messages are shown in the Journal Check FactBox.
Note
This functionality is only available as of Business Central 24.
It is possible to specify [Variables] in the filter that will be calculated and replaced based on the Work Date. A list of date filter examples can be opened via the lookup of the field.
For more information, see Evaluations, Edit Evaluations, Date Filter Variables.
Cost Dimension Setup
In the Cost Dimension Setup area, the Cost Type and the Cost Dimensions are created or managed.
For more information, see Setup, Cost Dimension Setup.
Entry Transfer, G/L Entries, Fields
In the Entry Transfer, G/L Entries section, the settings for the G/L Entry Transfer are specified.
Starting Date G/L Entry Transfer
Specifies the earliest posting date on which G/L Entries can be transferred to the NCCA Cost Accounting.
Cumulate G/L Entries
Specifies whether G/L Entries should be transferred to the NCCA Cost Accounting individually or cumulated (one entry per day, month, quarter or year) by the manual G/L Entry Transfer.
Automatic G/L Entry Transfer
Specifies whether the NCCA Cost Accounting should be updated on each posting in the general ledger.
Entry Transfer, Cost Type as Dimension (G/L), Fields
Incl. G/L Accounts without Cost Type
Specifies whether to transfer those G/L Entries for which the Cost Type was specified and posted as a Dimension (G/L), but whose G/L Account itself has no direct assignment to an NCCA Cost Type.
Specifies the Depreciation Book with which the FA Entries must be posted in order to be transferred.
FA Posting Types
Specifies which FA Posting Types should be transferred by the calculatory FA Entry Transfer.
Regardless of the selected setting in the field, FA Entries with the following FA Posting Types are always considered by the transfer:
Depreciation
Write-Down
Custom 1
Custom 2
If the Depreciation & Book Value on Disposal (Gross Calculation) option is set up, FA Entries with the following FA Posting Type are also considered:
Book Value on Disposal
If the Depreciation & Gain/Loss (Net Calculation) option is set up, FA Entries with the following FA Posting Type are also considered:
Gain/Loss
For an FA Entry to be transferred, the FA Posting Category field must be empty for FA Posting Type Depreciation, Write-Down, Custom 1 and Custom 2.
For FA Posting Type Book Value on Disposal or Gain/Loss the value of the FA Posting Category does not matter.
Starting Date Calc. FA Entry Transfer
Specifies the earliest posting date on which FA Entries can be transferred to the NCCA Cost Accounting.
Cumulate FA Entries
Specifies whether FA Entries should be transferred to the NCCA Cost Accounting individually or cumulated (one entry per day, month, quarter or year) by the manual calculatory FA Entry Transfer.
Automatic Calc. FA Entry Transfer
Specifies whether the NCCA Cost Accounting should be updated on each posting.
Evaluations, Fields
In the Evaluations section, general settings for the Evaluations are defined.
Column Warning Level
Specifies the number of columns from which a warning should be displayed when creating an evaluation.
If the field is empty, a warning is displayed if the evaluation generates more than 25 columns.
Column Limit
Specifies the maximum number of columns that evaluations are allowed to generate.
If the field is empty, no limit exists.
It is recommended to enable this field, as it makes formulas easier to read and helps to prevent variables from being confused with dimension values.
Setup, Actions
Source Codes
View or set up the Source Codes.
If not all Source Codes of the NCCA Cost Accounting are set up yet, a message is displayed when the action is called and they can be initialized with default values.
The Codes and their Descriptions are created either in German or in English, depending on your current display language.
For more information, see Setup, Source Codes.
View or set up the Work Types.
For each Work Type a Credit/Debit Cost Type can be specified that will be proposed in the Service Allocation Journal when entering the Work Type.
For more information, see Cost Dimensions, Work Types.
View or set up the FA Posting Groups.
For each FA Posting Group, Cost Types can be specified that will be used by the calculatory FA Entry Transfer.
For more information, see Entry Transfer, Calculatory FA Entry Transfer.
View or edit transfer errors that occurred when transferring the G/L Entries to NCCA Cost Accounting.
For more information, see Entry Transfer, Transfer Errors.
View or edit transfer errors that occurred when transferring the FA Entries to NCCA Cost Accounting.
For more information, see Entry Transfer, Transfer Errors.
System, Actions
NAVAX License Management
Opens the NAVAX License Management which displays the current license status of the NAVAX extensions.
For more information, see Appendix, NAVAX License Management.
Recreate internal Totalings
If necessary, this action can be used to recreate the internal Totaling fields used to calculate the balances of the NCCA Cost Dimension Values. This may be necessary if cost dimension values from external sources have not been created correctly.
Setup, Cost Dimension Setup The Cost Type and the Cost Dimensions are managed or created via the in the Cost Dimension Setup area...
Setup, Update Cost Types The Cost Types can be created and/or updated based on the G/L Accounts with the Update Cost Types action in the Cost Dimension Setup area of the ...
Setup, Source Codes The source codes for the NCCA Cost Accounting are set up in the Source Code Setup page...
Cost Dimensions, Chart of Cost Types & Chart of Cost Dimensions The Chart of Cost Types and the different Chart of Cost Dimensions are the core of the NCCA Cost Accounting. Define indentation levels for a structured overview of your Cost Types and Cost Dimensions...
Entry Transfer, G/L Entry Transfer In order for G/L Entries to be transferred to Cost Entries, the Starting Date G/L Entry Transfer field must first be set in the NCCA Cost Accounting Setup...
Entry Transfer, Calculatory FA Entry Transfer In order for FA Entries to be transferred to Cost Entries, the Depreciation Book Code field and the Starting Date Calc. FA Entry Transfer field must first be set in the NCCA Cost Accounting Setup...
Entry Transfer, Transfer Errors Via the NCCA G/L Entry Transfer Errors and NCCA Calc. FA Entry Transfer Errors page you can edit the transfer errors that occurred when transferring the G/L Entries and the FA Entries to NCCA Cost Accounting. Both pages are identical except for the fields for G/L Accounts and Fixed Assets. The screenshots below show the G/L Entry Transfer Errors...
Entry Transfer, Cost Type as Dimension (G/L) Basically, when transferring entries, the cost type is determined via the G/L Account No. of the G/L Entry or via the FA Posting Group from the FA Depreciation Book of the FA Entry...
Appendix, Reset Cost Accounting Data The Reset Data action in the NCCA Cost Accounting Setup can be used to reset the NCCA Cost Accounting data...
Appendix, NAVAX License Management The NAVAX License Management page (in older versions NAVAX License Overview or NCEX License Overview) displays the current license status of the NAVAX extensions...
Cost Accounting Setup
The Codes and their Descriptions are created either in German or in English, depending on your current display language.
For more information, see Setup, Source Codes.
