Before NCCA Cost Accounting can be used, its basic functionality must be set up.
In the NCCA Cost Accounting Setup page, the general settings and defaults are defined.
General, Fields
Allow Posting From
Specifies the earliest date on which posting in NCCA Cost Accounting is allowed.
Allow Posting To
Specifies the last date on which posting in NCCA Cost Accounting is allowed.
Allow Deletion Before
Specifies whether cost types can be deleted if there are already entries for the cost type. Cost types with entries on or after this date cannot be deleted.
Deleting a Cost Type:
There must be no cost entry and no cost budget entry for the cost type that is on or after the Allow Deletion Before date.
Note
Unlike deleting a G/L Account in general ledger, the balance of the cost type does not have to be 0 when deleting.
When deleting a cost type, the cost type field is deleted for all related cost entries. So the cost entries are not deleted directly.
To ensure that the cost entries are no longer included in any evaluations, all values of the cost dimension fields 1 to 8 in the cost entries are also deleted when a cost type is deleted.
The cost budget entries of the cost type are completely deleted when a cost type is deleted.
Deleting a Cost Dimension:
There must be no cost entry or cost budget entry for the cost dimension.
A cost dimension can therefore only be deleted if all cost types with which the cost dimension was posted together have been deleted first.
Posting Rule Cost Dimension 1 and 2
Specifies which combination of cost dimension 1 and 2 is allowed when posting.
Default Net Change Date Filter
Specifies a filter that will be suggested in the Chart of Cost Dimensions.
It is possible to specify IDs (placeholders) in the filter that will be calculated and replaced based on the Work Date. A list of Date Filter ID examples can be opened via the lookup of the field.
For more information, see Reports and Analysis, Edit Evaluations, Date Filter IDs.
Cost Dimension Setup
In the Cost Dimension Setup area, the Cost Type and the Cost Dimensions are created or managed.
For more information, see Setup, Cost Dimension Setup.
Entry Transfer, G/L Entries, Fields
In the Entry Transfer, G/L Entries section, the settings for the G/L Entry Transfer are specified.
Starting Date G/L Entry Transfer
Specifies the earliest posting date on which G/L Entries can be transferred to the NCCA Cost Accounting.
Cumulate G/L Entries
Specifies whether G/L Entries should be transferred to the NCCA Cost Accounting individually or cumulated (one entry per day, month, quarter or year) by the manual G/L Entry Transfer.
Automatic G/L Entry Transfer
Specifies whether the NCCA Cost Accounting should be updated on each posting in the general ledger.
Specifies the Depreciation Book with which the FA Entries must be posted in order to be transferred.
FA Posting Types
Specifies which FA Posting Types should be transferred by the calculatory FA Entry Transfer.
Regardless of the selected setting in the field, FA Entries with the following FA Posting Types are always considered by the transfer:
Depreciation
Write-Down
Custom 1
Custom 2
If the Depreciation & Book Value on Disposal (Gross Calculation) option is set up, FA Entries with the following FA Posting Type are also considered:
Book Value on Disposal
If the Depreciation & Gain/Loss (Net Calculation) option is set up, FA Entries with the following FA Posting Type are also considered:
Gain/Loss
For an FA Entry to be transferred, the FA Posting Category field must be empty for FA Posting Type Depreciation, Write-Down, Custom 1 and Custom 2.
For FA Posting Type Book Value on Disposal or Gain/Loss the value of the FA Posting Category does not matter.
Starting Date Calc. FA Entry Transfer
Specifies the earliest posting date on which FA Entries can be transferred to the NCCA Cost Accounting.
Cumulate FA Entries
Specifies whether FA Entries should be transferred to the NCCA Cost Accounting individually or cumulated (one entry per day, month, quarter or year) by the manual calculatory FA Entry Transfer.
Automatic Calc. FA Entry Transfer
Specifies whether the NCCA Cost Accounting should be updated on each posting.
Evaluations, Fields
In the Evaluations section, general settings for the Evaluations are defined.
Column Warning Level
Specifies the number of columns from which a warning should be displayed when creating an evaluation.
If the field is empty, a warning is displayed if the evaluation generates more than 25 columns.
Column Limit
Specifies the maximum number of columns that evaluations are allowed to generate.
If the field is empty, no limit exists.
Setup, Actions
Source Codes
View or set up the Source Codes.
If not all Source Codes of the NCCA Cost Accounting are set up yet, a message is displayed when the action is called and they can be initialized with default values.
The Codes and their Descriptions are created either in German or in English, depending on your current display language.
For more information, see Setup, Source Codes.
NCCA Journal Templates
View or set up the NCCA Journal Templates.
If no NCCA Journal Templates have been created yet, a message is displayed when the action is called and they can be initialized with default values.
The Source Codes are also assigned in the templates if they are already set up for NCCA Cost Accounting.
The Names and their Descriptions are created either in German or in English, depending on your current display language.
For more information, see Journals, General, Journal Templates & Journal Batches.
Work Types
View or set up the Work Types.
For each Work Type a Credit/Debit Cost Type can be specified that will be proposed in the Service Allocation Journal when entering the Work Type.
For more information, see Chart of Cost Types & Chart of Cost Dimensions, Work Types.
View or set up the FA Posting Groups.
For each FA Posting Group, Cost Types can be specified that will be used by the calculatory FA Entry Transfer.
For more information, see Entry Transfer, Calculatory FA Entry Transfer.
System, Actions
NAVAX License Management
Opens the NAVAX License Management which displays the current license status of the NAVAX extensions.
For more information, see Appendix, NAVAX License Management.
The Codes and their Descriptions are created either in German or in English, depending on your current display language.
For more information, see Setup, Source Codes.
The Source Codes are also assigned in the templates if they are already set up for NCCA Cost Accounting.
The Names and their Descriptions are created either in German or in English, depending on your current display language.
For more information, see Journals, General, Journal Templates & Journal Batches.
