In the Cost Journals you can post Amounts and/or Quantities to Cost Types and Cost Dimensions.
You can also prepare postings externally (e.g. in Excel) and import them directly into a Cost Journal.
Via the Import actions, postings that have been prepared externally in Excel, for example, can be imported directly into the journal.
Specifies the name of the journal batch.
Specifies the posting date for the entry.
Specifies the number of the related document.
Specifies the posting type.
" " This option requires an Amount to be specified.
Costs With this option, the Amount must be positive. If the field Correction is activated, the Amount must be negative.
Revenues With this option, the Amount must be negative. If the field Correction is activated, the Amount must be positive.
Transfer With this option, a balance check is performed. Service Allocations, for example, are posted with this posting type.
Quantities This option can be used to perform a quantity-only posting, where a quantity and no amount must be specified.
Cost Type Code
Specifies the Cost Type for the entry.
The caption of the field depends on how the cost type is set up in the Cost Dimension Setup.
Cost Dimension Codes
Specifies the cost dimension values for the entry.
The caption and number of fields displayed depend on how the cost dimensions are set up in the Cost Dimension Setup.
Specifies the total amount that the journal line consists of.
Specifies the total amount that the journal line consists of, if it is a debit amount.
Specifies the total amount that the journal line consists of, if it is a credit amount.
Specifies the balance of the journal line if Posting Type Transfer.
Specifies the reason code, a supplementary source code that enables you to trace the entries.
Specifies the entry as a corrective entry. You can use the field if you need to post a corrective entry to a cost type.
Specifies the line number.
Recurring Journals, Placeholders
In the Document No. and Description fields, placeholders can be used for recurring journals, which are automatically determined each time the journal is posted.
Example: If you want the entry description to be "Billing + number of current month", enter "Billing %3" in the field.
The following placeholders are available:
Finalize and prepare to print the journal. The values and quantities are posted to the cost dimensions. A report request window opens where you can specify what to include on the print-out.
View a test report so that you can find and correct any errors before you perform the actual posting of the journal.
View the history of transactions that have been posted for the Cost Type.
Extended Column View
Click on the action to switch to the extended or reduced column view.
In the journals of NCCA Cost Accounting some fields and actions (depending on e.g. the setting in the journal name or the Cost Accounting Setup) are automatically displayed or hidden. In addition, this action gives you the option to choose a simpler display or to show only the most important fields. Fields such as Work Type, Quantity and Unit of Measure Code are hidden in the simpler display.
The settings are saved for each user and journal.