In the Cost Journals you can post Amounts and/or Quantities to Cost Types and Cost Dimensions.
You can also prepare postings externally (e.g. in Excel) and import them directly into a Cost Journal.
Via the Import actions, postings that have been prepared externally in Excel, for example, can be imported directly into the journal.
Fields
Batch Name
Specifies the name of the journal batch.
Posting Date
Specifies the posting date for the entry.
Document No.
Specifies the number of the related document.
Posting Type
Specifies the posting type.
" " This option requires an Amount to be specified.
Costs With this option, the Amount must be positive. If the field Correction is activated, the Amount must be negative.
Revenues With this option, the Amount must be negative. If the field Correction is activated, the Amount must be positive.
Transfer With this option, a balance check is performed. Service Allocations, for example, are posted with this posting type.
Quantities This option can be used to perform a quantity-only posting, where a quantity and no amount must be specified.
Cost Type Code
Specifies the Cost Type for the entry.
The caption of the field depends on how the cost type is set up in the Cost Dimension Setup.
Cost Dimension Codes
Specifies the cost dimension values for the entry.
The caption and number of fields displayed depend on how the cost dimensions are set up in the Cost Dimension Setup.
Specifies the total amount that the journal line consists of.
Debit Amount
Specifies the total amount that the journal line consists of, if it is a debit amount.
Credit Amount
Specifies the total amount that the journal line consists of, if it is a credit amount.
Balance
Specifies the balance of the journal line if Posting Type Transfer.
Reason Code
Specifies the reason code, a supplementary source code that enables you to trace the entries.
Correction
Specifies the entry as a corrective entry. You can use the field if you need to post a corrective entry to a cost type.
Line No.
Specifies the line number.
Recurring Journals, Placeholders
In the Document No. and Description fields, placeholders can be used for recurring journals, which are automatically determined each time the journal is posted.
Example: If you want the entry description to be "Billing + number of current month", enter "Billing %3" in the field.
The following placeholders are available:
Placeholder
Result
%1
Current Day as Number (e.g. 1)
%2
Current Week as Number (e.g. 52)
%3
Current Month as Number (e.g. 1)
%4
Current Month as Name (e.g. January)
%5
Current Accounting Period as Name (e.g. March)
Recurring Journals, additional Fields
The following fields are additionally available for recurring journals. The fields correspond to the fields in the general recurring journals.
For more information, see [Microsoft Docs] Work with recurring journals
Recurring Method
Specifies a recurring method for the recurring journal.
Recurring Frequency
Specifies the recurring frequency for the posting date of the recurring journal.
Expiration Date
Specifies the last date the recurring journal will be posted.
Actions
Post
Finalize the journal by posting the amounts and quantities to the cost dimensions.
Preview Posting
Displays a preview of all entries that will be created when posting the journal.
For more information, see Journals, Extended, Posting Preview.
Post and Print
Finalize and prepare to print the journal. The values and quantities are posted to the cost dimensions. A report request window opens where you can specify what to include on the print-out.
Test Report
View a test report so that you can find and correct any errors before you perform the actual posting of the journal.
Cost Entries
View the history of transactions that have been posted for the Cost Type.
Extended Column View
Click on the action to switch to the extended or reduced column view.
In the journals of NCCA Cost Accounting some fields and actions (depending on e.g. the setting in the journal name or the Cost Accounting Setup) are automatically displayed or hidden. In addition, this action gives you the option to choose a simpler display or to show only the most important fields. Fields such as Work Type, Quantity and Unit of Measure Code are hidden in the simpler display.
The settings are saved for each user and journal.
