NCCA Cost Accounting

Manual

☰ Contents

General

• NCCA Cost Accounting
  NCCA Cost Accounting adds a cost accounting module to Microsoft Dynamics 365 Business Central that has its own data model...
• Role Center Integration
  NCCA Cost Accounting menu bar is integrated in the Finance, Accountant and Accounting Manager roles...

Setup

• Cost Accounting Setup
  Before NCCA Cost Accounting can be used, its basic functionality must be set up...
• Cost Dimension Setup
  The Cost Type and the Cost Dimensions are managed or created via the in the Cost Dimension Setup area...
• Create/Update Cost Types
  The Cost Types can be created and/or updated based on the G/L Accounts with the Create/Update action in the Cost Dimension Setup area of the ...
• Create/Update Cost Dimension Values
  The Cost Dimension Values can be created and/or updated based on the Related Dimension with the Create/Update action in the Cost Dimension Setup area of the ...
• Create/Update Related Dimension Values
  The Dimension Values can be created and/or updated based on the Cost Dimension with the Create/Update Related Dimension action in the Cost Dimension Setup area of the ...
• Cost Dimension Translations
  The NCCA Cost Dimension Translations page can be used to set up translations for the different display languages of the users...
• Source Codes
  The source codes for the NCCA Cost Accounting are set up in the Source Code Setup page...

Chart of Cost Types & Chart of Cost Dimensions

• Chart of Cost Types & Chart of Cost Dimensions
  The Chart of Cost Types and the different Chart of Cost Dimensions are the core of the NCCA Cost Accounting. Define indentation levels for a structured overview of your Cost Types and Cost Dimensions...
• Unit of Measures
  In NCCA Cost Accounting, each Cost Type can be assigned a Unit of Measure Code...
• Work Types
  Work Types can be used optionally or additionally in NCCA Cost Accounting...
• Cost Dimension Groups
  The NCCA Cost Dimension Groups page can be used to set up groups for the cost type values or the cost dimension values...

Entry Transfer

• G/L Entry Transfer
  In order for G/L Entries to be transferred to Cost Entries, the Starting Date G/L Entry Transfer field must first be set in the Cost Accounting Setup...
• Calculatory FA Entry Transfer
  In order for FA Entries to be transferred to Cost Entries, the Depreciation Book Code field and the Starting Date Calc. FA Entry Transfer field must first be set in the Cost Accounting Setup...
• Transfer Errors
  Via the NCCA G/L Entry Transfer Errors and NCCA Calc. FA Entry Transfer Errors page you can edit the transfer errors that occurred when transferring the G/L Entries and the FA Entries to NCCA Cost Accounting. Both pages are identical except for the fields for G/L Accounts and Fixed Assets. The screenshots below show the G/L Entry Transfer Errors...
• Reverse Transfer
  When G/L Entries or FA Entries are transferred to Cost Accounting, an entry is automatically created in the NCCA Cost Register. Via the action Reverse Cost Register the transfer can be reversed...
• Cost Type as Dimension (G/L)
  Basically, when transferring entries, the cost type is determined via the G/L Account No. of the G/L Entry or via the FA Posting Group from the FA Depreciation Book of the FA Entry...

Journals

• General

• • Journal Templates & Journal Batches

• Costs

• • Cost Journals
    In the Cost Journals you can post Amounts and/or Quantities to Cost Types and Cost Dimensions...
  • Import Cost Journal
    In the Cost Journal, journal lines can be imported from a file (action Import from File) or from an Excel file (action Import from Excel)...

• Service Allocations

• • Service Allocation Prices
    The NCCA Service Allocation Prices page can be used to specify prices for the Service Allocation or for the pricing in the journals...
  • Service Allocation Journals
    Service Allocation Journals are optimized for recording and posting service allocations. You can credit any Cost Dimension using a Cost Type and thus debit any Cost Dimension using a Cost Type...
  • Import Service Allocation Journal
    In the Service Allocation Journal, journal lines can be imported from a file (action Import from File) or from an Excel file (action Import from Excel)...

• Allocations

• • Allocation Journals
    The Allocation Journals are a powerful tool for setting up your allocations. For example, you can credit a base using a (specially created) allocation cost type and thus debit a large number of cost dimensions based on variable reference values. Topics such as iteration, consideration in subsequent allocations or a preview of calculation details are also supported...
  • Allocation Distribution
    In the Allocation Distribution area, the debit is specified...
  • Calculation Details
    More information will follow soon...

• Extended

• • Posting Preview
    The Posting Preview shows a preview of all entries that will be created when posting the journal...
  • Cost Registers
    The NCCA Cost Registers page displays the history of all postings...
  • Cost Entries
    The NCCA Cost Entries page displays the history of all postings in the NCCA Cost Accounting...
  • Reversal
    More information will follow soon...

Budget

• General

• • Cost Budgets
    More information will follow soon...
  • Cost Budget Entries
    More information will follow soon...

• Journals

• • Cost Budget Journals
    More information will follow soon...
  • Import Cost Budget Journal
    In the Cost Budget Journal, journal lines can be imported from a file (action Import from File) or from an Excel file (action Import from Excel)...

• Extended

• • Cost Budget Registers
    The NCCA Cost Budget Registers page displays the history of all budget postings...

Reports and Analysis

• Edit Evaluations

• • Edit Evaluation
    In NCCA Cost Accounting, Evaluations and the Ad Hoc Evaluation are available...
  • Line Definition
    Here you can set up the lines of the evaluation...
  • Column Definition
    Here you can set up the columns of the evaluation...
  • Line Controlled Column Type
    By default, the individual columns of the of an evaluation determine which values are calculated. For example, for columns of type Amount, the amount is calculated for each line of the Line Definition, and for column type Quantity, the quantity is calculated...
  • Date Filter IDs
    For date filters, IDs (placeholders) can be specified in square brackets [ ] that will be calculated and replaced based on the Date Filter Calculation Date when the evaluation is executed...
  • Copy Evaluation
    Via this action, a copy of the evaluation can be created...

• Execute Evaluations

• • Execute Evaluation
    Via the actions Execute, Show Matrix, Print and Export to Excel an evaluation can be executed...
  • Archive Evaluation
    Via this action, an evaluation can be archived. This will execute calculate the evaluation and save the result in the archive. The action is not available for ad hoc evaluations...
  • Evaluation Archive
    The NCCA Evaluation Archive page shows an overview of all archive entries of the evaluation and can be accessed directly from the evaluation...

Appendix

• Date Compression
  You can compress data in Business Central to save space in the database, which in Business Central online can even save you money. The compression is based on dates and works by combining several old entries into one new entry...
• Reset Cost Accounting Data
  The Reset Data action in the NCCA Cost Accounting Setup can be used to reset the NCCA Cost Accounting data...
• NAVAX License Management
  The NAVAX License Management page (in older versions NAVAX License Overview or NCEX License Overview) displays the current license status of the NAVAX extensions...
• Installation Notes
• Release Notes

Docs  /  NCCA Cost Accounting  /  General
NCCA Cost Accounting

Navigation

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Installation Notes

Docs  /  NCCA Cost Accounting  /  General
Role Center Integration

Cues

Docs  /  NCCA Cost Accounting  /  Setup
Cost Accounting Setup

Cost Dimension Setup

Setup, Actions

• Source Codes

  View or set up the Source Codes. If not all Source Codes of the NCCA Cost Accounting are set up yet, a message is displayed when the action is called and they can be initialized with default values. The Codes and their Descriptions are created either in German or in English, depending on your current display language. For more information, see Setup, Source Codes.

• NCCA Journal Templates

  View or set up the NCCA Journal Templates. If no NCCA Journal Templates have been created yet, a message is displayed when the action is called and they can be initialized with default values. The Source Codes are also assigned in the templates if they are already set up for NCCA Cost Accounting. The Names and their Descriptions are created either in German or in English, depending on your current display language. For more information, see Journals, General, Journal Templates & Journal Batches.

• Work Types

  View or set up the Work Types. For each Work Type a Credit/Debit Cost Type can be specified that will be proposed in the Service Allocation Journal when entering the Work Type. For more information, see Chart of Cost Types & Chart of Cost Dimensions, Work Types.

• Service Allocation Prices

  View or set up the Service Allocation Prices. The Service Allocation Prices are based on Cost Dimension 1. For more information, see Journals, Service Allocations, Service Allocation Prices.

• FA Posting Groups

  View or set up the FA Posting Groups. For each FA Posting Group, Cost Types can be specified that will be used by the calculatory FA Entry Transfer. For more information, see Entry Transfer, Calculatory FA Entry Transfer.

System, Actions

• NAVAX License Management

  Opens the NAVAX License Management which displays the current license status of the NAVAX extensions. For more information, see Appendix, NAVAX License Management.

• Reset Data

  If necessary, this action can be used to reset the NCCA Cost Accounting Data. For more information, see Appendix, Reset Cost Accounting Data.

Docs  /  NCCA Cost Accounting  /  Setup
Cost Dimension Setup

Actions

• Create/Update

  Create and/or update the Cost Types based on the G/L Accounts or the Cost Dimension Values based on the Related Dimension. For more information, see Setup, Create/Update Cost Types and Setup, Create/Update Cost Dimension Values.

• Create/Update Related Dimension

  Create and/or update the Dimension Values of the Related Dimension based on the Cost Dimension. For more information, see Setup, Create/Update Related Dimension Values.

• Translations

  View or set up translations for the Cost Dimension. For more information, see Setup, Cost Dimension Translations.

• Cost Dimension Groups

  View or set up the Cost Dimension Groups for the Cost Dimension. Groups can be assigned to the individual cost dimension values and used for evaluations. For more information, see Chart of Cost Types & Chart of Cost Dimensions, Cost Dimension Groups.

• Chart of Cost Dimensions

  View the Chart of Cost Dimensions for the Cost Dimension. The structure and functionality is comparable to the general ledger chart of accounts. For more information, see Chart of Cost Types & Chart of Cost Dimensions, Chart of Cost Types & Chart of Cost Dimensions.

Docs  /  NCCA Cost Accounting  /  Setup
Create/Update Cost Types

How are Cost Type and G/L Account linked?

Which fields are transferred or updated?

• No. resp. Code
• Name
• Search Name
• Blocked
• Account Type resp. Type
• Totaling
• Indentation

Actions

• Create

  Creates a Cost Type for the selected Lines based on the G/L Account.

  Options

  No. of selected G/L Accounts	Specifies the number of the selected G/L Accounts that are considered by the action.
  Length of new Cost Types	Specifies how many digits the codes of new Cost Types should have (without Prefix). The specification is optional. The code is either truncated, or extended by 0 if the length of the code differs from the length of the G/L Account number. In case of a reduction, only G/L Accounts with Account Type Posting will be considered.
  Cost Type Prefix	Specifies a value that precedes the codes of new Cost Types. The specification is optional.

• Update

  Updates the Cost Type for the selected Lines based on the G/L Account.

• Create Exception

  Creates a Synchronization Exception for the G/L Account of the selected Lines. G/L Accounts for which an exception exists are not created/updated.

• Remove Exception

  Removes the Synchronization Exception for the G/L Account of the selected Lines.

• G/L Account Card

  View or edit detailed information for the G/L Account.

• Cost Type Card

  View or edit detailed information for the Cost Type.

G/L Account Card

Docs  /  NCCA Cost Accounting  /  Setup
Create/Update Cost Dimension Values

How are Dimension and Cost Dimension linked?

Which fields are transferred or updated?

• Code
• Name
• Blocked
• Type of Dimension Value resp. Type
• Totaling
• Indentation

Actions

• Create

  Creates a Cost Dimension Value for the selected Lines based on the Dimension Value.

• Update

  Updates the Cost Dimension Value for the selected Lines based on the Dimension Value.

• Create Exception

  Creates a Synchronization Exception for the Code of the selected Lines. Codes for which an exception exists are not created/updated.

• Remove Exception

  Removes the Synchronization Exception for the Code of the selected Lines.

• Cost Dimension Value Card

  View or edit detailed information for the Cost Dimension Value.

Docs  /  NCCA Cost Accounting  /  Setup
Create/Update Related Dimension Values

How are Cost Dimension and Dimension linked?

Which fields are transferred or updated?

• Code
• Name
• Blocked
• Type resp. Type of Dimension Value
• Totaling
• Indentation

Actions

• Create

  Creates a Dimension Value for the selected Lines based on the Cost Dimension Value.

• Update

  Updates the Dimension Value for the selected Lines based on the Cost Dimension Value.

• Create Exception

  Creates a Synchronization Exception for the Code of the selected Lines. Codes for which an exception exists are not created/updated.

• Remove Exception

  Removes the Synchronization Exception for the Code of the selected Lines.

• Cost Dimension Value Card

  View or edit detailed information for the Cost Dimension Value.

Docs  /  NCCA Cost Accounting  /  Setup
Cost Dimension Translations

Docs  /  NCCA Cost Accounting  /  Setup
Source Codes

Docs  /  NCCA Cost Accounting  /  Chart of Cost Types & Chart of Cost Dimensions
Chart of Cost Types & Chart of Cost Dimensions

Fields

Code	Specifies the code for the cost dimension value.
Name	Specifies a descriptive name for the code dimension value.
Comments	Specifies if there are comments for the cost dimension value. Click on the field to view or edit the comments.
Direct Posting	Specifies whether you will be able to post directly or only indirectly to this cost dimension value.
Net Change	Specifies the total during the time period in the Net Change Date Filter field. Note The Net Change Date Filter can be suggested via the Default Net Change Date Filter field in the NCCA Cost Accounting Setup. For more information, see Setup, Cost Accounting Setup.
Balance	Specifies the total during the time period in the Balance Date Filter field. Note Since there is no year-end closing in NCCA Cost Accounting, there is a separate date filter for calculating the balance. By default, the Balance Date Filter is set to the fiscal year from the work date.
Budgeted Amount	Specifies either the code dimension value's total budget or, if you have specified a name in the Budget Name field, a specific budget.
Blocked	Specifies that the cost dimension value is blocked from being posted in transactions.
Type	Specifies the purpose of the cost dimension value. Standard specifies that no sums are to be formed here. Heading specifies that the value is only used to improve the readability of the Chart of Cost Dimensions. Total specifies that different values are added here, which are specified in the Totaling field. Begin-Total specifies that a series of values to be totaled starts from here, ending with End-Total. End-Total specifies that the sum of the series of values to be totaled, starting with Begin-Total, is displayed here. Use the Indent Values action to update the Totaling field for End-Total.
Totaling	Specifies an cost dimension value interval or a list of cost dimension values. The entries of the cost dimension value will be totaled to give a total balance. How entries are totaled depends on the value in the Type field.
Unit of Measure Code	Specifies the Unit of Measure Code of the Cost Type. The field is only displayed in the Chart of Cost Types and is only available for cost types. For more information, see Chart of Cost Types & Chart of Cost Dimensions, Unit of Measures.
G/L Entry Transfer incl. Quantities	Specifies whether the Entry Transfer should also transfer the quantities from the G/L Entries. The field can only be set if a Unit of Measure Code is specified for the cost type. The field is only displayed in the Chart of Cost Types and is only available for cost types. For more information, see Entry Transfer, G/L Entry Transfer.
FA Entry Transfer incl. Quantities	Specifies whether the Entry Transfer should also transfer the quantities from the FA Entries. The field can only be set if a Unit of Measure Code is specified for the cost type. The field is only displayed in the Chart of Cost Types and is only available for cost types. For more information, see Entry Transfer, Calculatory FA Entry Transfer.
Service Allocation Prices Exists	Specifies if there are Service Allocation Prices for the cost dimension value. Click on the field to view or edit the prices. The field is only displayed in the Chart of Cost Dimensions of cost dimension 1 and is only available for cost dimension 1. For more information, see Journals, Service Allocations, Service Allocation Prices.
No. of Related G/L Accounts	Specifies if there are G/L Accounts that are related to the Cost Type. The field available only for cost types.
Dimension Value Exists	Specifies if there is a dimension value for the cost dimension value. The field is available only for cost dimensions.
Search Name	Specifies an alternate name that you can use to search for the record in question when you cannot remember the value in the Name field.
Last Date Modified	Specifies when the cost dimension value was last modified.
Group 1 to 8	Specifies groups for the cost dimension value. The group assignments can be used for evaluations. For more information, see Chart of Cost Types & Chart of Cost Dimensions, Cost Dimension Groups.

Actions

• Entries

  View the history of transactions that have been posted for the selected record.

• Budget Entries

  View the cost budget entries for the selected record.

• Open

  Opens another Chart of Cost Dimensions for a selected Cost Dimension. The action is also available in the FactBox pane.

• Open with Filters

  Opens another Chart of Cost Dimensions for a selected Cost Dimension and applies the filters set in the current page. The action is also available in the FactBox pane. Example A filter has been set to 40* for the cost types in the Chart of Cost Types: If the Chart of Cost Dimensions for the Departments is now called up via the action Open with Filters, the filters set in the Chart of Cost Types are also set in the Chart of Cost Dimensions of the Departments:

• Create new Evaluation

  Creates an evaluation based on the currently displayed (filtered) values. For more information, see Reports and Analysis, Edit Evaluations, Edit Evaluation.

• Open Ad Hoc Evaluation

  Opens the ad hoc evaluation with the currently displayed (filtered) values. For more information, see Reports and Analysis, Edit Evaluations, Edit Evaluation.

• Indent Values

  Indent cost dimension values between a Begin-Total and the matching End-Total one level to make the chart of cost dimensions easier to read. The Totaling field for each End-Total will also be updated.

• Reset Date Filter

  Resets the Net Change Date Filter and the Balance Date Filter to the default value.

• Service Allocation Prices

  View or set up the Service Allocation Prices. The Service Allocation Prices are based on Cost Dimension 1. For more information, see Journals, Service Allocations, Service Allocation Prices.

• Groups

  View or set up the Cost Dimension Groups for the Cost Dimension. Groups can be assigned to the individual cost dimension values and used for evaluations. For more information, see Chart of Cost Types & Chart of Cost Dimensions, Cost Dimension Groups.

• Print

  Prepare to print the Chart of Cost Dimensions. A report request window opens where you can specify what to include on the print-out.

FactBoxes

• Chart of Cost Dimensions

  Additional Chart of Cost Dimensions can be opened via the Chart of Cost Dimensions FactBox. The functionality is identical to the two actions Open and Open with Filters.

• Evaluations

  Evaluations with the Add to FactBox pane field set can be executed directly from the Chart of Cost Dimensions via the Evaluations FactBox. For more information, see Reports and Analysis, Execute Evaluations, Execute Evaluation.

Docs  /  NCCA Cost Accounting  /  Chart of Cost Types & Chart of Cost Dimensions
Unit of Measures

Changing the Unit of Measure Code

• If no Unit of Measure Code is specified for the Cost Type, the Unit of Measure Code of the Cost Type can be changed, regardless of whether entries already exist for the Cost Type or not. Any existing entries are not relevant in this case, as they were posted without a Unit of Measure Code, thus ensuring that no quantities were specified either.
• If a Unit of Measure Code is specified for the Cost Type, it can only be changed if no entries with this Unit of Measure Code have yet been posted or exist for the Cost Type.

Rules when posting

• In the Cost Journal, the Cost Type determines the Unit of Measure Code of the journal line.
• In the Service Allocation Journal, the Credit Cost Type determines the Unit of Measure Code of the journal line. The Unit of Measure Code of the Debit Cost Type Code must match the Unit of Measure Code of the journal line.

Docs  /  NCCA Cost Accounting  /  Chart of Cost Types & Chart of Cost Dimensions
Work Types

Rules when posting

• In the journals the Unit of Measure Code from the Work Type must match the Unit of Measure Code of the journal line. So, if a Unit of Measure Code is specified in the journal line, only work types to which the same Unit of Measure Code is assigned can be specified.
• If no Unit of Measure Code is specified in the journal line, only work types to which no Unit of Measure Code is assigned can be specified. For more information, see Chart of Cost Types & Chart of Cost Dimensions, Unit of Measures.

Docs  /  NCCA Cost Accounting  /  Chart of Cost Types & Chart of Cost Dimensions
Cost Dimension Groups

Actions

• Where-Used

  Displays all cost dimension values to which the cost dimension group is assigned.

Docs  /  NCCA Cost Accounting  /  Entry Transfer
G/L Entry Transfer

Manual/Automatic Transfer

• Manual Transfer

  A manual transfer can be performed at any time and regardless of whether the automatic transfer is activated. Already existing G/L Entries can only be transferred to the Cost Entries via a manual transfer. An initial initialization of the Cost Entries is thus performed by a manual transfer. The manual transfer can be accessed via the Administration area in the NCCA Cost Accounting Menu Bar. For more information, see General, Role Center Integration. Alternatively, the transfer can be accessed using the search term NCCA G/L Entry Transfer.

  Note

  It is recommended to perform the manual transfer first with the Test Transfer option and to perform the real transfer only when all entries could be transferred.
  

  Options

  Starting Date	Specifies the earliest posting date on which G/L Entries can be transferred to the NCCA Cost Accounting.
  From Posting Date	Specifies the posting date from which G/L Entries should be transferred to the NCCA Cost Accounting. If no date is specified, or if the date is before the starting date, then all entries with posting date from the starting date will be taken over.
  To Posting Date	Specifies the posting date to which G/L Entries should be transferred to the NCCA Cost Accounting.
  Reason Code	Specifies the reason code, a supplementary source code that enables you to trace the entries.
  Include Transfer Errors	Specifies whether the currently existing transfer errors should also be included. This will again attempt to transfer the entries with the specified corrections. Note that this will also include corrections that may not have been fully specified.
  Test Transfer	Specifies whether a test run should be performed so that you can find and correct any transfer errors before you perform the actual transfer. If the option Include Transfer Errors is also activated, all errors that could be transferred now due to the specified corrections will be set to the status Error (Corrections OK). For more information, see Entry Transfer, Transfer Errors.

  Tip

  The manual transfer can also be scheduled. This results in a kind of semi-automatic takeover where a recurring time for the transfer can be defined. When the transfer is scheduled with recurring time, it would be advisable not to set the Include Transfer Errors option. This allows any transfer errors that may have occurred to be corrected independently of the automatically recurring transfer.

• Automatic Transfer

  If the automatic transfer is active, then the NCCA Cost Accounting is updated at each posting in the general ledger.

  Note

  • Only G/L Entries of the current posting are taken into account by the automatic transfer.
  • A cumulation of G/L Entries is not possible during the automatic transfer.

Which G/L Entries are taken into account?

Which G/L Entries will not be transferred?

• Entries for which the G/L Account No. field is empty
• Entries without amount
• Closing Entries
• Entries for which a Transfer Exception has been created. For more information, see Entry Transfer, Transfer Errors.

What amount is taken over?

Are quantities taken over?

How are Cost Type and Cost Dimensions determined?

• Cost Type

  The cost type is basically determined from the G/L Entry via the G/L Account No.. It is also possible that the cost type for certain postings has already been specified in the journal or has been defined manually for the entry transfer. For more information, see Entry Transfer, Cost Type as Dimension (G/L).

• Cost Dimensions

  The cost dimensions are determined by the settings of the Related Dimension (G/L) field of the Cost Dimension Setup. For more information, see Setup, Cost Dimension Setup.

Successful Transfer and Transfer Errors

• When opening the NCCA Cost Dimension Setup
• When opening the NCCA Cost Registers
• When opening the NCCA Cost Entries.
• In the Accountant and Accounting Manager roles For more information, see General, Role Center Integration.

Reverse Transfer

Docs  /  NCCA Cost Accounting  /  Entry Transfer
Calculatory FA Entry Transfer

Manual/Automatic Transfer

• Manual Transfer

  A manual transfer can be performed at any time and regardless of whether the automatic transfer is activated. Already existing FA Entries can only be transferred to the Cost Entries via a manual transfer. An initial initialization of the Cost Entries is thus performed by a manual transfer. The manual transfer can be accessed via the Administration area in the NCCA Cost Accounting Menu Bar. For more information, see General, Role Center Integration. Alternatively, the transfer can be accessed using the search term NCCA Calculatory FA Entry Transfer.

  Note

  It is recommended to perform the manual transfer first with the Test Transfer option and to perform the real transfer only when all entries could be transferred.
  

  Options

  Depreciation Book Code	Specifies the Depreciation Book for the calculatory FA Entry Transfer.
  FA Posting Types	Specifies which FA Posting Types should be transferred by the calculatory FA Entry Transfer.
  Starting Date	Specifies the earliest posting date on which FA Entries can be transferred to the NCCA Cost Accounting.
  From Posting Date	Specifies the posting date from which FA Entries should be transferred to the NCCA Cost Accounting. If no date is specified, or if the date is before the starting date, then all entries with posting date from the starting date will be taken over.
  To Posting Date	Specifies the posting date to which FA Entries should be transferred to the NCCA Cost Accounting.
  Reason Code	Specifies the reason code, a supplementary source code that enables you to trace the entries.
  Include Transfer Errors	Specifies whether the currently existing transfer errors should also be included. This will again attempt to transfer the entries with the specified corrections. Note that this will also include corrections that may not have been fully specified.
  Test Transfer	Specifies whether a test run should be performed so that you can find and correct any transfer errors before you perform the actual transfer. If the option Include Transfer Errors is also activated, all errors that could be transferred now due to the specified corrections will be set to the status Error (Corrections OK). For more information, see Entry Transfer, Transfer Errors.

  Tip

  The manual transfer can also be scheduled. This results in a kind of semi-automatic takeover where a recurring time for the transfer can be defined. When the transfer is scheduled with recurring time, it would be advisable not to set the Include Transfer Errors option. This allows any transfer errors that may have occurred to be corrected independently of the automatically recurring transfer.

• Automatic Transfer

  If the automatic transfer is active, then the NCCA Cost Accounting is updated at each posting in the fixed asset accounting.

  Note

  • Only FA Entries of the current posting are taken into account by the automatic transfer.
  • A cumulation of FA Entries is not possible during the automatic transfer.

Which FA Entries are taken into account?

Which FA Entries will not be transferred?

• Entries where neither the FA No. field nor the Canceled from FA No. field contains a value
• Entries without amount
• Closing Entries
• Entries for which a Transfer Exception has been created. For more information, see Entry Transfer, Transfer Errors.

What amount is taken over?

Are quantities taken over?

How are Cost Type and Cost Dimensions determined?

• Cost Type

  The cost type is basically determined via the FA Posting Group from the FA Depreciation Book of the FA Entry. For this purpose, the cost type must be specified for the individual FA Posting Groups. It is also possible that the cost type for certain postings has already been specified in the fixed assets journal or has been defined manually for the entry transfer. For more information, see Entry Transfer, Cost Type as Dimension (G/L).

  FA Posting Groups, Fields

  Note

  The caption of the fields depends on how the cost type is set up in the Cost Dimension Setup.

  NCCA Depreciation Cost Type Code	Specifies a Cost Type that is used by the Transfer for FA Entries with the following FA Posting Type: Depreciation Write-Down Custom 1 Custom 2
  NCCA Book Value on Disposal Cost Type Code	Specifies a Cost Type that is used by the Transfer for FA Entries with the following FA Posting Type: Book Value on Disposal
  NCCA Gain/Loss Cost Type Code	Specifies a Cost Type that is used by the Transfer for FA Entries with the following FA Posting Type: Gain/Loss

• Cost Dimensions

  The cost dimensions are determined by the settings of the Related Dimension (G/L) field of the Cost Dimension Setup. For more information, see Setup, Cost Dimension Setup.

Successful Transfer and Transfer Errors

• When opening the NCCA Cost Dimension Setup
• When opening the NCCA Cost Registers
• When opening the NCCA Cost Entries.
• In the Accountant and Accounting Manager roles For more information, see General, Role Center Integration.

Reverse Transfer

Docs  /  NCCA Cost Accounting  /  Entry Transfer
Transfer Errors

NCCA Transfer Status

• Not transferred The entry has not yet been transferred to NCCA Cost Accounting. This status is the default value, which is basically set for all G/L Entries and FA Entries.
• Error The entry could not be transferred to NCCA Cost Accounting. Transfer errors occur if, for example, the cost type is locked or if required cost dimensions could not be determined.
• Transferred The entry was transferred to NCCA Cost Accounting.

• When opening the NCCA Cost Dimension Setup
• When opening the NCCA Cost Registers
• When opening the NCCA Cost Entries.
• In the Accountant and Accounting Manager roles For more information, see General, Role Center Integration.

Cause of Error & Correction

Transfer again

• Entries for which the cause of the error was eliminated indirectly, e.g. by releasing a blocked cost type, are marked with the status Transferred by the transfer and are therefore no longer part of the transfer errors.
• Entries which can be transferred by the specification of corrections are marked by the transfer with the status Transferred with Corrections. These entries will be removed from the current view or moved to the Transferred with Corrections view. This view can be seen as a kind of archive or history, where all corrections ever made can be found.

Reverse Transfer

Actions

• Transfer

  Performs a manual Transfer. For more information, see Entry Transfer, G/L Entry Transfer and Entry Transfer, Calculatory FA Entry Transfer.

• Assign Correction

  Specifies a Cost Dimension Correction for the selected Entries which should be used for the transfer.

• Remove Correction

  Removes a Cost Dimension Correction from the selected Entries.

• Reset Transfer

  Removes all corrections from the selected Entries and resets them to the Not transferred status. So the Entries are removed from the transfer errors. Entries in the status Transferred or Transferred with Corrections cannot be reset with this action. For more information, see Entry Transfer, Reverse Transfer.

• Create Transfer Exception

  Creates a Transfer Exception for the selected Entries. Entries for which an exception exists are not transferred.

• Remove Transfer Exception

  Removes the Transfer Exception from the selected Entries.

• Find entries...

  Find entries and documents that exist for the document number and posting date on the selected document.

• Dimensions (G/L)

  View the posted general ledger dimensions.

Docs  /  NCCA Cost Accounting  /  Entry Transfer
Reverse Transfer

• Entries that have Transferred set in the NCCA Transfer Status field will be set to Not transferred.
• For entries that have Transferred with Corrections set in the NCCA Transfer Status field, it must be specified whether to keep any existing dimension corrections during the reversal. Therefore, after starting the reversal, a selection window with the following options appears:
  • Keep dimension corrections Dimension corrections are not deleted and the entries are set to Error (Corrections OK) status. So these entries will be shown again in the transfer errors and can be changed there further, or, if entries were part of the transfer by mistake, removed from the transfer errors with the action Reset Transfer. For more information, see Entry Transfer, Transfer Errors.
  • Remove dimension corrections All dimension corrections are deleted and the entries are set to status Not transferred.

  Note

  The selection window appears even if there are no dimension corrections. In this case, the selected option does not affect the result of the reversal.

Docs  /  NCCA Cost Accounting  /  Entry Transfer
Cost Type as Dimension (G/L)

Docs  /  NCCA Cost Accounting  /  Journals  /  General
Journal Templates & Journal Batches

Journal Templates

Journal Templates, Actions

• Batches

  View or set up the journals for the template.

Journal Batches

Journal Batches, Actions

• Edit Journal

  Open a journal based on the journal batch.

• Test Report

  View a test report so that you can find and correct any errors before you perform the actual posting of the journal.

• Post

  Finalize the journal by posting the amounts and quantities to the cost dimensions.

• Post and Print

  Finalize and prepare to print the journal. The values and quantities are posted to the cost dimensions. A report request window opens where you can specify what to include on the print-out.

• Marked On/Off

  View all journal batches or only marked journal batches. A journal batch is marked if an attempt to post the general journal fails.

Docs  /  NCCA Cost Accounting  /  Journals  /  Costs
Cost Journals

Recurring Journals, additional Fields

The following fields are additionally available for recurring journals. The fields correspond to the fields in the general recurring journals. For more information, see [Microsoft Docs] Work with recurring journals

Recurring Method	Specifies a recurring method for the recurring journal.
Recurring Frequency	Specifies the recurring frequency for the posting date of the recurring journal.
Expiration Date	Specifies the last date the recurring journal will be posted.

Actions

• Post

  Finalize the journal by posting the amounts and quantities to the cost dimensions.

• Preview Posting

  Displays a preview of all entries that will be created when posting the journal. For more information, see Journals, Extended, Posting Preview.

• Post and Print

  Finalize and prepare to print the journal. The values and quantities are posted to the cost dimensions. A report request window opens where you can specify what to include on the print-out.

• Test Report

  View a test report so that you can find and correct any errors before you perform the actual posting of the journal.

• Cost Entries

  View the history of transactions that have been posted for the Cost Type.

• Extended Column View

  Click on the action to switch to the extended or reduced column view. In the journals of NCCA Cost Accounting some fields and actions (depending on e.g. the setting in the journal name or the Cost Accounting Setup) are automatically displayed or hidden. In addition, this action gives you the option to choose a simpler display or to show only the most important fields. Fields such as Work Type, Quantity and Unit of Measure Code are hidden in the simpler display. The settings are saved for each user and journal.

• Renumber Document Numbers

  Resorts the numbers in the Document No. column. The action corresponds to the action from the General Journals. For more information, see [Microsoft Docs] To renumber document numbers in journals

• Import from Excel

  Import journal lines from an Excel file. For more information, see Journals, Costs, Import Cost Journal.

• Create Excel Workbook for Import

  Creates an Excel workbook that can be used as a template for importing journal lines.

• Import from File

  Import journal lines from a file.

Docs  /  NCCA Cost Accounting  /  Journals  /  Costs
Import Cost Journal

File structure

Field order

1. Posting Date
2. Document No.
3. Cost Type Code
4. Work Type Code
5. Quantity
6. Price
7. Amount
8. Description
9. Reason Code
10. Cost Dimension 1 Code
11. Cost Dimension 2 Code
12. Cost Dimension 3 Code
13. Cost Dimension 4 Code
14. Cost Dimension 5 Code
15. Cost Dimension 6 Code
16. Cost Dimension 7 Code
17. Cost Dimension 8 Code

Docs  /  NCCA Cost Accounting  /  Journals  /  Service Allocations
Service Allocation Prices

Process of pricing in the journal

1. If a work type is specified, pricing first searches for a price for Cost Dimension 1 and the specified Work Type Code.
2. If no price is found, a search is made for a price without Cost Dimension 1 but with the specified Work Type Code.
3. If no price is found, a price is searched for Cost Dimension 1 and the specified Unit of Measure Code.
4. If no price is found, a search is made for a price without Cost Dimension 1 but with the specified Unit of Measure Code.

Example

Docs  /  NCCA Cost Accounting  /  Journals  /  Service Allocations
Service Allocation Journals

Recurring Journals, additional Fields

The following fields are additionally available for recurring journals. The fields correspond to the fields in the general recurring journals. For more information, see [Microsoft Docs] Work with recurring journals

Recurring Method	Specifies a recurring method for the recurring journal.
Recurring Frequency	Specifies the recurring frequency for the posting date of the recurring journal.
Expiration Date	Specifies the last date the recurring journal will be posted.

Actions

• Post

  Finalize the journal by posting the amounts and quantities to the cost dimensions.

• Preview Posting

  Displays a preview of all entries that will be created when posting the journal. For more information, see Journals, Extended, Posting Preview.

• Post and Print

  Finalize and prepare to print the journal. The values and quantities are posted to the cost dimensions. A report request window opens where you can specify what to include on the print-out.

• Test Report

  View a test report so that you can find and correct any errors before you perform the actual posting of the journal.

• Credit Cost Entries

  View the history of transactions that have been posted for the Credit Cost Type.

• Debit Cost Entries

  View the history of transactions that have been posted for the Debit Cost Type.

• Extended Column View

  Click on the action to switch to the extended or reduced column view. In the journals of NCCA Cost Accounting some fields and actions (depending on e.g. the setting in the journal name or the Cost Accounting Setup) are automatically displayed or hidden. In addition, this action gives you the option to choose a simpler display or to show only the most important fields. Fields such as Work Type, Quantity and Unit of Measure Code are hidden in the simpler display. The settings are saved for each user and journal.

• Renumber Document Numbers

  Resorts the numbers in the Document No. column. The action corresponds to the action from the General Journals. For more information, see [Microsoft Docs] To renumber document numbers in journals

• Import from Excel

  Import journal lines from an Excel file. For more information, see Journals, Service Allocations, Import Service Allocation Journal.

• Create Excel Workbook for Import

  Creates an Excel workbook that can be used as a template for importing journal lines.

• Import from File

  Import journal lines from a file.

Docs  /  NCCA Cost Accounting  /  Journals  /  Service Allocations
Import Service Allocation Journal

File structure

Field order

1. Posting Date
2. Document No.
3. Work Type Code
4. Credit Cost Type Code
5. Debit Cost Type Code
6. Quantity
7. Price
8. Amount
9. Description
10. Reason Code
11. Credit Cost Dimension 1 Code
12. Debit Cost Dimension 1 Code
13. Credit Cost Dimension 2 Code
14. Debit Cost Dimension 2 Code
15. Credit Cost Dimension 3 Code
16. Debit Cost Dimension 3 Code
17. Credit Cost Dimension 4 Code
18. Debit Cost Dimension 4 Code
19. Credit Cost Dimension 5 Code
20. Debit Cost Dimension 5 Code
21. Credit Cost Dimension 6 Code
22. Debit Cost Dimension 6 Code
23. Credit Cost Dimension 7 Code
24. Debit Cost Dimension 7 Code
25. Credit Cost Dimension 8 Code
26. Debit Cost Dimension 8 Code

Docs  /  NCCA Cost Accounting  /  Journals  /  Allocations
Allocation Journals

Recurring Journals, additional Fields

The following fields are additionally available for recurring journals. The fields correspond to the fields in the general recurring journals. For more information, see [Microsoft Docs] Work with recurring journals

Recurring Frequency	Specifies the recurring frequency for the posting date of the recurring journal.
Expiration Date	Specifies the last date the recurring journal will be posted.
Allocation Base From Recurring Frequency	Specifies the recurring frequency for the Base From date.
Allocation Base To Recurring Frequency	Specifies the recurring frequency for the Base To date.
Reference From Recurring Frequency	Specifies the recurring frequency for the Reference From date of the allocation distributions.
Reference To Recurring Frequency	Specifies the recurring frequency for the Reference To date of the allocation distributions.

Allocation Distribution

Actions

• Post

  Finalize the journal by posting the amounts to the cost dimensions.

• Preview Posting

  Displays a preview of all entries that will be created when posting the journal. For more information, see Journals, Extended, Posting Preview.

• Post and Print

  Finalize and prepare to print the journal. The values are posted to the cost dimensions. A report request window opens where you can specify what to include on the print-out.

• Test Report

  View a test report so that you can find and correct any errors before you perform the actual posting of the journal.

• Allocation Dimensions

  View or set up the cost dimensions for the journal line on a card page.


• Show Allocation Base

  Displays the cost entries that, based on the current settings, will be used to calculate the base.

  Note

  Note that journal lines that are posted before the current line may change the base.

• Extended Column View

  Click on the action to switch to the extended or reduced column view. In the journals of NCCA Cost Accounting some fields and actions (depending on e.g. the setting in the journal name or the Cost Accounting Setup) are automatically displayed or hidden. In addition, this action gives you the option to choose a simpler display or to show only the most important fields. Fields such as Work Type, Quantity and Unit of Measure Code are hidden in the simpler display. The settings are saved for each user and journal.

• Renumber Document Numbers

  Resorts the numbers in the Document No. column. The action corresponds to the action from the General Journals. For more information, see [Microsoft Docs] To renumber document numbers in journals

Docs  /  NCCA Cost Accounting  /  Journals  /  Allocations
Allocation Distribution

Actions

• Asterisks Preview Posting

  If a * (asterisk) or *+ is specified in the Debit Cost Dimension Code fields, this action can be used to display a preview of all allocation distributions that will be automatically generated for the asterisks of the line during posting.

• Unfold Asterisks

  Unfolds the asterisks of the current allocation distribution line and and thus replaces the automatic unfolding during posting. This replaces the asterisks by the cost dimension values and an allocation distribution line is created for each combination.<

Docs  /  NCCA Cost Accounting  /  Journals  /  Allocations
Calculation Details

Actions

• Ledger Entry

  View the ledger entry.

• Show Totals

  Displays a message with the totals for the selected or filtered lines.

Docs  /  NCCA Cost Accounting  /  Journals  /  Extended
Posting Preview

• Cost Journals
• Service Allocation Journals
• Allocation Journals
• Cost Budget Journals

Actions

• Show Records

  View the preview data.

Docs  /  NCCA Cost Accounting  /  Journals  /  Extended
Cost Registers

• Journal Posting
• G/L Entry Transfer
• Calc. FA Entry Transfer
• Date Compression
• Reversal

Actions

• Cost Entries

  View the cost entries that resulted in the current cost register entry.

• Source Entries

  View the source entries for the cost entries in the current cost register entry. Source entries only exist for G/L Entry Transfers and Calc. FA Entry Transfers. For more information, see Entry Transfer, G/L Entry Transfer and Entry Transfer, Calculatory FA Entry Transfer.

• Calculation Details

  View the allocation calculation details for the cost entries in the current cost register entry. Calculation details only exist for Allocations. For more information, see Journals, Allocations, Calculation Details.

• Delete Calculation Details

  Deletes the allocation calculation details for the cost entries so that they take up less space in the database.

• Print

  Prepare to print the Cost Register. A report request window opens where you can specify what to include on the print-out.

• Reverse Cost Register

  Reverses entries that were incorrectly posted from a journal line or from a previous reversal. For more information, see Journals, Extended, Reversal.

Docs  /  NCCA Cost Accounting  /  Journals  /  Extended
Cost Entries

Actions

• Source Entries

  View the source entries for the cost entry. Source entries only exist for G/L Entry Transfers and Calc. FA Entry Transfers. For more information, see Entry Transfer, G/L Entry Transfer and Entry Transfer, Calculatory FA Entry Transfer.

• Show Totals

  Displays a message with the totals for the selected or filtered entries.

• Find entries...

  Find entries and documents that exist for the document number and posting date on the selected document.

• Reverse Transaction

  Reverses the posted cost entry or transaction. For more information, see Journals, Extended, Reversal.

Docs  /  NCCA Cost Accounting  /  Journals  /  Extended
Reversal

Reverse Entry Transfer

Docs  /  NCCA Cost Accounting  /  Budget  /  General
Cost Budgets

Actions

• Edit Journal

  Opens a journal for the cost budget. For more information, see Budget, Journals, Cost Budget Journals.

• Budget Entries

  View or edit the cost budget entries for the cost budget. For more information, see Budget, General, Cost Budget Entries.

Docs  /  NCCA Cost Accounting  /  Budget  /  General
Cost Budget Entries

Actions

• Show Totals

  Displays a message with the totals for the selected or filtered entries.

Docs  /  NCCA Cost Accounting  /  Budget  /  Journals
Cost Budget Journals

Actions

• Post

  Finalize the journal by posting the amounts and quantities to the cost dimensions.

• Preview Posting

  Displays a preview of all entries that will be created when posting the journal. For more information, see Journals, Extended, Posting Preview.

• Test Report

  View a test report so that you can find and correct any errors before you perform the actual posting of the journal.

• Cost Entries

  View the history of transactions that have been posted for the Cost Type.

• Cost Budget Entries

  View the cost budget entries of the Cost Type.

• Extended Column View

  Click on the action to switch to the extended or reduced column view. In the journals of NCCA Cost Accounting some fields and actions (depending on e.g. the setting in the journal name or the Cost Accounting Setup) are automatically displayed or hidden. In addition, this action gives you the option to choose a simpler display or to show only the most important fields. Fields such as Work Type, Quantity and Unit of Measure Code are hidden in the simpler display. The settings are saved for each user and journal.

• Import from Excel

  Import journal lines from an Excel file. For more information, see Budget, Journals, Import Cost Budget Journal.

• Create Excel Workbook for Import

  Creates an Excel workbook that can be used as a template for importing journal lines.

• Import from File

  Import journal lines from a file.

Docs  /  NCCA Cost Accounting  /  Budget  /  Journals
Import Cost Budget Journal

File structure

Field order

1. Date
2. Document No.
3. Cost Type Code
4. Work Type Code
5. Quantity
6. Price
7. Amount
8. Description
9. Reason Code
10. Cost Dimension 1 Code
11. Cost Dimension 2 Code
12. Cost Dimension 3 Code
13. Cost Dimension 4 Code
14. Cost Dimension 5 Code
15. Cost Dimension 6 Code
16. Cost Dimension 7 Code
17. Cost Dimension 8 Code

Docs  /  NCCA Cost Accounting  /  Budget  /  Extended
Cost Budget Registers

• Budget Journal Posting
• Date Compression

Actions

• Cost Budget Entries

  View the cost budget entries that resulted in the current cost budget register entry.

• Print

  Prepare to print the Cost Budget Register. A report request window opens where you can specify what to include on the print-out.

Docs  /  NCCA Cost Accounting  /  Reports and Analysis  /  Edit Evaluations
Edit Evaluation

• Evaluations

  Evaluations are permanently stored with a specific code.

• Ad Hoc Evaluation

  The ad hoc evaluation is used to create an evaluation spontaneously from a situation. An ad hoc evaluation can also be saved as an evaluation or loaded from an existing evaluation at any time. The settings can then be changed in the ad hoc evaluation without affecting the actually saved evaluation. The ad hoc evaluation is user related, so each user has their own ad hoc evaluation. The current ad hoc evaluation settings are retained when the page is closed.

General, Fields

In the General area, general settings for the evaluation are defined. A checkmark ( ) in the Ad Hoc column indicates whether the field is also available in the ad hoc evaluation.

	Ad Hoc
Code	-	Specifies the code for the evaluation.
Description	-	Specifies a description for the evaluation.
Current Date Filter Calc. Date		Specifies a date that should currently be suggested as Date Filter Calculation Date when the evaluation is executed. The date is recalculated each time the page is opened and is not saved. Note It is possible to specify IDs (placeholders) in date filters that will be calculated and replaced based on the Date Filter Calculation Date when the evaluation is executed. A list of Date Filter ID examples can be opened via the lookup of the field. For more information, see Reports and Analysis, Edit Evaluations, Date Filter IDs.
Date Filter Calc. Date Formula		Specifies a date formula for the Date Filter Calculation Date.
Fixed Date Filter Calc. Date		Specifies a fixed date that should be suggested as the Date Filter Calculation Date when the evaluation is executed.
Default Action	-	Specifies how the evaluation should be executed by default.
Add to FactBox pane	-	Specifies whether the evaluation should be displayed in the FactBox pane of the Chart of Cost Dimensions. For more information, see Chart of Cost Types & Chart of Cost Dimensions, Chart of Cost Types & Chart of Cost Dimensions.
Archive Size	-	Specifies whether there should only be a certain maximum number of archive entries for the evaluation. If the evaluation is archived and the value is exceeded, the oldest entries in the archive are deleted.
No. of Archive Entries	-	Specifies the number of archive entries for the evaluation. For more information, see Reports and Analysis, Execute Evaluations, Evaluation Archive.
Date Modified	-	Specifies when the evaluation was last modified.
Modified By	-	Specifies the user ID of the person who last modified this evaluation.
Change Protection	-	Specifies whether the settings of the evaluation may be changed. Tip Activate the protection for finished evaluations to protect them from accidental changes.

Lines / Columns

Line Definition

• ⭮ Indicates that a loop is started in which the values of the dimension are run through.
• ↕ Indicates that the line will be unfolded or replaced by other lines when the evaluation is executed.

Column Definition

• ⭮ Indicates that a loop is started in which the values of the dimension are run through.

Spalten nach Datum

Actions

• Execute

  Executes the evaluation with the default action. For more information, see Reports and Analysis, Execute Evaluations, Execute Evaluation. This action is not available for the ad hoc evaluation.

• Show Matrix

  View the result of the evaluation in a matrix. For more information, see Reports and Analysis, Execute Evaluations, Execute Evaluation.

• Print

  Prepare to print the evaluation. A report request window opens where you can specify what to include on the print-out. For more information, see Reports and Analysis, Execute Evaluations, Execute Evaluation.

• Export to Excel

  Export the data in a new Excel workbook according to the selected filters and options. This creates an Excel workbook on your device. For more information, see Reports and Analysis, Execute Evaluations, Execute Evaluation.

• Archive

  Calculates the evaluation with the current settings and archives the result. For more information, see Reports and Analysis, Execute Evaluations, Archive Evaluation. This action is not available for the ad hoc evaluation.

• Copy

  Creates a copy of the evaluation. For more information, see Reports and Analysis, Edit Evaluations, Copy Evaluation. This action is not available for the ad hoc evaluation.

• Preview Layout

  Displays a preview of all lines and columns that will be created when executing the evaluation, without the results being calculated.

Ad-hoc-Auswertung, additional Actions

• Save as

  Saves the current settings of the ad hoc evaluation in a new evaluation or replaces an existing evaluation.

• Load

  Apply the settings from a saved evaluation. The settings can be changed in the ad hoc evaluation without affecting the actually saved evaluation.

• Reset

  Resets all settings (filter, line definition, column definition, etc.) of the ad hoc evaluation.

Docs  /  NCCA Cost Accounting  /  Reports and Analysis  /  Edit Evaluations
Line Definition

Actions

• Add

  Inserts a new line definition line. Depending on the selected line from which the action is called, different options are available.

• Up / Down

  The position or the order of the lines can be changed with Up and Down.

• Subordinate

  This action can be used to subordinate a line or a dimension loop to another dimension loop or to move it down one level.

• Superordinate

  If a line or a dimension loop is subordinated to another dimension loop, this action can be used to remove the subordination or to move it up one level.

• Copy

  Inserts a copy of the current line. Dimension loops cannot be copied.

• Clear Filter

  Clears all filter fields of the selected lines.

• Preview Layout

  Displays a preview of all lines and columns that will be created when executing the evaluation, without the results being calculated.

Docs  /  NCCA Cost Accounting  /  Reports and Analysis  /  Edit Evaluations
Column Definition

Actions

• Add

  Inserts a new column definition line. Depending on the selected line from which the action is called, different options are available.

• Up / Down

  The position or the order of the columns can be changed with Up and Down.

• Subordinate

  This action can be used to subordinate a column or a dimension loop to another dimension loop or to move it down one level.

• Superordinate

  If a column or a dimension loop is subordinated to another dimension loop, this action can be used to remove the subordination or to move it up one level.

• Copy

  Inserts a copy of the current line. Dimension loops cannot be copied.

• Clear Filter

  Clears all filter fields of the selected columns.

• Preview Layout

  Displays a preview of all lines and columns that will be created when executing the evaluation, without the results being calculated.

Docs  /  NCCA Cost Accounting  /  Reports and Analysis  /  Edit Evaluations
Line Controlled Column Type

Docs  /  NCCA Cost Accounting  /  Reports and Analysis  /  Edit Evaluations
Date Filter IDs

• D Day
• WD Weekday
• W Week
• M Month
• Q Quarter
• Y Year
• C meaning 'current' and can be specified as a prefix of an ID

Docs  /  NCCA Cost Accounting  /  Reports and Analysis  /  Edit Evaluations
Copy Evaluation

Docs  /  NCCA Cost Accounting  /  Reports and Analysis  /  Execute Evaluations
Execute Evaluation

Execute

Show Matrix

• Fields

  Codes	Specifies the Codes for the line. The Show Line Codes field of the evaluation determines whether and if so, which codes are displayed here.
  Description	Specifies the description for the line.
  Filter	Specifies the filters for the line.
  Column 1 to Column 12	Displays the column value for the line cost dimension value. Click on the field to perform the currently specified Click Action.

  Actions

  • Period

    Go to the previous/next period. The action is displayed only if the Date View of the evaluation is enabled.

  • Set

    Go to the previous/next set of data.

  • Column

    Go to the previous/next column.

  • Click Action

    Click the action to specify which action should be performed when you click the results.
  • Open with Filters This opens the Chart of Cost Dimensions for the cost dimension of the line with the corresponding filters of the line/column.
  • Show Filters All filters (including all hidden and overlapping filters) that were used to calculate the result are displayed in a message.

  • Print

    Prepare to print the evaluation. A report request window opens where you can specify what to include on the print-out.

  • Export to Excel

    Export the data in a new Excel workbook according to the selected filters and options. This creates an Excel workbook on your device.

Print

• Options

  Note

  If you change the options when printing, this does not affect the existing or saved evaluation, but only the result of the evaluation currently being created.

  Evaluation Code	Specifies which evaluation should be printed.
  Description	Specifies a description for the report.
  Date Filter Calc. Date	Specifies the date for calculating the IDs (placeholders) of the date filters. For more information, see Reports and Analysis, Edit Evaluations, Date Filter IDs.

  Lines

  Show Line Codes	Specifies whether the codes of all levels (loops), the codes of the lowest level (loop) or no codes should be displayed in the evaluation.
  Align Line Codes Right	Specifies whether the codes should be right aligned on the print-out.
  Show Line Filter	Specifies whether the filters of the lines should be displayed in the evaluation.
  Show Indentation	Specifies whether the indentation of the lines should be displayed in the evaluation.
  Print Alternating Shading	Specifies if you want every second row to be shaded.

  Columns

  Column View by	Specifies by which period values should be displayed in the evaluation when the Date View is activated.
  Column Header	Specifies whether the codes, the names (or the Period for Date View), or both should be displayed in the column header of the evaluation.
  Show Column Filter	Specifies whether the filters of the columns should be added to the column header of the evaluation.
  Show Errors	Specifies whether error information (e.g. Division by Zero) should be displayed.

  Filter

  Date Filter	Specifies a filter that will be used to filter the values. It is possible to specify parameters in date filters, which will be converted when the evaluation is executed based on a calculation date. The calculation date is suggested based on the Work Date and the Date Filter Calc. Date Formula.
  Cost Type Filter	Specifies a filter that will be used to filter or calculate the values. The caption of the field depends on how the cost type is set up in the Cost Dimension Setup.
  Cost Dimension Filters	Specifies filters that will be used to filter or calculate the values. The caption and number of fields displayed depend on how the cost dimensions are set up in the Cost Dimension Setup.
  Work Type Filter	Specifies a filter that will be used to filter or calculate the values.
  Budget Filter	Specifies a filter that will be used to filter or calculate the values.

Export to Excel

• Options

  Note

  If you change the options when exporting, this does not affect the existing or saved evaluation, but only the result of the evaluation currently being created.

  Evaluation Code	Specifies which evaluation should be exported.
  Description	Specifies a description for the report.
  Date Filter Calc. Date	Specifies the date for calculating the IDs (placeholders) of the date filters. For more information, see Reports and Analysis, Edit Evaluations, Date Filter IDs.

  Lines

  Show Line Codes	Specifies whether the codes of all levels (loops), the codes of the lowest level (loop) or no codes should be displayed in the evaluation.
  Show Line Filter	Specifies whether the filters of the lines should be displayed in the evaluation.
  Show Indentation	Specifies whether the indentation of the lines should be displayed in the evaluation.
  Splitted Excel Sheets	Specifies whether a new Excel Sheet should be inserted for each record in the parent main loop of the lines. The setting is ignored if there is no clear unique parent main loop.

  Columns

  Column View by	Specifies by which period values should be displayed in the evaluation when the Date View is activated.
  Column Header	Specifies whether the codes, the names (or the Period for Date View), or both should be displayed in the column header of the evaluation.
  Show Column Filter	Specifies whether the filters of the columns should be added to the column header of the evaluation.
  Show Errors	Specifies whether error information (e.g. Division by Zero) should be displayed.

  Filter

  Date Filter	Specifies a filter that will be used to filter the values. It is possible to specify parameters in date filters, which will be converted when the evaluation is executed based on a calculation date. The calculation date is suggested based on the Work Date and the Date Filter Calc. Date Formula.
  Cost Type Filter	Specifies a filter that will be used to filter or calculate the values. The caption of the field depends on how the cost type is set up in the Cost Dimension Setup.
  Cost Dimension Filters	Specifies filters that will be used to filter or calculate the values. The caption and number of fields displayed depend on how the cost dimensions are set up in the Cost Dimension Setup.
  Work Type Filter	Specifies a filter that will be used to filter or calculate the values.
  Budget Filter	Specifies a filter that will be used to filter or calculate the values.

Docs  /  NCCA Cost Accounting  /  Reports and Analysis  /  Execute Evaluations
Archive Evaluation

Docs  /  NCCA Cost Accounting  /  Reports and Analysis  /  Execute Evaluations
Evaluation Archive

Actions

Docs  /  NCCA Cost Accounting  /  Appendix
Date Compression

• They're from closed fiscal years.
• The Open field is set to No. (Cost Entries)
• They're at least five years old.

• Posting Date (Cost Entries)
• Budget Name (Cost Budget Entries)
• Date (Cost Budget Entries)
• Cost Type
• Cost Dimension (1 to 8)
• Posting Type
• Source Type
• Work Type Code
• Unit of Measure Code

To run a date compression

1. Enter Data Administration in the search, and then choose the related link.
2. Do one of the following:
   • To run compression for Cost Entries, select Date Compression, Compress Entries, and then NCCA Cost Entries from the actions.
   • To run compression for Cost Budget Entries, select Date Compression, Compress Entries, and then NCCA Cost Budget Entries from the actions.

Tip

The date compression can also be accessed from the Administration area of the NCCA Cost Accounting menu bar. For more information, see General, Role Center Integration.

Options

Starting Date	Specifies the date from which entries should be compressed. Compression affects all entries from this date to the ending date.
Ending Date	Specifies the date to which entries should be compressed. Compression affects all entries from the starting date to this date.
Period Length	Specifies the time interval within entries should be combined into one entry. If you have selected the period length Quarter, Month or Week, only entries with a common accounting period will be summarized.
Posting Description	Specifies a description for the entries that are generated by the compression. The default description is Date Compressed.
Document No.	Specifies whether the entry's document no. should be retained.

Docs  /  NCCA Cost Accounting  /  Appendix
Reset Cost Accounting Data

Which data will be reset when 'Partially' option is selected?

Which data will be reset when the 'Complete' option is selected?

Docs  /  NCCA Cost Accounting  /  Appendix
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Docs  /  NCCA Cost Accounting  /  Appendix
Installation Notes

Publish and Install the Extension

[Microsoft Learn] Business Central - Publishing and Installing an Extension

Dependencies

• NAVAX Extension Base

  ID: 2f4cb42d-6e2a-4708-a5e2-3ec5f32f20e9 For more information, see [Docs] NAVAX Extension Base - General

On-Premises

• 1001760 NCCA Cost Accounting by NAVAX
• 1010860 Extension Base by NAVAX

External Addresses

• https://www.navax.app

  For licensing, calling the online help and performing some actions, access to https://www.navax.app must be allowed.
  
  Public IP from www.navax.app for setting firewall access:
  94.136.22.236, Port: TCP/443
  
  Checking the connection to https://www.navax.app using PS:
  Test-NetConnection navax.app -port 443
  (PS must be performed with the M-Tier service user)

Docs  /  NCCA Cost Accounting  /  Appendix
Release Notes

Version 21.2.3.0

• Note

  This version is also available as a downgrade version for Business Central 20.

• Modifications

• • The field captions in the Line Definition of the evaluation have been optimized.
    • The Filter/Totaling/Formula field has been renamed to Value Filter/Formula.
    • The Cost Dim. Value Type field has been renamed to Value Type.
    • The Unfold Lines field has been renamed to Unfold Values.
    For more information, see Reports and Analysis, Edit Evaluations, Line Definition.
  • The field captions in the Column Definition of the evaluation have been optimized.
    • The Filter/Formula field has been renamed to Value Filter/Formula.
    • The Cost Dim. Value Type field has been renamed to Value Type.
    For more information, see Reports and Analysis, Edit Evaluations, Column Definition.
  • The Cues of NCCA Cost Accounting has been optimized. For more information, see General, Role Center Integration.
  • The default settings for the confirmation dialogs have been optimized.
  • NAVAX Extension Base extension update.
    For more information, see [Docs] NAVAX Extension Base - Release Notes

Version 21.2.2.1

• Corrections

• • No quantity-only posting was possible in the recurring Cost Journal.

Version 21.2.2.0

• Modifications

• • NAVAX Extension Base extension update.
    For more information, see [Docs] NAVAX Extension Base - Release Notes

• Corrections

• • If the fields Reference From and Reference To of an amount based Allocation Distribution were empty, they were not filled with the date values of the allocation base. For more information, see Journals, Allocations, Allocation Distribution.

Version 21.2.1.0

• Improvements

• • When opening the Allocation Calculation Details page, a filter is now set by default on the Ratio is 0 field.
  • Added the fields G/L Entry Transfer incl. Quantities and FA Entry Transfer incl. Quantities to the Cost Types. If the fields are set for a cost type, the Quantities from G/L Entries or FA Entries will also be transferred by the Entry Transfer. The fields can only be set if a Unit of Measure Code is specified for the cost type.
  • The Add action in the Line Definition and in the Column Definition now inserts new lines at resp. after the current position.

• Modifications

• • Specifying an * (Asterisk) in the Debit of an Allocation Distribution now only considers dimension values of type Standard.

Version 21.2.0.0

• Business Central Update

• Improvements

• • The menu bar of NCCA Cost Accounting has been revised. For more information, see General, Role Center Integration.
  • The action bars of all pages of NCCA Cost Accounting are now implemented with an improved action bar.
  • The G/L Entry Transfer and the FA Entry Transfer have been revised. For more information, see Entry Transfer, G/L Entry Transfer and Entry Transfer, Calculatory FA Entry Transfer.
  • The evaluations have been revised.
    • Actions have been rearranged and tooltips have been improved.
    • The options for calculating the date filters have been extended and are now available in the General section of the evaluation.
    • For lines the option: Align Line Codes Right was added.
    • Line Schema has been renamed to Line Definition.
    • Column Layout has been renamed to Column Definition.
    • The line definition and the column definition are now built up as a tree structure. The Type and View fields have been combined into one Dimension/Line and Dimension/Column field, respectively. The Indentation displayed in the field has no influence on the display of the evaluation result and is only used to show the structural design of the line/column definition. The line/column type or the dimension of a loop can be changed by clicking on the field.
    • The Insert Line, Insert Values and Copy from actions have been replaced by the Add action. Depending on the selected line from which the action is called, different options are available.
    • Via the actions Subordinate and Superordinate a row/column or a dimension loop can be subordinated to another dimension loop or the subordination can be cancelled. The "End Loop" lines are no longer needed.
    • In the line definition, the Indentation field has been added to control the indentation of the description.
    • The Mixed Result in Column Layout field in the row definition has been renamed to Line Controlled Column Type.
    • If Unfold Values is activated in the line definition, the names of the individual dimension values can now be output in the Description field with the placeholder %2.
    • The Date View Calculation field in the column definition has been renamed to Value Calculation (Date View). The field is displayed only if the date view is enabled in the evaluation.
    • The Date Formula (Date View) field has been added in the column definition. This can be used to specify a date formula to influence or change the date filter set by the date view for the column. The field is displayed only if the date view is enabled in the evaluation.
    • The Date Filter field in the column definition is now only displayed if the date view is enabled in the evaluation.
    For more information, see Reports and Analysis, Edit Evaluations, Edit Evaluation.
  • Chart of Cost Types and Chart of Cost Dimensions have been optimized.
  • The actions of the Journals have been revised.
  • In the Cost, Service Allocation and Cost Budget Journal, the action Create Excel Workbook for Import has been added. The action creates an Excel workbook that can be used as a template for importing journal lines.
  • The performance of the G/L Entry Transfer and the FA Entry Transfer has been improved.
  • NCCA Cost Accounting actions for Date Compression and Delete Empty Registers are now also available via the Data Administration page.
  • Deleting NCCA Journal Templates and Journal Batches must now be confirmed if Journal Lines exists.
  • Added a new option Quantities in the Posting Type field in the Cost Journal. This option can be used to perform a quantity-only posting, where a quantity and no amount must be specified.
  • The online help for NCCA cost accounting has been revised.

• Modifications

• • NAVAX Extension Base extension update.
    For more information, see [Docs] NAVAX Extension Base - Release Notes

• Corrections

• • The Source Code of the Calculatory FA Entry Transfer was used for the G/L Entry Transfer.

Version 20.1.5.0

• Modifications

• • NAVAX Extension Base extension update.
    For more information, see [Docs] NAVAX Extension Base - Release Notes

Version 20.1.4.0

• Modifications

• • The phrase "by NAVAX" has been removed from the product name.
  • NAVAX Extension Base extension update.
    For more information, see [Docs] NAVAX Extension Base - Release Notes

Version 19.1.3.0

• Modifications

• • NAVAX Extension Base extension update.
    For more information, see [Docs] NAVAX Extension Base - Release Notes

• Corrections

• • If a Formula ID with a length of more than 10 characters was used in an evaluation, the execution of the evaluation aborted with an error message.

Version 19.1.2.0

• Improvements

• • NCCA Cost Accounting is now also integrated in the Finance Profile (Role).

• Modifications

• • Added action NAVAX License Overview in the NCCA Cost Accounting Setup page. Other licensing actions and fields have been removed from the setup. For more information, see Setup, Cost Accounting Setup.
  • NAVAX Extension Base extension update.
    For more information, see [Docs] NAVAX Extension Base - Release Notes

Version 18.1.1.0

• Modifications

• • NAVAX Extension Base extension update.
    For more information, see [Docs] NAVAX Extension Base - Release Notes

Version 18.0.0.0

• Improvements

• • In the Allocation Journal, the action Show Allocation Base has been added. The action can be used to display the cost entries that, based on the current settings, will be used to calculate the base. For more information, see Journals, Allocations, Allocation Journals.
  • In the Allocation Distribution of the Allocation Journal, a * or *+ can now be specified in the Debit Cost Dimension Code fields. If a * (Asterisk) is specified, allocation distributions will be automatically generated for all cost dimension values during posting. If a *+ is specified, an additional blank value is added. The Asterisks Preview Posting action displays a preview of all allocation distributions that will be automatically generated for the asterisks of the allocation distribution line during posting. If required, the asterisks of the allocation distribution line can be unfolded using the Unfold Asterisks action. For more information, see Journals, Allocations, Allocation Journals.
  • The Ratio is 0 field in the Allocation Calculation Details page was previously also set when the distribution ratio was automatically set to 1. The field is now set only if the distribution ratio is 0 after calculating the allocation. For more information, see Journals, Allocations, Calculation Details.
  • Added Date Modified and Modified By fields on the Evaluation Card. The fields show when and by whom the evaluation was last changed. In addition, the Change Protection field has been added. This field can be used to protect an evaluation from changes. For more information, see Reports and Analysis, Edit Evaluations, Edit Evaluation.
  • The Parting Line field in the Evaluation Column Layout has been renamed to Parting Line Left. In addition, a new field Parting Line Right has been added. For more information, see Reports and Analysis, Edit Evaluations, Column Definition.
  • The NCCA Export Evaluation to Excel action can now also be scheduled. When the Excel workbook is ready, a message appears in the Report Inbox from where the Excel workbook can be opened.
  • When the NCCA Archive Evaluation action is scheduled, a message now appears in the Report Inbox when archiving has been performed. The archived evaluation can then be opened directly via the Report Inbox page or via the NCCA Evaluation Archive.

• Corrections

• • The Reference Filter of the Allocation Distribution in the Allocation Journal was not set to Empty ('') if an equals sign was specified in the Reference Filter and the corresponding dimension value of the Debit was empty.
  • When renaming an evaluation, the entries in the evaluation archive (Evaluation Code field) were not renamed as well.
  • When renaming a dimension, the related cost dimension was not renamed as well.

Version 17.1.0.0

• Modifications

• • NAVAX Extension Base extension update.
    For more information, see [Docs] NAVAX Extension Base - Release Notes

Version 17.0.0.0

• Initial Version