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Journal Templates & Journal Batches

2023/05/19 • 5 min. to read

In this topic

• Journal Templates
• Journal Templates, Fields
• Journal Templates, Actions
• Journal Batches
• Journal Batches, Fields
• Journal Batches, Actions
• See also

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Journal Templates

If a journal is opened in NCCA Cost Accounting and there is no Journal Template for it yet, all missing templates will be created automatically with default values.

Journal Templates, Fields

Name	Specifies the name of the journal template.
Description	Specifies a brief description of the journal template.
Type	Specifies for which journal type the template should be used.
Recurring	Specifies whether the journals of the template are recurring.
No. Series	Specifies the number series from which entry or record numbers are assigned to new entries or records.
Posting No. Series	Specifies the number series that will be used to assign document numbers to entries that are posted from this journals using this template.
Source Code	Specifies the source code that specifies where the entry was created.
Reason Code	Specifies the reason code, a supplementary source code that enables you to trace the entries.
Increment Batch Name	Specifies if batch names using this template are automatically incremented. Example: The posting following BATCH001 is automatically named BATCH002.
Page ID	Specifies the number of the journal page that should be used for the template.
Page Caption	Specifies the name of the selected Page.
Test Report ID	Specifies the report that is printed when you click on the Test Report action in the journal.
Test Report Caption	Specifies the name of the selected Test Report.
Posting Report ID	Specifies the report that is printed when you click on the Post and Print action in the journal.
Posting Report Caption	Specifies the name of the selected Posting Report.
Force Posting Report	Specifies whether the Posting Report is printed automatically when you post the journal.

Journal Templates, Actions

• Batches

  View or set up the journals for the template.

Journal Batches

If a journal is opened in NCCA Cost Accounting and there is no Journal Batch for it yet, the STANDARD journal batch will be created automatically.

Journal Batches, Fields

Name	Specifies the name of the journal.
Description	Specifies a brief description of the journal.
Use Service Allocation Prices	Specifies whether the service allocation prices should be used or proposed. The field is displayed only for Cost and Service Allocation Journal Batches. For more information, see Journals, Service Allocations, Service Allocation Prices.
Suggest Balancing Amount	Specifies if the Amount field on journal lines for the same document number is automatically prefilled with the value that is required to balance the document. The field is displayed only for Cost Journal Batches.
Fixed Allocation Amount	Specifies whether a fixed amount should be used for the Allocation or not. The field is displayed only for Allocation Journal Batches.
Allocation Without Credit	Specifies whether the Allocation should be posted without Credit or not. The field is displayed only for Allocation Journal Batches.
Archive Allocation Calculation Details	Specifies whether the Allocation Calculation Details should be archived when the journal is posted. The field is displayed only for Allocation Journal Batches. The archived calculation details are stored to the cost register entry of the posting and can be displayed there and if no longer needed, also deleted. For more information, see Journals, Extended, Cost Registers. Important Archiving the Calculation Details generates considerably more data. Permanent activation is therefore not advisable.
Recurring	Specifies whether the journal template and thus also the journal is recurring.
No. Series	Specifies the number series from which entry or record numbers are assigned to new entries or records.
Posting No. Series	Specifies the number series that will be used to assign document numbers to entries that are posted from this journal.
Reason Code	Specifies the reason code, a supplementary source code that enables you to trace the entries.
Cost Type Appearance	Specifies how the cost type should be displayed in the journal. " " specifies that the cost type should be displayed as normal. Promoted Specifies that the cost type should be highlighted and thus displayed in bold. The field is displayed only in the Edit mode of the page. The caption of the field depends on how the cost type is set up in the Cost Dimension Setup.
Cost Dimension Appearances	Specifies how the cost dimensions should be displayed in the journal. " " specifies that the cost dimension should be displayed as normal. Promoted indicates that the cost dimension should be highlighted and thus displayed in bold. Extended View Specifies that the cost dimension should only be displayed if the extended column view is activated in the journal. Unavailable indicates that the cost dimension is not available and therefore should not be displayed. The fields are displayed only in the Edit mode of the page. The caption and number of fields displayed depend on how the cost dimensions are set up in the Cost Dimension Setup.

Journal Batches, Actions

• Edit Journal

  Open a journal based on the journal batch.

• Test Report

  View a test report so that you can find and correct any errors before you perform the actual posting of the journal.

• Post

  Finalize the journal by posting the amounts and quantities to the cost dimensions.

• Post and Print

  Finalize and prepare to print the journal. The values and quantities are posted to the cost dimensions. A report request window opens where you can specify what to include on the print-out.

• Marked On/Off

  View all journal batches or only marked journal batches. A journal batch is marked if an attempt to post the general journal fails.

See also

• Setup, Cost Accounting Setup
• Setup, Cost Dimension Setup
• Journals, Service Allocations, Service Allocation Prices
• Journals, Extended, Cost Registers