Using Standard Text Codes, you can manage Extended Texts for documents in Dynamics 365 Business Central. These codes allow you to store frequently used texts centrally and insert them on documents as needed.
Standard Text Codes are particularly useful for ensuring consistent information across various documents, such as legal notices, payment terms, or general information.
For more information, see Setup, Extended Texts.
Fields
The following fields are added by NAVAX Document Text
Field
Description
Beginning Text
Specifies whether the text is an automatic beginning text.
Ending Text
Specifies whether the text is an automatic ending text.
Ext. Text Exists
Specifies whether an Extended Text exists and is set up.
Actions
Import
The import function allows you to import the Standard Text Codes and their Extended Texts as well as all settings. This can be helpful if you have already created texts in your sandbox or in another database and want to transfer them to the production database.
For more information, see Advanced Features, Export/Import.
Export
The export function allows you to export the Standard Text Codes and their Extended Texts as well as all settings. This can be helpful if you want to transfer already created texts from your database to your sandbox or another database.
For more information, see Advanced Features, Export/Import.
Text Blocks
Opens the list of extended texts for the selected Standard Text Code. Here you can manage individual text variants with their conditions (language, period, document type).
For more information, see Field Descriptions, Extended Texts.
Practical Notes
Beginning Text and Ending Text
The fields Beginning Text and Ending Text control whether a Standard Text Code is automatically inserted as a beginning or ending text on documents:
Beginning Text = Yes: The text appears automatically at the beginning of the document (before the document lines)
Ending Text = Yes: The text appears automatically at the end of the document (after the document lines)
Both options can be enabled at the same time if the text should appear in both positions
Important
Only extended texts with Beginning Text or Ending Text enabled are inserted automatically. Other extended texts must be assigned manually.
Ext. Text Exists
The field Ext. Text Exists is informational and indicates whether at least one extended text has been created for the Standard Text Code. This helps you see which codes are already configured.
Naming Conventions
Use meaningful codes: e.g., "TERMS-SALES" instead of "TEXT01"
Use prefixes for different areas: e.g., "SL-" for Sales, "PU-" for Purchase
The description should clearly communicate the content of the text
Codes are case-sensitive – ensure consistent spelling
Frequently Asked Questions
How do I create a new Standard Text Code?
In the Standard Text Codes list, click New, assign a unique code and a description. Enable Beginning Text or Ending Text depending on the desired position. Then open the Extended Texts action to manage the extended texts and create the actual texts.
Can I rename a Standard Text Code?
No, the code is the primary key and cannot be changed after creation. However, you can modify the description at any time. If needed, create a new code and delete the old one.
Setup, Extended Texts An Extended Text is an individually defined text that is either automatically or manually inserted into a document - depending on the selected type and defined conditions. You create Extended Texts on the Standard Text Codes page, which you can find via search in Business Central...
Advanced Features, Export/Import With the export and import function, you transfer configured Standard Text Codes between different Business Central installations. This enables efficient management of your extended texts and saves time during setup...
Field Descriptions, Extended Texts Extended texts are individually defined texts that can be automatically inserted into documents. You create extended texts on the Standard Text Codes page, which you can easily find via search...
Standard Text Code Fields
