With the formatting functions in NAVAX Document Text, you can design your extended texts professionally and in accordance with corporate identity guidelines. You can adjust font type, size, and color, as well as control paragraph alignment and indentation.
How to Use the Formatting Functions
Open the text editor:
From a document: Open the document and select a Document Text Line for editing.
From Standard Text Codes: Open the Standard Text Codes page via the search in Business Central. Select the desired code and open the associated texts via the Extended Texts action.
Use the formatting fields in the text line to adjust font type, size, and color.
Optional: Change the paragraph alignment (left-aligned, centered, right-aligned).
Optional: Set padding top/bottom and indentation.
Changes are automatically saved when you close the line or switch to another line.
The following formatting options are available for document text lines:
Format
Effect
Bold
Specifies whether this line should be printed or displayed in bold.
The default value is No.
Italic
Specifies whether this line should be printed or displayed in italic.
The default value is No.
Color
Specifies in which color this line should be printed or displayed.
NAVAX Document Text supports the following colors:
Black
Red
Blue
Green
The default value is Black.
Paragraph
Specifies whether this line should be printed with alignment.
The following alignments are available:
Left-Aligned
Centered
Right-Aligned
The default value is Left-Aligned.
Font Name
Specifies the font for the text line.
The following fonts are available:
Segoe UI
Arial
Consolas
Courier New
Lucida Console
Times New Roman
Segoe Script
Segoe UI Light
Segoe UI Semilight
Kunstler Script
The default value is Segoe UI.
Warning
The fonts depend on the fonts installed on the system. The available fonts are standard Windows fonts!
Font Size
Specifies the font size for the text line in pt.
Sizes from 5-24 points are available.
The default value is 9.
Padding Top/Bottom
Specifies how much space in points (pt) should be inserted before or after the line.
Use these values to create spacing between text lines for better readability.
The default value is 2.
Indentation
Specifies how many points (pt) the line should be indented from the left margin.
Use indentation for lists or to visually structure text blocks (e.g., 10 pt indentation for sub-items).
The default value is 0.
Formatting Defaults
In the Document Text Setup, you can define default values for formatting that are automatically applied to all newly created text lines. This ensures consistent design and saves time when creating texts.
For more information, see Setup, Document Text Setup.
Practical Examples
Highlight Headings
For headings in beginning texts:
Bold: Yes
Font Size: 12 pt
Padding Bottom: 4 pt (for visual separation)
Mark Important Notes
For warnings or important information:
Color: Red
Bold: Yes
Padding Top/Bottom: 3 pt (for better visibility)
Structure Lists
For lists and sub-items:
Indentation: 10 pt for first level, 20 pt for second level
Consistency: Use consistent formatting for the same text types (e.g., format all headings the same way).
Readability: Use spacing and indentation to visually structure texts and improve readability.
Use colors sparingly: Use colors only for important highlights, not for the entire text.
Fonts: Choose easily readable fonts. Arial, Segoe UI, or Times New Roman are particularly suitable for business documents.
Check preview: Test the formatting in the print preview, as the on-screen display may differ from the printout.
Missing fonts: If a font is not installed on the system, a default font is automatically used. Therefore, choose standard Windows fonts for maximum compatibility.
Frequently Asked Questions
Why does the formatting look different in the preview than in the text editor?
The text editor only shows a simplified representation. You can see the actual formatting in the print preview or in the printed document.
Can different formatting be used within a single text line?
No, the formatting always applies to the entire text line. If you need different formatting, split the text across multiple lines.
How can I set default formatting for all texts?
Open the Document Text Setup and define default values for font, size, color, and spacing. These are automatically applied to new text lines.
For more information, see Setup, Document Text Setup.
Common Problems
Problem: Formatting does not appear in print
Cause: The report layout used does not support HTML formatting or HTML is disabled in the setup.
Solution:
Setup, Document Text Setup Before you can use NAVAX Document Text, you must make the basic settings. On this page, you define the most important options...
Working with the App, Example Scenarios This page provides practical examples for various use cases of NAVAX Document Text. Each scenario shows step-by-step how to set up and use specific features...
Advanced Features, Text Editor and Placeholders NAVAX Document Text provides a text editor that allows you to easily create and edit extended texts for documents. The editor supports placeholders to insert dynamic content from the respective tables. You can copy pre-formatted texts from other programs and paste them into the text editor...
Advanced Features, Report Layout Selection The Report Layout Selection window defines which layout should be used when printing a document. For document texts to be printed on A4 documents, the corresponding NAVAX Document Text report layouts must be set up...
Formatting
