NAVAX Document Text extends the Business Central standard functionality for item attributes by automatically transferring them as document text lines to your documents. This allows important product properties such as material, color, size, or technical specifications to appear directly on quotes, orders, and invoices.
What are Item Attributes?
Item attributes are additional properties in Business Central that you can assign to items to describe them in more detail. Typical examples:
Material: Wood, Metal, Plastic
Color: Red, Blue, Green
Size: S, M, L, XL
Technical data: Power, Voltage, Capacity
Certifications: CE, ISO, TUV
How Does the Integration Work?
NAVAX Document Text reads the item attributes from Business Central and automatically creates document text lines when an item with attributes is added to a document. The attribute values appear as line texts under the respective item position.
Example:
An item "Designer Chair" has the following attributes:
Material: Solid oak
Color: Natural oiled
Seat height: 46 cm
On the document, the following appears under the item line:
Material: Solid oak
Color: Natural oiled
Seat height: 46 cm
Setting Up Item Attributes for Printing
For item attributes to appear on documents, you must make two settings:
Step 1: Activate Document Text Setup
Open the Document Text Setup page via the search in Business Central.
Enable the Print Item Attributes field.
Save the setting.
Step 2: Enable Item Attributes for Printing
Open the Item Attributes page via the search in Business Central.
Select the desired item attribute from the list (e.g., "Material" or "Color").
Enable editing and place a checkmark in the Print column.
Repeat this for all attributes that should appear on documents.
Important
Both settings must be enabled: Print Item Attributes in the Document Text Setup AND Print for the respective item attributes. Only then will item attributes be transferred as document text lines.
Multilingual Item Attributes
For international customers, you can store both item attributes and their values in different languages. The system automatically selects the appropriate translation based on the language code of the document.
Translations for Item Attributes (Names)
Open the Item Attributes page and select the desired attribute (e.g., "Material").
Click the Translations action.
Add translations for the required languages (e.g., DEU: Material, ENU: Material, FRA: Matériau).
Also enable the Print field here for each language variant.
Translations for Item Attribute Values
Open the Item Attribute Values page and select the desired attribute value (e.g., "Solid oak").
Click the Translations action.
Add translations for the required languages (e.g., DEU: Eiche massiv, ENU: Solid oak, FRA: Chêne massif).
Using on Documents
After you have configured the item attributes with the Print option and activated the Document Text Setup, they are transferred to documents:
Create a new document (e.g., sales order).
Add an item that has item attributes.
NAVAX Document Text checks which item attributes have the Print field enabled.
The system automatically creates document text lines only for these attributes.
The texts appear as line texts under the item position.
You can manually edit or delete the automatically created text lines if needed.
Important
Item attributes are only transferred as document text lines if both settings are enabled: Print Item Attributes in the Document Text Setup and Print for the respective item attribute. Without both settings, no automatic transfer occurs.
Formatting and Customization
You can format the automatically created document text lines as usual:
Change font, size, or color
Adjust spacing and indentation
Manually edit the text
Delete individual attribute lines if they are not needed
Selective activation: Enable only relevant attributes for printing. Too much information can make the document confusing.
Consistent naming: Use uniform names for attributes (e.g., always "Color" instead of sometimes "Shade").
Order: Item attributes are displayed in the order in which they are created in Business Central.
Default values: Set default values for frequently used attributes to simplify data maintenance.
Multilingual: Maintain translations for all languages in which you create documents.
Maintenance: Regularly check whether all item attributes are current and complete.
Frequently Asked Questions
What happens if an item has no attributes?
No additional document text lines are created. The document remains as usual.
Can item attributes be combined with other text types?
Yes, item attributes are inserted as line texts and can be combined with other text types. Line texts from the item are displayed together with the item attributes under the item line, while beginning and ending texts appear in the document header.
For more information, see Setup, Line Texts.
Common Problems
Problem: Item attributes do not appear on the document
Cause: The Print field is not enabled, the Document Text Setup is not configured, or the item has no attributes.
Solution:
Open the Document Text Setup and check whether Print Item Attributes is enabled
Open the Item Attributes page and check whether the Print field is enabled
Check on the Item Card whether attributes are assigned to the item
Verify that the attributes have values (empty attributes are not displayed)
Problem: Item attributes appear in the wrong language
Cause: Translations are missing or the language code is not correct.
Solution:
Open Item Attributes > Translations and check whether translations exist for the desired language
Also check the Item Attribute Values > Translations
Ensure that the Print field is also enabled in the translations
Check the customer's language code - this determines the language used
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Item Attributes
