NAVAX Document Text allows you to link Extended Texts directly to master data such as items, resources, G/L accounts, or service items. These texts appear automatically as line texts below the respective line when you use the corresponding item, resource, G/L account, or service item in a document.
Where to Find These Fields
You can find the fields for Extended Texts on the following master data cards:
Item Card - for item-specific texts
Resource Card - for resource-specific texts
G/L Account Card - for G/L account-specific texts
Service Item Card - for service item-specific texts
The fields are typically located in the Extended Text Exists field or via the action Item > Extended Texts.
For more information, see Setup, Line Texts.
How It Works
When you add an item, resource, G/L account, or service item to a document line, NAVAX Document Text checks whether:
Extended Texts are stored for this master data record
The Automatic Ext. Texts option is activated
The Extended Texts meet the appropriate conditions (language, document type, period)
If all conditions are met, the Extended Texts are automatically inserted as line texts under the document line.
For more information, see Working with the App, Using Line Texts.
Fields
Field
Description
Extended Text Exists
Indicates whether Extended Texts have already been set up for this master data record (item, resource, G/L account, service item).
Yes: One or more Extended Texts are stored.
No: No Extended Texts exist.
This field is not editable and serves informational purposes only. However, you can use the AssistEdit button (…) in the field to go directly to the overview and editing of the Extended Texts.
Automatic Ext. Texts
Controls whether the stored Extended Texts should be automatically inserted into documents.
Activated: Extended Texts are automatically inserted as line texts when adding the item/resource/G/L account/service item.
Not activated: Extended Texts must be manually inserted via the Extended Texts action.
Note
This option applies to all document types (Sales, Purchase, Service, Job), unless configured otherwise in the Extended Texts.
Actions
Extended Texts
Opens the list of Extended Texts for the current master data record. Here you can:
Create new Extended Texts
Edit existing Extended Texts
Delete Extended Texts
Define conditions for Extended Texts (language, document type, period)
Adjust the sorting sequence of the texts
Related information
Setup, Line Texts Line texts are Extended Texts that are directly linked to master data such as items, resources, G/L accounts, or service items. The text appears automatically as line text below the respective line when you use the corresponding master data record in a document...
Line Positions on Master Data Cards
