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 Extended Texts


2026/02/17 • 7 min. to read
Extended texts are individually defined texts that can be automatically inserted into documents. You create extended texts on the Standard Text Codes page, which you can easily find via search. Extended texts can be configured for different document types and conditions. For example, you can create beginning texts for sales quotes or ending texts for invoices. For more information, see Setup, Extended Texts. The texts can be flexibly designed: Use formatting such as bold, italic, colors, or individual fonts and font siztable>

General, Fields

Table Name Shows the referenced table name for which the extended text was created. No. Shows the text code that you previously assigned to the Standard Text. Text No. Shows the text number automatically assigned by the system. Language Code Specifies the language used when the specified text is translated on documents for foreign business partners, for example, a description of the item on an order confirmation. All Languages Specifies that the text should be used for all language codes. If a language code has been selected in the "Language Code" field, it will be overridden by this function. Description Specifies a short description of the extended text. Sorting Sequence No. Specifies the sorting sequence for the extended text. Starting Date Specifies the starting date for the extended text. This defines the period during which the extended text is active. Ending Date Specifies the ending date for the extended text. This defines the period after which the extended text is no longer active.
For information on how to set the sorting and conditions for displaying texts on documents, see Sorting and Conditions.

Sales, Fields
Sales Quote Specifies whether the text should be available on sales quotes.
Sales Blanket Order Specifies whether the text should be available on blanket sales orders.
Sales Order Specifies whether the text should be available on sales orders.
Sales Invoice Specifies whether the text should be available on sales invoices.
Sales Pro Forma Invoice Specifies whether the text should be available on pro forma invoices.
Sales Draft Invoice Specifies whether the text should be available on sales invoice drafts.
Sales Return Order Specifies whether the text should be available on sales return orders.
Sales Credit Memo Specifies whether the text should be available on sales credit memos.
Sales Shipment Specifies whether the text should be available on sales shipments.
Sales Return Receipt Specifies whether the text should be available on sales return receipts.
Reminder Specifies whether the text should be available on reminders.
Finance Charge Memo Specifies whether the text should be available on finance charge memos.
Prepmt. Sales Invoice Specifies whether the text should be available on prepayment sales invoices.
Prepmt. Sales Credit Memo Specifies whether the text should be available on prepayment sales credit memos.

Purchase, Fields
Purchase Quote Specifies whether the text should be available on purchase quotes.
Blanket Purchase Order Specifies whether the text should be available on blanket purchase orders.
Purchase Order Specifies whether the text should be available on purchase orders.
Purchase Invoice Specifies whether the text should be available on purchase invoices.
Purchase Return Order Specifies whether the text should be available on purchase return orders.
Purchase Credit Memo Specifies whether the text should be available on purchase credit memos.
Purchase Receipt Specifies whether the text should be available on purchase receipts.
Return Shipment Specifies whether the text should be available on return shipments.
Prepmt. Purchase Invoice Specifies whether the text should be available on prepayment purchase invoices.
Prepmt. Purchase Credit Memo Specifies whether the text should be available on prepayment purchase credit memos.
Delivery Confirmation Specifies whether the text should be available on delivery confirmations.

Service, Fields
Service Quote Specifies whether the text should be available on service quotes.
Service Order Specifies whether the text should be available on service orders.
Service Invoice Specifies whether the text should be available on service invoices.
Service Credit Memo Specifies whether the text should be available on service credit memos.
Service Contract Specifies whether the text should be available on service contracts.
Service Contract Quote Specifies whether the text should be available on service contract quotes.
Service Shipment Specifies whether the text should be available on service shipments.

Project, Fields
Project Specifies whether the text should be available on projects.

Actions

Lines, Fields

The Extended Text Lines table has been extended with the following fields by NAVAX Document Text.
Text Specifies the text. The text can contain up to 2048 characters. Line breaks in the text are also possible. Click on the field to edit the text.

Note

An editor is provided for entering text lines, which can accept a maximum of 2048 characters. You can use the editor to insert pre-formatted texts by copying them from an external program into the text editor. For more information, see Advanced Features, Text Editor and Placeholders.
Bold Specifies whether this line should be printed or displayed in bold.
Italic Specifies whether this line should be printed or displayed in italic.
Color Specifies in which color this line should be printed or displayed.
Paragraph Specifies how this line should be aligned when printed.
Font Name Specifies the font for the text line.
Font Size (pt) Specifies the font size in pt for the text line.
Padding Top (pt) Specifies the padding top in pt for the text line.
Padding Bottom (pt) Specifies the padding bottom in pt for the text line.
Indentation (pt) Specifies the indentation in pt for the text line.
For more information about formatting texts, see Formatting.

Practical tips for key fields

Language Code and All Languages

Sorting Sequence

Periods with Start and End Date

Enable document types

Tip

More frequently asked questions and detailed troubleshooting for extended texts can be found under For more information, see Working with the App, FAQ and Troubleshooting..

See also


Related information



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