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 Contract Card


2025/02/25 • 9 min. to read
Here you can specify information for contracts.

General, Fields
No.Specifies the number of the involved entry or record, according to the specified number series.
DescriptionSpecifies the Description of the contract.
Description 2Specifies the Description 2 of the contract.
Group TypeSpecifies the Group Type of the contract.
TypeSpecifies the Type of the contract.
StatusSpecifies the Status of the contract.
Status DescriptionSpecifies the Status Description of the contract.
BlockedSpecifies if a contract is blocked.
InactiveSpecifies if a contract is inactive.
Starting DateSpecifies the Starting Date of the entire contract. The value entered here is transferred to the contract lines, but can be changed per contract line.
Ending DateSpecifies the Ending Date of the entire contract. The value entered here is transferred to the contract lines, but can be changed per contract line.
Duration (Month)Specifies the Duration (Month) of the contract.
Billing TypeSpecifies the invoicing frequency (monthly, quarterly, yearly, etc.)
Billing PeriodSpecifies the interval from the billing type.
Day of Period StartSpecifies on which day the period starts. Values between 01 & 28 are valid.
Original Ending DateSpecifies the value of the Original Ending Date field.
Warranty PeriodSpecifies the value of the Warranty Period field.
Job No.Specifies the value of the Job No. field.
Assigned User IDSpecifies the value of the Assigned User ID field.
External Document No.Specifies the value of the External Document No. field.
Document DateSpecifies the Document Date of the contract.
Order DateSpecifies the Order Date of the contract.

Source, Fields
TypeSpecifies the value of the Type field.
No.Specifies the value of the No. field.
NameSpecifies the value of the Name field.
Name 2Specifies the value of the Name 2 field.
AddressSpecifies the value of the Address field.
Address 2Specifies the value of the Address 2 field.
Post CodeSpecifies the value of the Post Code field.
CitySpecifies the value of the City field.
Country/Region CodeSpecifies the value of the Country/Region Code field.
CountySpecifies the value of the County field.
Contact No.Specifies the value of the Contact No. field.
ContactSpecifies the value of the Contact field.
Salesperson/Purchaser CodeSpecifies the value of the Salesperson/Purchaser Code field.

Indexing, Fields
IndexingSpecifies the default value for new contract lines if the contract line should be indexed.
Indexing TypeSpecifies the default indexing type for new contract lines.
Index CodeSpecifies the default index code for new contract lines.
From Index % AdjustmentSpecifies the default percentage value when the contract line should be updated for new contract lines.
Surcharge Index %Specified the default percentage value to apply when the contract line is indexed for new contract lines.
Starting Month OriginalSpecifies the default original starting month for the indexing for new contract lines.
Starting Year OriginalSpecifies the default original starting year for the indexing for new contract lines.
Indexing PeriodSpecifies the default indexing period for new contract lines.
Starting Month CalculatedSpecifies the default calculated starting month for the indexing for new contract lines.
Starting Year CalculatedSpecifies the default calculated starting year for the indexing for new contract lines.
Compare MonthSpecifies the default compare month for the indexing for new contract lines.
Compare YearSpecifies the default compare year for the indexing for new contract lines.

Cancellation, Fields
Cancellation AllowedSpecifies if cancellation is allowed.
Cancellation TypeSpecifies the Cancellation Type of the contract.
Cancellation PeriodSpecifies the Cancellation Period of the Cancellation Type.
Allowed CancellationSpecifies the Allowed Cancellation of the contract.

Billing, Fields
Bill-toSpecifies if the Contract is a Vendor or Customer Contract.
Source No.Specifies the number of the customer or vendor of the contract is linked to.
NameSpecifies the name of the customer or vendor that the contract is linked to.
Name 2Specifies the name 2 of the customer or vendor that the contract is linked to.
AddressSpecifies the addresse of the customer or vendor that the contract is linked to.
Address 2Specifies the addresse 2 of the customer or vendor that the contract is linked to.
Post CodeSpecifies the post code of the customer or vendor that the contract is linked to.
CitySpecifies the city of the customer or vendor that the contract is linked to.
Country/Region CodeSpecifies the country/region code of the customer or vendor that the contract is linked to.
CountySpecifies the county of the customer or vendor that the contract is linked to.
Contact No.Specifies the contact no. of the customer or vendor that the contract is linked to.
ContactSpecifies the contact of the customer or vendor that the contract is linked to.

Invoice Details, Fields
Currency CodeSpecifies the currency of amounts on the contract document.
Gen. Bus. Posting GroupSpecifies the vendor or customer trade type to link transactions made for this business partner with the appropriate general ledger account according to the general posting setup.
VAT Bus. Posting GroupSpecifies the vendor VAT specification to link transactions made for this vendor with the appropriate general ledger account according to the VAT posting setup.
Payment Terms CodeSpecifies a formula that calculates the payment due date, payment discount date, and payment discount amount.
Payment Method CodeSpecifies how to make payment, such as with bank transfer, cash, or check.
Shortcut Dimension 1 CodeSpecifies the code for Shortcut Dimension 1, which is a global dimension codes that you set up in the General Ledger Setup window.
Shortcut Dimension 2 CodeSpecifies the code for Shortcut Dimension 2, which is a global dimension codes that you set up in the General Ledger Setup window.
AmountSpecifies the value of the Amount field.
Amount per MonthSpecifies the Amount per Month of the Contract.
Amount (LCY) per MonthSpecifies the Amount (LCY) per Month of the Contract.
Combine InvoicesSpecifies if Invoices should be combined.
Posting DescriptionSpecifies any text that is entered to accompany the posting, for example for information to auditors.
Reason CodeSpecifies the reason code, a supplementary source code that enables you to trace the contract.
Your ReferenceSpecifies the customer/vendor reference. The content will be printed on documents.

Shipping, Fields
Ship-to/fromSpecifies if the default Address or a custom address is used.
Source No.Specifies the number of the customer or vendor that the contract is linked to.
NameSpecifies the name of the customer or vendor that the contract is linked to.
Name 2Specifies the name 2 of the customer or vendor that the contract is linked to.
AddressSpecifies the address of the customer or vendor that the contract is linked to.
Address 2Specifies the address 2 of the customer or vendor that the contract is linked to.
Post CodeSpecifies the post code of the customer or vendor that the contract is linked to.
CitySpecifies the city of the customer or vendor that the contract is linked to.
Country/Region CodeSpecifies the Country/Region Code of the customer or vendor that the contract is linked to.
CountySpecifies the county of the customer or vendor that the contract is linked to.
Contact No.Specifies the contract no. of the customer or vendor that the contract is linked to.
ContactSpecifies the contract of the customer or vendor that the contract is linked to.

Finish, Fields
Finished DateSpecifies the Finished Date for the contract.
Finished OnSpecifies when the contract finished.

Actions

  • Active Payment Plan

    Opens the Active Payment Plan.

  • Payment Plans

    Opens the Payment Plans of the current contract.

  • Assignments

    Opens the Assignments of the contract.

  • Dimensions

    View or edit dimensions, such as area, project, or department, that you can assign to the contracts to distribute costs and analyze transaction history.

  • Comments

    View or add comments for the record.

  • Attributes

    Shows attributes, such as color, size, or other characteristics that help to describe the item.

  • Posted Purchase Invoices

    Shows the posted purchase invoices.

  • Posted Purchase Credit Memos

    Shows the Posted Purchase Credit Memos.

  • Posted Sales Invoices

    Shows the Posted Sales Invoices.

  • Posted Sales Credit Memos

    Shows the Posted Sales Credit Memos.

  • Status Change Log

    Shows the Status Change Log.

  • Indexing Log

    Shows the Status Indexing Log.

  • Change Contract Status

    Changes the Contract Status.

  • Create Sales Invoices

    Create Sales Invoices based on the contract lines.

  • Create Purchase Invoices

    Create General Journal based on Payment Plan

  • Copy To New Contract

    Copys the current contrat to a new contract.

  • Copy From Contract

    Copys a existing contract.

  • Create Job

    Creates a new Job and assigns it to the contract.

  • Extend Contract

    Extends the Contract.

  • Indexing

    Executes the Indexing for the contract.

  • Cancel Contract

    Cancels the whole Contract.

  • Update Vendor/Customer Address Data in Contracts

    Updates the Vendor/Customer Address Data in the Contract.

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