NAVAX Recurring Contracts

Contracts for automated invoice creation and billing.
AppSource Name: NAVAX Recurring Contracts

Current Version:

• 28.3.2.6 as of Business Central 28

☰ Contents

General

• NAVAX Recurring Contracts
  NAVAX Recurring Contracts adds contracts to Microsoft Dynamics 365 Business Central for automated invoice creation and billing...

Working With The App

• Contract Creation

• • Customer Contract
  • Vendor Contract

• Billing

• • Customer Contract
    Click the Create Sales Invoice button at the Contract header or in the Contract overview...
  • Vendor Contract
    Unlike sales invoices from Contracts, purchase invoices are not collected from the Contract...
  • Automated Deferral
    Revenues relating to future periods can be accrued automatically...

• Dimensions

• • Dimension Setup
    By default, both shortcut dimensions are displayed in the Contract line. Additionally, all other dimensions can be activated in the NAVAX Recurring Contracts setup...
  • Dimensions in Contract
    For line-level actions that cause the Payment Plan to be regenerated, dimension value changes can be entered directly in the associated input mask...

• Payment Plan

• • Working With Payment Plan
    The Payment Plan defines when and how much will be invoiced...
  • Payment Plan and Start of Period
    The default Day of Period Start is defined in the NAVAX Recurring Contracts setup and is transferred from there to the Contract header and thus also to the Contract lines...

• One-Time Payment

• • Working With One-Time Payments
    To process one-off contract components, lines can be marked as one-time payments which result in the line being marked as completed as soon as the sales invoice has been posted...

• Indexing

• • Indexing Setup
    In the Contract setup in the Indexing tab, an index status must be entered, as well as the rounding precision...
  • Working With Indexing
    The index fields must be maintained in the Contract header or Contract line, and the index values must be maintained in the corresponding index code in the starting month and year and in the comparison month and year...
  • Working With Retrospective Indexing

• Cancellation

• • Working With Cancellation
    Cancellation of a Contract or a Contract line takes place at the customer's request and must happen within deadlines defined at the Contract header...

• Extension

• • Working With Manual Extension
    Contracts can be extended by a defined interval...
  • Working With Auto. Extension
    Contracts or contract lines that are not cancelled before expiry of the deadline can also be extended automatically. The renewal can be based on either the Latest Allowed Cancellation Date or the End Date...

• End Contract

• • Working With Auto. Ending
    Once a Contract line has been fully invoiced and is no longer to be extended, the status can be set to Ended via a Job queue entry, thus marking the Contract line as closed...

• Job Integration

• • Job Setup
    Activate Job integration to create Jobs for Contracts...
  • Working With Job
    Use the Create Project action to create a project for a Contract. The project number is then entered in the corresponding field at the Contract header as well as the Contract lines...
  • Working With Job And Contract
    You can connect a Customer Contract and a Vendor Contract using a Job, thereby comparing the actual values from the purchase invoices and sales invoices. To do this, first create the Customer Contract and create a Job...

• Prepayment

• • Prepayment Setup
    To manage Prepayment, you must enable Job Integration in the NAVAX Recurring Contracts Setup...
  • Working With Prepayment

• Consumption Based

• • Consumption Based Setup
    To be able to invoice at cost, you must activate Job Integration in the NAVAX Recurring Contracts Setup...
  • Working With Consumption Based

• Scheduled Change

• • Scheduled Change Setup
    To use Scheduled Changes, you must enable them in the NAVAX Recurring Contracts Setup...
  • Working With Qty. Increase
    An increase in quantity, for a period already invoiced, results in a sales invoice for one or more periods...
  • Working With Price Increase
    An increase in the price, for a period already invoiced, results in a sales invoice for one or more periods...
  • Working With Qty. Decrease
    A decrease in quantity, for a period already invoiced, results in a sales credit to one or more periods...
  • Working With Price Decrease
    A decrease in the price, for a period already invoiced, results in a sales credit memo to one or more periods...
  • Working With Qty. Change in Future Periods
    A change does not result in the creation of documents it only adjusts the payment schedule...
  • Working With Price Change in Future Periods
    A change does not result in the creation of documents it only adjusts the payment schedule...
  • Working With Date Change
    There is the possibility to change the start and end date of a Contract line afterwards. To do this, open Functions > Scheduled Date Changes on the Contract line. You can then enter a new start or end date...
  • Working With Proration
    Using the Schedule Change Contract action, new quantities can be entered simultaneously for multiple existing contract lines...
  • Working With Immediate Cancellation
    Under the function Action/Cancel Contract, there is a new field Immediate Cancellation. When this is checked, the contract can be canceled on the chosen cancellation date...

• Bundles

• • Working With Bundles
    To use Bundles, you must enable them in the NAVAX Recurring Contracts Setup. This will cause two new fields to appear in the Contract lines as well as sales invoice lines...

Setup

• NAVAX Recurring Contracts Setup
  Here you can specify the general settings and defaults for the NAVAX Recurring Contracts...

Appendix

• NAVAX License Management
  The NAVAX License Management page (in older versions NAVAX License Overview or NCEX License Overview) displays the current license status of the NAVAX extensions...
• Installation Notes
• Release Notes