A G/L Entry Application can be performed either by posting via a Journal or, for G/L Entries that have already been posted but are still open, directly via the G/L Entries page.
The NCGLA Application Method field in the G/L Account determines whether the open item management is active for this G/L Account and G/L Entries could be applied.
For more information, see Setup, G/L Accounts.
By default, the NCGLA G/L Application is integrated into the following journals:
General Journals
Cash Receipt Journals
Payment Journals
Sales Journals
Purchase Journals
Note
Via a individual programming, the G/L Application can also be made available in other journals. In this case, contact your Microsoft Dynamics 365 Business Central Partner directly.
For more information, see Appendix, Information for Developers.
To apply G/L Entries in a Journal
To be able to apply G/L Entries, a G/L Account with active open item management must be specified in the journal line.
The G/L Account can be specified as Account or as Bal. Account.
If a G/L Account with active open item management is specified as Account and as Bal. Account, the G/L Account that is specified as Account will be used.
For the Application the Amount (LCY) field is used.
It is possible to specify a currency code in the journal line.
The G/L Application in a journal line can be done either by a document number, or by a Application ID.
Note
NCGLA G/L Application provides separate fields (NCGLA Applies-to ID, NCGLA Applies-to Doc. Type and NCGLA Applies-to Doc. No.) for the application in the journals.
This makes the G/L Application independent of the Customer/Vendor Application and makes it possible to carry out a G/L Application and a Customer/Vendor Application in one journal line at the same time.
Apply with document number
On the journal line, enter the relevant information about the entry to be applied.
Using the NCGLA Applies-to Doc. No. field (hidden by default), you can open the NCGLA Apply G/L Entries page and select the G/L Entry you want to apply to.
Post the journal.
Apply with Application ID
On the journal line, enter the relevant information about the entry to be applied.
Choose the NCGLA Apply G/L Entries action.
This opens the NCGLA Apply G/L Entries page showing the open entries for the G/L Account.
Select the open entries that you want to be applied with the posting and then choose the Set Applies-to ID action.
Note
If an ID already exists for the journal line, it will be used. If no ID has been assigned yet, a new ID will be determined automatically.
The ID for the application is stored in the journal line in the NCGLA Applies-to ID field (hidden by default) and can also be assigned manually.
Note that the selection of the open entries will be reset if you change the ID in the journal line.
For each line in the NCGLA Amount to Apply field, enter the amount you want to apply to the individual entry.
If you do not enter an amount, the maximum amount is applied.
Choose the OK button.
Post the journal.
To apply already posted G/L Entries
The G/L Entry Application can be performed for already posted but still open G/L Entries in the G/L Entries page using the NCGLA Apply Entries action.
Select the G/L Entry you want to apply.
Choose the NCGLA Apply Entries action.
This opens the NCGLA Apply G/L Entries page showing the open entries for the G/L Account.
Select the open entries that you want the G/L Entry to be applied to, and then choose the Set Applies-to ID action.
Note
Compared to the Customer/Vendor Application, the G/L Application allows you to apply directly from the older posting date to the more recent posting date.
For each line in the NCGLA Amount to Apply field, enter the amount you want to apply to the individual entry.
If you do not enter an amount, the maximum amount is applied.
Choose the Post Application action.
The NCGLA Post Application page opens where you can specify the settings to be used for the application or to create the entries for the application.
Document No.
Defaults to the document number of the G/L Entry you want to apply.
Posting Date
Defaults to the posting date of the open entry that has the most recent posting date.
Choose the OK button to post the application.
If the posted application has resulted in closed G/L Entries, the NCGLA Open field is cleared for these entries.
