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2025/11/10 • 4 min. to read
Sales documents and service documents are created, posted and printed as before. The Document Sending Profile specified for the Bill-to Customer determines whether or not an ebInterface e-document is created during posting. For more information, see [Microsoft Learn] Business Central - Use e-documents in the sales process

Fields

The following fields are available in the Order, Invoice and Credit Memo in Sales and Service.
ebI Document FormatDisplays the document format specified for the Bill-to Customer. For more information, see Working with the App, Customers.
ebI Order Reference PrefixSpecifies a reference that, together with any suffix that may be present, is to be used as the order reference.

Tip

A default value for the field can be specified for the Customer. The field Suggest Order Reference from on the ebInterface Document Formats page specifies from which customer the field should be suggested. For more information, see Working with the App, Customers und Setup, ebInterface Document Formats.
ebI Order Reference SuffixSpecifies a reference that, together with any prefix that may be present, is to be used as the order reference.

Tip

A default value for the field can be specified for the Customer. The field Suggest Order Reference from on the ebInterface Document Formats page specifies from which customer the field should be suggested. For more information, see Working with the App, Customers und Setup, ebInterface Document Formats.
ebI Order No.Specifies an order number to be used as the order reference.
ebI Order ReferenceDisplays the order reference for ebInterface. The reference is either an order number or a combination of prefix and suffix. The order reference is the reference assigned by the invoice recipient (or possibly by the purchaser) from the associated order. The reference is used to route the invoice to the invoice recipient.

Lines, Fields
ebI Order Position No.Specifies the reference assigned by the invoice recipient (or possibly by the purchaser) from the associated order position. If the receiver is the federal government and the order reference is an order number (10 digits numeric) an appropriate order position number must be specified for each line.
Unit of Measure CodeSofern das XML-Schema nicht anders eingerichtet ist, wird die an ebInterface übertragene Einheit wie folgt ermittelt:
  • If no Unit of Measure Code is specified, the value N/A is transferred.
  • If a value is stored in the International Standard Code field for the Unit of Measure, this value is transferred.
  • Otherwise, the Unit of Measure Code is transferred.

Determining the Order Reference in the documents

The ebI Order Reference field in the documents is determined as follows:
  • If an ebI Order No. is specified in the document: 
    Order Reference = ebI Order No.
  • If no ebI Order No. is specified in the document, the type of Invoice Recipient in the ebI Document Format of the Bill-to Customer determines how the order reference is determined.
    • Federal Government: 
      Order Reference = ebI Order Reference Prefix (from the customer) + : + ebI Order Reference Suffix (from the document)

      Note

      The colon is automatically added if prefix and suffix are specified.
    • Other Invoice Recipients: 
      Order Reference = ebI Order Reference Prefix (from the customer) + ebI Order Reference Suffix (from the document)
For more information, see:

Posting Preview

If the XML Posting Preview field is set in the ebInterface document format of the customer, an entry for previewing the XML file is added to the posting preview. Click on the No. of entries field or on the Show Related Entries action to display the preview.

Note

  • This preview is used to check the data. This is why (unlike when opening an XML file in a browser) all data, including any line breaks, is displayed here.
  • The content of <InvoiceNumber> displays a random value in the preview, as the number is only assigned when the actual posting is made.

Related information



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