Sales VAT statement and payment within the EU. Current Version: 21.1.3.0as of Business Central 21. For older BC versions, downgrades are available.
Manual
Creation date: 2024/04/20 The current version of this manual can be found at:
☰ Contents
General
NCOSS One-Stop-Shop Since July 2021 mail order and service sales within the EU with individuals and entrepreneurs without a UID number are taxable from the first euro in the destination country. These sales can be reported to the Austrian tax office in the EU One-Stop-Shop procedure...
Setup
NCOSS One-Stop-Shop Setup The following section explains the setup steps necessary to use the NCOSS One-Stop-Shop extension...
Tasks
Working with NCOSS One-Stop-Shop This page describes how to create the EU-OSS VAT Statement...
Appendix
NAVAX License Overview The NAVAX License Management page (in older versions NAVAX License Overview or NCEX License Overview) displays the current license status of the NAVAX extensions...
Installation Notes
Release Notes
Docs / NCOSS One-Stop-Shop / General General
Since July 2021 mail order and service sales within the EU with individuals and entrepreneurs without a UID number are taxable from the first euro in the destination country. These sales can be reported to the Austrian tax office in the EU One-Stop-Shop procedure.
You want to implement the VAT declaration as time-efficient as possible?
With the help of our NCOSS One-Stop-Shop extension you can submit your sales recorded in Microsoft Dynamics 365 Business Central via XML declaration to the Austrian Finanz Online.
Navigation
NCOSS One-Stop-Shop is integrated with the existing financial accounting system in the VAT Statements.
Fields, actions, pages and reports originating from the NCOSS One-Stop-Shop extension are identified by the abbreviation NCOSS. This additional labeling makes them clearly distinguishable from other extensions (which may use similar names and designations).
NCOSS stands for NAVAX Consulting One Stop Shop.
The search terms "nvxoss", "ncoss" and "navax" are recognized by "Tell me what you want to do".
This allows very fast access to the individual areas of the NCOSS One-Stop-Shop.
Permission Sets
The following permission sets are available for NCOSS One-Stop-Shop:
Name
Description
NVXOSS
NCOSS One-Stop-Shop
You need these permissions to set up and use NCOSS One-Stop-Shop.
The following section explains the setup steps necessary to use the NCOSS One-Stop-Shop extension.
Gen. Business Posting Groups
In order for the sales to be properly recorded in Business Central with the appropriate tax rates, you will need a Gen. Business Posting Group and a VAT Posting Group for each EU country in which you make these sales.
VAT Business Posting Groups
Requirement for the upload of the EU-OSS sales is the creation of a VAT Business Posting Group per EU country in which you make the sales.
In addition, a VAT Business Posting Group must be created for each subsidiary, which is managed under its own VAT Registration No.
For more information, see Which sales can Austrian businesses and other EU businesses declare via the EU-OSS?
Business Central automatically adds the VAT Business Posting Group when you assign the Business Posting Group to a Customer or G/L Account.
Fields, VAT Business Posting Groups
For NCOSS One-Stop-Shop, the following fields have been added to the page VAT Business Posting Groups.
NCOSS VAT Reg. No. Subsidiary
This field only needs to be filled if there are sales made from a different VAT registration number than the VAT registration number of the company. For these a separate VAT Business Posting Group must be created for this subsidiary. The VAT registration number of the subsidiary has to be entered in the field. This allows to report sales of branches also with their own VAT registration number.
Note
If there are no such branches, leave the NCOSS VAT Reg. No. Subsidiary field empty.
NCOSS Country/Region Code
Specifies the ISO Country Code for which the EU One-Stop-Shop Statement is to be made.
Important
The 2 digits ISO EU country code must be entered here. If you select the country from the Countries/Regions table, the stored value from the EU Country/Region Code field is automatically inserted. These values must be specified to use NCOSS.
General Posting Setup
When a Business Posting Group has been created, you must create the required combinations of the new business posting group and product posting groups on the Gen. Posting Setup page.
This configuration is only necessary for sales, so the purchase accounts can remain empty.
Note
If the purchase accounts are not set up for these combinations no false posting can happen in this respect.
VAT Posting Setup
This configuration concerns the VAT Posting Setup, here you also need to configure the VAT Business Posting Group with the required VAT Prod. Posting Groups to set up.
The VAT Rates of the individual EU countries can be retrieved from the following link:
Mehrwertsteuersätze in der EU - WKÖ
Important
In addition, a separate sales tax account must be set up and an input tax account must be entered.
Docs / NCOSS One-Stop-Shop / Tasks Working with NCOSS One-Stop-Shop
This page describes how to create the EU-OSS VAT Statement.
If you haven't completed all the setups so far, you can find the guide on the Setup, NCOSS One-Stop-Shop Setup page.
The EU-OSS VAT Statement
Open the VAT Statements.
To create the EU-OSS VAT Statement, set up the required combinations of VAT Business Posting Group and VAT Product Posting Group in the VAT Statement with the posting type Sales and the amount type Base.
Fields, MwSt.-Abrechnung
NCOSS relevant
Specifies whether to create an XML line for the EU OSS VAT Statement.
Actions
NCOSS EU-OSS VAT Statement
Generates an XML file based on the company's VAT Registration Number from the Company Information.
Important
To display the entries in the VAT Statement, they must be open and not closed. Execute the function Calculate and Post VAT Settlement only after you have declared this declaration to the tax office.
Options, EU-OSS VAT Statement
VAT Reg. No.
The field VAT Reg. No.. is automatically pre-filled from the Company Information table.
Statement period
In the field Statement period must be selected the quarter for which the statement should be created.
Statement Year
In the field Statement Year, the year for which the statement is to be created must be entered.
Corrections from previous periods
The field Corrections from previous periods can only be used if the report Calculate and Post VAT Settlement is started after the statement. If the job is not run this field must be set inactive. This field reports all the VAT entries that have not been closed from the periods that precede the reporting period.
In the field Statement Template Name the template of the EU One-Stop-Shop declaration is selected. In the field Statement Name enter the name for the EU One-Stop-Shop statement.
By confirming with OK the EU-OSS VAT Statement is stored in the Downloads folder and can be uploaded from there to Finanz Online.
The NAVAX License Management page (in older versions "NAVAX License Overview" or "NCEX License Overview") displays the current license status of the NAVAX extensions.
In order for a NAVAX extension to be displayed in this page, the corresponding setup of the extension must first be opened.
Note
Changes as of Version xx.1.16.0
The NAVAX License Management page now supports automatic adding of NAVAX extensions. NAVAX extensions that use this system no longer need to have the corresponding extension setup opened first to be displayed in this page.
Fields
Name
Specifies the name of the Extension.
License Status
Specifies the current license status of the Extension.
Serial No.
Specifies the serial number of the Extension.
Version
Specifies the currently installed version of the Extension.
Trial Version
A NAVAX extension can be tested or used free of charge for 30 days after installation. After that, the extension can only be used with a valid license.
Note
Changes as of Version xx.1.4.0
The licensing of a NAVAX extension is only necessary in the production environment. In the sandbox environment, NAVAX extensions can be tested unlimited.
Request License
The license can be requested or checked via the Current Status action (in older versions What's New?). This opens a window.
The following example shows the NAVAX extension Excel Report Builder.
Fill in the fields in the window and then click Send License Request.
Please note that the licensing process may take some time.
In the next few days you will receive an email with further information.
Note
For licensing, calling the online help and performing some actions, access to https://www.navax.app must be allowed.
Public IP from www.navax.app for setting firewall access: 94.136.22.236, Port: TCP/443
Checking the connection to https://www.navax.app using PS: Test-NetConnection navax.app -port 443 (PS must be performed with the M-Tier service user)
Activate/Update License
As soon as the licensing has been completed, you will receive an email and the license can be activated via the Update License action.
The license is company independent. So it does not matter in which company the action is called.
Note
The licence must be updated once a year via the Update License action.
The update is only possible or necessary within the last 30 days before the license expires, or afterwards. Within the last 30 days before the license expires, notes are displayed.
If the Automatic License Renewal is enabled, the Update License action is called automatically before the license expires. Note that the setting is only active after the license has been activated via the action.
This action can be used to open the Microsoft AppSource ratings page for the extension.
We would be very happy if you submit your rating and let us know about your experience with the Extension.
NCOSS One-Stop-Shop
This configuration is only necessary for sales, so the purchase accounts can remain empty.
The VAT Rates of the individual EU countries can be retrieved from the following link:
Mehrwertsteuersätze in der EU - WKÖ
To create the EU-OSS VAT Statement, set up the required combinations of VAT Business Posting Group and VAT Product Posting Group in the VAT Statement with the posting type Sales and the amount type Base.
Fill in the fields in the window and then click Send License Request.
Please note that the licensing process may take some time.
In the next few days you will receive an email with further information.
