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NCDV Contact Data Verifier by NAVAX



Manual


2020.10.20

Contents



General

Setup

Tasks

Archive

Appendix



General

NCDV Contact Data Verifier by NAVAX checks, corrects and enriches personal and company data using a service developed by /data.mill. The correct data and responsible handling of data will make your company stand out from the competition. Clean, accurate and complete data are an important basis for compliance with the DSGVO.

Note

No personal data from the requests are stored at /data.mill. All data transmitted to /data.mill are processed on the systems only for the duration of the request (usually less than one second) and then deleted. Also, no personal data is stored in any log information.

Note

The /data.mill service is a contract processor in terms of the Data Protection Basic Regulation (DSGVO). Even if personal data are only on the /data.mill systems for fractions of a second (e.g. mail addresses or telephone numbers), they are still legally processed. On request, we will be happy to send you an agreement for order processing according to Art. 28 DSGVO.

Navigation

Actions, pages and reports originating from the NCDV Contact Data Verifier extension are recognized by "Tell me what you want to do". Use the search term "contact data verifier" or the alternative search terms "ncdv" and/or "navax".


Setup,
Contact Data Verifier Setup

Before the NCDV Contact Data Verifier by NAVAX can be used, its basic functionality must be set up. In the NCDV Contact Data Verifier Setup window the general settings and defaults are defined.

Important

The trial version expires in 30 days. After that the functions of the NCDV Contact Data Verifier by NAVAX can only be used with a valid license. Please note that the licensing process may take some time. The license can be requested or checked via the action What's New?. This opens a browser window. Click on Send License Request to send an E-Mail with your request. In the next few days you will receive an E-Mail with further information. As soon as the licensing has been completed (or if a license already exists), the license can be updated via the Update License action. For more information, see Update License.

Setup, Actions

General, Fields

/data.mill License CodeSpecifies the License Code (credentials) for the /data.mill service. For more information, see Setup, Registration with /data.mill.
/data.mill GUIDSpecifies the GUID (credentials) for the /data.mill service. For more information, see Setup, Registration with /data.mill.
Minimal Address Relevance %Specifies how much percent of the entered address data must at least match with the address data found by /data.mill so that the address data is taken from /data.mill or supplemented by /data.mill. Every typo and every missing match between the address data entered and the address data found by /data.mill reduces the percentage of match. So the higher the value in the field, the more address data entered must match the address data found by /data.mill.
Timeout (Milliseconds)Specifies the length of time in milliseconds that the service is allowed to use, before aborting the sending attempt with an error.
Verifyer ActivatedSpecifies that the NCDV Contact Data Verifier is active. The NCDV Contact Data Verifier can only be activated when the fields /data.mill License Code and /data.mill GUID are specified.
/data.mill CreditsSpecifies the total Credits available for /data.mill.
Used CreditsSpecifies the already used Credits.
Remaining CreditsSpecifies the remaining Credits.

Verify, Fields

In this section you specify which tables and which fields should be checked.
Verify CustomersSpecifies whether the data of the Customers should be checked.
Verify Customer Bank AccountsSpecifies whether the data of the Customer Bank Accounts should be checked.
Verify VendorsSpecifies whether the data of the Vendors should be checked.
Verify Vendor Bank AccountsSpecifies whether the data of the Vendor Bank Accounts should be checked.
Verify ContactsSpecifies whether the data of the Contacts should be checked.
Verify EmployeesSpecifies whether the data of the Employees should be checked.
Verify Bank AccountsSpecifies whether the data of the Bank Accounts should be checked.
Verify Name DataSpecifies whether the fields Name, Name 2, First Name, Middle Name, Last Name, Surname and Company Name should be checked. Costs: 1 /data.mill Credit per request. Functionality: Changes any word in a given text so that the first letter is capitalized and all others are converted to lower case. Special proper names like "DiCaprio" are recognized and ignored.
Suggest Genderpecifies whether a value should be suggested in the Employees Gender field based on the data in the First Name field. The value for the gender is determined when a first name is entered. Costs: 1 /data.mill Credit per request. Functionality: Recognizes the gender of a particular first name.

Note

Works only with common first names in Germany, Austria and Switzerland.
Verify Address DataSpecifies whether the fields Address, Address 2, Post Code, City, County and Country/Region Code should be checked. Costs: 27 /data.mill Credits per request. Functionality: Searches the location based on the address information entered.
Suggest Data via VAT Reg. No.Specifies whether name data and address data should be proposed when entering an VAT Registration No. Costs: 30 /data.mill Credits per request. Functionality: Company information (company name and postal address) is resolved on the basis of the company's VAT ID number. Only companies within the European Union can be verified and dissolved. Some countries have access restrictions and may not provide complete company information.
Verify Phone DataSpecifies whether the fields Phone No., Mobile Phone No., Pager, Telex No. and Fax No. should be checked. Costs: 2 /data.mill Credits per request. Functionality: Checks a specific phone number and converts it to the canonical form. In addition, the type of the telephone number is determined (e.g. "landline", "mobile phone", ...).

Note

The number is not checked for existence.
Check if Mobile Phone No. existsSpecifies whether the field Mobile Phone No. should be tested for existence. Costs: 30 /data.mill Credits per request. Functionality: Real-time validation of mobile phone numbers without triggering a call or sending a text message
Verify E-Mail AddressesSpecifies whether to check E-Mail fields. Costs: 15 /data.mill Credits per request. Functionality: Checks the spelling of an e-mail address to detect typos and spelling errors. If the e-mail address has a valid syntax, its mail server is determined and checked for existence. The mail server itself is compared with a list of available providers to determine addresses with a short lifespan. In addition, the mail server is checked whether an email can be received for the specified mailbox.
Verify IBAN/SWIFT CodeSpecifies whether the IBAN and SWIFT Code fields should be checked. Costs: 2 /data.mill Credits per request. Functionality: Checks the spelling, the country code and the checksum of an IBAN or the spelling of a SWIFT Code.

Note

The function does not check whether the IBAN or SWIFT Code really exists, but only checks the validity of the format.

System, Fields

VersionSpecifies the currently installed version of the Extension.
Serial No.Specifies the serial number of the Extension.
License StatusDisplays the license status of the Extension.
Log RequestsSpecifies whether the requests sent to the service should be logged.
No. of EntriesSpecifies the number of NCDV Contact Data Verifier Entries.

System, Actions



Setup,
Registration with /data.mill

To use the NCDV Contact Data Verifier, you must register with /data.mill. Click on /data.mill Registration to register with /data.mill. The registration is free. After successful registration you will receive your access data from /data.mill by e-mail. With these data you can then create the license code and a GUID for the /data.mill service in the /data.mill programs. Further information will follow shortly.


Setup,
/data.mill Credits

The NCDV Contact Data Verifier is charged by usage. Each function has its corresponding price in credits. For example, checking a postal address costs 27 credits, while checking a mail address costs 15 credits. In order to use the functions, sufficient credits must be available. If the credit price of a function is higher than the available credits, the function cannot be executed. Credits are deducted from your credit balance after the function has been executed. The still available /data.mill credits are displayed in the Contact Data Verifier Setup.

Note

After purchasing additional credits, the display is not updated until the window is opened again.
Credits can be purchased through the /data.mill Shop. The smallest unit is 50,000 credits, which cost EUR 75.00 (+VAT). That means the above mentioned address check (27 credits) costs EUR 0.0405, the mail address check EUR 0.0225. Credits have no expiry date. You will automatically receive reminder e-mails from the system regarding the expiring credits. In the shop you can either pay on account or via PayPal with credit card or other payment methods offered by PayPal. When paying via PayPal, the purchased credits are immediately credited to the customer's account. When paying on account, the credits are only credited after receipt of your payment, which can take a few days.

Note

If you consume more than 1.000.000 /data.mill Credits per year, a subsequent charging of the credits is also possible.


Tasks,
Working with Contact Data Verifier

Further information will follow shortly.


Archive,
Contact Data Verifier Entries

If the Log Requests field is checked in the NCDV Contact Data Verifier Setup, the NCDV Contact Data Verifier Entries window displays the history of requests sent to the service.

Fields

Date and TimeSpecifies the date and time when the entry was created.
Table No.Specifies the number of the table for which the check was performed.
Table NameSpecifies the name of the table for which the check was performed.
Primary KeySpecifies the key of the record for which the check was performed.
Field No.Specifies the number of the field for which the check was performed.
Field NameSpecifies the name of the field for which the check was performed.
RequestSpecifies the request sent to the service.
URLSpecifies to which URL the request was sent to the service.
HTTP Status CodeSpecifies the HTTP status code returned when communicating with the service For more information, see https://doc.datamill.solutions/url/check.
Error MessageSpecifies technical details about the error.
User IDSpecifies the ID of the user who created the entry.
Entry No.Specifies the number assigned to the NCDV Contact Data Verifier entry.

Actions



Appendix,
Release Notes

Would you like to know what has changed in NCDV Contact Data Verifier by NAVAX? Below you'll find an overview about new features and changes that has been done in the updates.

NCDV 17.0.0.0

n/a

NCDV 16.0.0.0

n/a

NCDV 15.0.0.0

NCDV Contact Data Verifier has been completely revised.

NCDV 14.0.0.0

n/a

NCDV 13.0.0.0

n/a

NCDV 12.0.0.0

n/a

NCDV 11.0.0.0

n/a


Appendix,
Version History

The NCDV Contact Data Verifier Version History window shows when which version of the extension was installed.

Fields

DateSpecifies the date since the version was used.
VersionSpecifies the version.
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