A Payment Notification helps you see which open entries are included in the payment file. This gives recipients a clear overview, especially for collective transfers. Use Send for one selected line or Send all for the full list. You can open Payment Entries and Clearing Entries to review details. If the remittance information is longer than 140 characters, the system creates a Payment Notification automatically and writes a reference to it into the payment file.
Setting Up Payment Notification
In the NCP Exports Setup in the Payment File section, it can be defined that a payment notification is always created regardless of the length of the purpose.
For more information, see Setup, Exports, Exports Setup.
The contents and texts of the payment notification can be individually customized in the Language Setup by editing the corresponding fields.
For more information, see Setup, Exports, Language Setup.
Send Payment Notification E-Mail
To send a payment notification suggestion via e-mail, the following steps must be done:
Click on the action Notification E-Mail Suggestion - you will find the action in the Payment File - Summary, which opens after creating the Payment File. Alternatively, the page can also be opened via the Clearing Entries.
Select the checkbox Include Accounts without Pmt. Notification E-Mail if you also want to include customers and vendors without payment notification e-mail in the report.
Set the required filters.
Confirm your selection with OK.
In the window that opens, you can review and, if necessary, correct the data.
If all lines are correct, you can send the notifications using the Send All action. Alternatively, you can send only the selected notifications using the Send action.
Tip
If you have activated the option Edit before sending in the NCP Exports Setup in the area Pmt. Notification E-Mail, then you have the possibility to edit and format the Notification E-Mail in a text editor. This editor will appear as soon as you click on the Send action on the NCP Exports Pmt. Notification Email Suggestion page.
Print Payment Notification
To print the payment notification e-mail suggestion:
Click on the action Notification E-Mail Suggestion - you will find the action in the Payment File - Summary, which opens after creating the Payment File. Alternatively, the page can also be opened via the Clearing Entries.
Select the checkbox Include Accounts without Pmt. Notification E-Mail if you also want to include customers and vendors without payment notification e-mail in the report.
Set the required filters.
Click the Preview button to check the result of the filtering.
Click the Print button to print the report or save it to a file.
Fields
Field
Description
PN No.
Specifies the notification number of the clearing entry.
Account Type
Specifies the account type of the payment entry.
Account No.
Specifies the account number of the payment entry.
PN Language Code
Specifies the language code for the notification e-mail subject and notification e-mail text. About: Select the language code used for the Payment Notification E-Mail content. This controls subject and text before you use Send or Send all.
PN E-Mail
Specifies the e-mail address of the recipient. About: Check or enter the e-mail address that should receive the Payment Notification E-Mail before you use Send or Send all.
PN Printed
Specifies whether the payment notification has been printed for this payment entry.
PN E-Mail Sent
Specifies whether a payment notification e-mail has already been sent for this payment entry.
PN E-Mail Sent To
If a payment notification e-mail has already been sent for the payment entry, this field shows the recipient e-mail address.
PN E-Mail Date
If a payment notification e-mail has already been sent for the payment entry, this field shows the sent date.
PN E-Mail Time
If a payment notification e-mail has already been sent for the payment entry, this field shows the sending time.
Payment Entry No.
Specifies the entry number of the payment item for which the suggestion was created.
Clearing Entry No.
Displays the entry number of the clearing entry for which the suggestion was created.
Actions, Setup
Payment Entries
The payment entries for the bank account are displayed here.
Clearing Entries
The clearing entries for the bank account are displayed here.
Send
With this action, you send the payment notification e-mail for the selected record to the specified recipient. About: Use this action to send the Payment Notification E-Mail for the selected line.
Send all
With this action, you send payment notification e-mails for all records in this list. About: Use Send all to send the Payment Notification E-Mail for all lines in one step.
Set Up Email
This action opens the overview of configured e-mail accounts. About: Open Set Up Email to configure or review the e-mail accounts used for sending the Payment Notification E-Mail.
Print Notification
With this action, you can manually print the payment notification. About: Use Print Notification to create a printed version of the Payment Notification for the selected line.
Payment Notification E-Mail Suggestion
