Service Allocation Journals

2025/04/25 • 6 min. to read

In this topic

Fields
Recurring Journals, Placeholders
Recurring Journals, additional Fields
Actions
FactBoxes
Related information

Service Allocation Journals are optimized for recording and posting service allocations. You can credit any Cost Dimension using a Cost Type and thus debit any Cost Dimension using a Cost Type. Via the Import actions, postings that have been prepared externally in Excel, for example, can be imported directly into the journal.

Note

The Cost Type (and thus also the Unit of Measure Code) can be suggested via the Work Type.
The Service Allocation Prices (as is the Service Allocation) are based on Cost Dimension 1. Thus, the Cost Dimension 1 or the Credit Cost Dimension 1 is used for pricing in the journals. For more information, see Journals, Service Allocations, Service Allocation Prices.

Fields
Batch Name	Specifies the name of the journal batch.
Posting Date	Specifies the posting date for the entries.
Document No.	Specifies the number of the related document.
Credit Cost Dimension Codes	Specifies the cost dimension values for the Credit entry. The caption and number of fields displayed depend on how the cost dimensions are set up in the Cost Dimension Setup.
Debit Cost Dimension Codes	Specifies the cost dimension values for the Debit entry. The caption and number of fields displayed depend on how the cost dimensions are set up in the Cost Dimension Setup.
Work Type Code	Specifies the work type. You can set up a Credit and Debit Cost Type for each work type, which then will be suggested when entering the work type code in the journal. For more information, see Chart of Cost Types & Chart of Cost Dimensions, Work Types.
Credit Cost Type Code	Specifies the Cost Type for the Credit entry. The caption of the field depends on how the cost type is set up in the Cost Dimension Setup.
Debit Cost Type Code	Specifies the Cost Type for the Debit entry. The caption of the field depends on how the cost type is set up in the Cost Dimension Setup.
Description	Specifies a description for the entries.
Quantity	Specifies the quantity. Note Quantities can only be posted with a Unit of Measure Code.
Unit of Measure Code	Specifies the Unit of Measure Code of the Credit Cost Type. For more information, see Chart of Cost Types & Chart of Cost Dimensions, Unit of Measures.
Price	Specifies the price of one unit.
Amount	Specifies the total amount that the journal line consists of.
Reason Code	Specifies the reason code, a supplementary source code that enables you to trace the entries.
Correction	Specifies the entry as a corrective entry. You can use the field if you need to post a corrective entry to a cost type.
Line No.	Specifies the line number.

Recurring Journals, Placeholders
In the **Document No.** and **Description** fields, placeholders can be used for recurring journals, which are automatically determined each time the journal is posted. Example: If you want the entry description to be "Billing + number of current month", enter "Billing %3" in the field. The following placeholders are available:
Placeholder	Result
%1	Current Day as Number (e.g. 1)
%2	Current Week as Number (e.g. 52)
%3	Current Month as Number (e.g. 1)
%4	Current Month as Name (e.g. January)
%5	Current Accounting Period as Name (e.g. March)

Recurring Journals, additional Fields
The following fields are additionally available for recurring journals. The fields correspond to the fields in the general recurring journals. For more information, see ***[Microsoft Learn]*** Work with recurring journals
Recurring Method	Specifies a recurring method for the recurring journal.
Recurring Frequency	Specifies the recurring frequency for the posting date of the recurring journal.
Expiration Date	Specifies the last date the recurring journal will be posted.

Actions

Post
Finalize the journal by posting the amounts and quantities to the cost dimensions.
Preview Posting
Displays a preview of all entries that will be created when posting the journal. For more information, see Journals, Extended, Posting Preview.
Post and Print
Finalize and prepare to print the journal. The values and quantities are posted to the cost dimensions. A report request window opens where you can specify what to include on the print-out.
Test Report
View a test report so that you can find and correct any errors before you perform the actual posting of the journal.
Line View: All/Issues
Click on the action to show all lines or only lines that have issues.
Column View: Reduced/Extended
Click on the action to switch between the reduced and the extended column view. In the journals of NCCA Cost Accounting some fields and actions (depending on e.g. the setting in the journal name or the Cost Accounting Setup) are automatically displayed or hidden. In addition, this action gives you the option to choose a simpler display or to show only the most important fields. Fields such as Work Type, Quantity and Unit of Measure Code are hidden in the simpler display. The settings are saved for each user and journal.
Credit Cost Entries
View the history of transactions that have been posted for the Credit Cost Type.
Debit Cost Entries
View the history of transactions that have been posted for the Debit Cost Type.
Renumber Document Numbers
Resorts the numbers in the Document No. column. The action corresponds to the action from the General Journals. For more information, see [Microsoft Learn] To renumber document numbers in journals
Import from Excel
Import journal lines from an Excel file. For more information, see Journals, Service Allocations, Import Service Allocation Journal.
Create Excel Workbook for Import
Creates an Excel workbook that can be used as a template for importing journal lines.
Import from File
Import journal lines from a file.

FactBoxes

Journal Check
This area is displayed if the Enable Data Check field in the NCCA Cost Accounting Setup is activated. The result of the check resp. the current messages are shown in this FactBox. For more information, see Setup, Cost Accounting Setup.
Cost Dimensions
In this area, the Cost Dimensions of the line and their names are displayed.