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 NCT Tax (NAV)


Input Tax Refund and VAT Reg. No. Verification.
Current Version: 13.00 Dynamics NAV BC 13/12. For older NAV versions, downgrades are available.

Manual


Creation Date: 2024/02/21
The current version of this manual can be found at:

https://www.navax.app/help.php?AppID=NAV_NCT&L=en


☰ Contents



Input Tax Refund

  • Quick Guide

    • Main Menu
      Tax or NC Tax consists of two parts – Input Tax Refund and VAT Registration Number Verification. Both are provided within the Tax Menu...
    • Setup
      You must first set up the basic Information, before you can create Input Tax Refunds. The setup must be performed in the Input Tax Refund Setup window...
    • Setup Vendors
      To include a Vendor in the Input Tax Refund, it must first be set up...
    • Create Input Tax Refunds
      Input Tax Refunds are created via the Input Tax Refunds menu item...
    • Package Archive
      If the Input Tax Refund file has not been accepted, you will receive a notification from Finanz-Online...

VAT Reg. No. Verification

  • Quick Guide

    • Main Menu
      Tax or NC Tax consists of two parts – Input Tax Refund and VAT Registration Number Verification. Both are provided within the Tax Menu...
    • Setup
      Verification of the VAT Reg. No. for customers, vendors and contacts is possible via the VIES VAT number validation service directly in Microsoft Dynamics NAV...
    • Single Verification
      Single verification of the VAT Reg. No. for customers, vendors and contacts is possible on the cards...

Appendix

  • NAVAX Registration
    The current registration status of a NAVAX Dynamics NAV AddOn is displayed in the AddOn Setup page in the System group...
  • Release Notes

Docs  /  NCT Tax (NAV)  /  Input Tax Refund  /  Quick Guide
Main Menu

Tax or NC Tax consists of two parts – Input Tax Refund and VAT Registration Number Verification. Both are provided within the Tax Menu.

Note

The VAT Reg. No. Verification part is only available up to Microsoft Dynamics NAV 2017.
The Input Tax Refund part includes all items for creating tax refunds.

Docs  /  NCT Tax (NAV)  /  Input Tax Refund  /  Quick Guide
Setup

You must first set up the basic Information, before you can create Input Tax Refunds. The setup must be performed in the Input Tax Refund Setup window. Set up basic Information of the refund in the General section. In the Bank Account Data section, enter the bank account data that you want to use for the refund. In the Business Activity section, select at least one activity from the list. In the Numbering section, select the No. series for the Package Archive. Optionally, default values for the Input Tax Refund files can be specified in the Create Input Tax Refund File section.

Additional Setup

  • Geschäftstätigkeiten Über diese Aktion kann das Fenster Vorsteuererstattung Geschäftstätigkeiten aufgerufen werden. Standardisierte Geschäftstätigkeiten wurden vom europäischen Parlament veröffentlicht. Über die Aktion Download können die Codes und deren Beschreibung heruntergeladen bzw. aktualisiert werden.

    Note

    Prüfen Sie die Codes vor ihrer Verwendung auf Richtigkeit. Details zu den Codes erhalten Sie auf der Homepage des Finanzministeriums.
  • Vorsteuererstattungscodes Über diese Aktion kann das Fenster Vorsteuererstattungscodes aufgerufen werden. Vorsteuererstattungscodes werden für die Detaillierung der Vorsteuererstattung verwendet. Für jeden Code gibt es eine Reihe von Subcodes. Über die Aktion Download können die Codes und deren Beschreibung heruntergeladen bzw. aktualisiert werden.

    Note

    Prüfen Sie die Codes vor ihrer Verwendung auf Richtigkeit. Details zu den Codes erhalten Sie auf der Homepage des Finanzministeriums.
  • Währungen Über diese Aktion kann das Fenster Steuer Währungseinrichtung aufgerufen werden. Alle notwendigen Einrichtungen für die einzelnen Währungscodes werden hier hinterlegt. Über die Aktion Daten initialisieren können Werte für die Einrichtung vorgeschlagen werden.

    Note

    Richten Sie für den ISO Code der Mandantenwährung (normalerweise EUR) einen Datensatz ohne Währungscode ein.
  • Länder/Regionen Über diese Aktion kann das Fenster Steuer Land/Regionseinrichtung aufgerufen werden. Alle notwendigen Einrichtungen für die einzelnen Länder-/Regionscodes werden hier hinterlegt. Über die Aktion Daten initialisieren können Werte für die Einrichtung vorgeschlagen werden.
  • Sprachen Über diese Aktion kann das Fenster Steuer Spracheinrichtung aufgerufen werden. Alle notwendigen Einrichtungen für die einzelnen Sprachcodes werden hier hinterlegt. Über die Aktion Daten initialisieren können Werte für die Einrichtung vorgeschlagen werden.
The following functions are available for further setup via the actions in the System menu group:
  • Create Permissions With this function, the NCT-ITR-EDIT Permission Set can be created or updated.
  • Delete Data By finalizing an Input Tax Refund, an entry will be created in the Input Tax Refund Package Archive. The created Request/Conclusion files are also stored there. If necessary, this action can be used to remove the archived Request/Conclusion files from the package archive.

    Note

    After deleting, the files can no longer be exported.

Registration

A NAVAX AddOn can be tested or used free of charge for 30 days after installation. After that the functions of the extension can only be used with a valid registration. The current registration status of the NAVAX AddOn is displayed in the System group. For more information, see Anhang, NAVAX Registration.

Docs  /  NCT Tax (NAV)  /  Input Tax Refund  /  Quick Guide
Vendors Setup

To include a Vendor in the Input Tax Refund, it must first be set up. All relevant fields are available on the Vendor Card in the Payments area. To include the Vendor in the Input Tax Refund, the field Input Tax Refund must be set to 'Yes'. If you specify Input Tax Refund Code 1 and Input Tax Refund Subcode 1, the values will be suggested in the Input Tax Refund.

Note

Check the value in the field Country/Region Code of the Vendor.

Docs  /  NCT Tax (NAV)  /  Input Tax Refund  /  Quick Guide
Create Input Tax Refunds

Input Tax Refunds are created via the Input Tax Refunds menu item.

Suggestion

The Suggest action can be used to suggest lines for the Input Tax Refund. Review the values - if necessary, delete the lines for which no Input Tax Refund should be created. Alternatively, Vendor Ledger Entries can also be selected manually.

Finalize

Input Tax Refund files are created via the Finalize action in the Input Tax Refunds window. Multiple requests are not possible – for each member state (Country/Region Code Request Country), separate requests and files have to be created. After specifying the Country/Region Code, Starting Date and Ending Date, as well as answering the questions, click OK to finalize the Input Tax Refund. The final summary shows all information about the created package.

Summary

The Input Tax Refund – Summary window shows all information about the created package. The request and the conclusion file can be provided for the Finanz-Online transmission via the corresponding export functions.

Note

The files can also be exported later via the Package Archive.

Docs  /  NCT Tax (NAV)  /  Input Tax Refund  /  Quick Guide
Package Archive

If the Input Tax Refund file has not been accepted, you will receive a notification from Finanz-Online. In this case, the file can be canceled or corrected via the Package Archive. Click on Cancel, if you want to cancel individual positions or the whole package. The Input Tax Refund Cancellation window will be opened. Delete all lines that should not be canceled. To create the cancellation files, click on the Export action. The displayed values/options are taken from the original package and cannot be changed. If incorrect values in the package have to be corrected, use the Correct function instead of the Cancel function. After changing the values, click on Export to create the required files.

Note

To cancel a cancellation or correction, open the appropriate window and delete all lines of the package.

Docs  /  NCT Tax (NAV)  /  VAT Reg. No. Verification  /  Quick Guide
Main Menu

Tax or NC Tax consists of two parts – Input Tax Refund and VAT Registration Number Verification. Both are provided within the Tax Menu.

Note

The VAT Reg. No. Verification part is only available up to Microsoft Dynamics NAV 2017.
The VAT Reg. No. Verification part contains all items which are necessary for the VAT Reg. No. verification process.

Docs  /  NCT Tax (NAV)  /  VAT Reg. No. Verification  /  Quick Guide
Setup

Verification of the VAT Reg. No. for customers, vendors and contacts is possible via the VIES VAT number validation service directly in Microsoft Dynamics NAV. You must first set up the basic Information, before you can use the Verification. The setup must be performed in the VAT Reg. No. Verification Setup window. Choose the Verification Type in the General section. Click on the Action Update Service URL to set the Service URL.

Additional Setup

The following functions are available for further setup via the actions in the System menu group:
  • Create Permissions With this function the NCT-VNV-EDIT (for administration) and the NCT-VNV (for usage) Permission Sets can be created or updated.
  • Verify VAT Reg. No. – Customers/Vendors/Contacts You can use the function to verify customers, vendors or contacts in one run.

Registration

A NAVAX AddOn can be tested or used free of charge for 30 days after installation. After that the functions of the extension can only be used with a valid registration. The current registration status of the NAVAX AddOn is displayed in the System group. For more information, see Anhang, NAVAX Registration.

Docs  /  NCT Tax (NAV)  /  VAT Reg. No. Verification  /  Quick Guide
Single Verification

Single verification of the VAT Reg. No. for customers, vendors and contacts is possible on the cards. Open for example the Customer Card and enter the VAT number in field VAT Registration No.. If the setup is set to Automatic, the system will check the Number instantly. If the setup is set to Manually, the user can perform a single verification via Actions, Functions, Verify VAT Reg. No. Every request is reported in the VAT Reg. No. Verification Entries.

Docs  /  NCT Tax (NAV)  /  Appendix
NAVAX Registration

The current registration status of a NAVAX Dynamics NAV AddOn is displayed in the AddOn Setup page in the System group.

Fields

VersionSpecifies the currently installed version of the AddOn.
Serial No.Specifies the serial number of the AddOn.
StatusSpecifies the current registration status of the AddOn.

Trial Version

A NAVAX AddOn can be tested or used free of charge for 30 days after installation. After that, the AddOn can only be used with a valid registration.

Request Registration

The registration can be requested or checked via the What's New? action. This opens a window. The following example shows the NAVAX AddOn "NCC Cube". Fill in the fields in the window and then click Send Registration Request. Please note that the registration process may take some time. In the next few days you will receive an email with further information.

Note

For registration, calling the online help and performing some actions, access to https://www.nccube.com and https://www.navax.app must be allowed. In addition, TLS 1.2 is required. For more information, see How to get earlier versions of the Dynamics NAV development environment to work with TLS 1.2 Public IP from www.navax.app for setting firewall access: 94.136.22.236, Port: TCP/443 Checking the connection to https://www.navax.app using PS: Test-NetConnection navax.app -port 443 (PS must be performed with the M-Tier service user)

Activate/Update Registration

As soon as the registration has been completed, you will receive an email and the registration can be activated via the Update Registration action. The registration is company independent. So it does not matter in which company the action is called.

Note

  • The registration must be updated once a year via the Update Registration action.
  • The update is only possible or necessary within the last 30 days before the registration expires, or afterwards. Within the last 30 days before the registration expires, notes are displayed.

Terms & Conditions

For more information, see https://www.navax.app/EULA.php?L=en

Data Security

For more information, see https://www.navax.app/privacyStatement.php?L=en

Docs  /  NCT Tax (NAV)  /  Appendix
Release Notes

Would you like to know what has changed in the extension?
Below you'll find an overview of the new features and changes made in the updates.

NCT Update

The following update codeunits are available: All files needed for the updates can be downloaded here: NAV_NCT_Update_20220525.zip

NCT 13.00

    General

  • An update of the license file is necessary.
  • A registration is necessary. The trial version expires in 30 days. For more information, see Appendix, NAVAX Registration.
  • Improvements

  • NC Tax now also supports the Web Client and the Tablet Client. NC Tax is now available for Microsoft Dynamics 365 Business Central – OnPremises. For a complete list of all available versions, see the document Version Matrix. Note that the features or functionality of the solution may vary depending on the installed version, the client you are using, and/or your license model.
  • Two new placeholders %6 Package No. and %7 Request/Conclusion have been added for the File Name fields in the Input Tax Refund Setup window.
  • Added function Delete Data to the Input Tax Refund Setup. By finalizing an Input Tax Refund, an entry will be created in the Input Tax Refund Package Archive. The created Request/Conclusion files are also stored there. If necessary, this action can be used to remove the archived Request/Conclusion files from the package archive.

    Note

    After deleting, the files can no longer be exported. The period for deleting the data can be specified in the Delete Data Date Calculation field in the Input Tax Refund Setup. Only data that is at least 6 months old can be deleted. If the field is empty, the minimum period is used.
  • Modifications

  • The Export function in the Input Tax Refund windows has been renamed to Finalize. By finalizing an Input Tax Refund, an entry will be created in the Input Tax Refund Package Archive, as before. The final summary shows now all information about the created package. The request and the conclusion file can be provided for the Finanz-Online transmission via the corresponding export functions in the summary. The files can also be exported later via the Package Archive.
  • Some windows have been redesigned/improved.

NCT 11.00

    Improvements

  • NC Tax is now available for Microsoft Dynamics NAV 2018.
  • Two new placeholders %4 Starting Date without Separator and %5 Ending Date without Separator have been added for the File Name fields in the Input Tax Refund Setup window.
  • Modifications

  • The VAT Reg. No. Verification part is only available up to Microsoft Dynamics NAV 2017. From Microsoft Dynamics NAV 2018, use the standard functionality. Information about the data transfer from table 1046488 to the standard table 249 can be found in the NCVR700..NCT1001_Update_NCT1100_Readme.txt file, which is included in the NCVR700..NCT1001_Update_NCT1100 upgrade package.
  • All NC Tax Extensions/Modifications to Currencies, Countries/Regions and Languages have been removed from the standard objects and are now available in separate objects. To set up the data click on the corresponding action in the Input Tax Refund Setup window. The fields LCY Code and ISO LCY Code have been removed from the Input Tax Refund Setup. Instead, set up a record with blank Currency Code for the LCY ISO Code (usually EUR) in the new Tax Currency Setup window.
  • Corrections

  • Added missing translations in the captions.

NCT 10.01

    Modifications

  • The registration is now bound to the Tenant.

NCT 10.00

    Modifications

  • For the use of some online services a registration is required. For more information, see Appendix, NAVAX Registration.
  • Some windows have been redesigned/improved.

NCT 8.02

    Modifications

  • The field VAT Reg. No. Verification Date-Time (Customer/Vendor/Contact) has been renamed to VAT Reg. No. Verification.
  • Corrections

  • The Table Relation in the Input Tax Refund Entry No. field from the Vendor Ledger Entry table was not correct. The error occurred in Microsoft Dynamics NAV 2013 and later.

NCT 8.01

    Improvements

  • It is now possible to open the associated Account Card (Customer, Vendor, Contact) within the VAT Reg. No. Verification Entries.
  • Modifications

  • The VAT Reg. No. Verification has been improved. Error Messages, such as Error 500 – Internal Server Error, do not trigger direct NAV Error Messages anymore, but are now controlled and treated.

NCT 8.00

    Improvements

  • Opening the Input Tax Refund Setup for the first time now initializes following fields: ISO LCY Code will be initialized with 'EUR' if LCY Code is 'EUR' or 'EURO'.
  • New fields Business Activities Date and Input Tax Refund Codes Date have been added to the Input Tax Refund Setup. These fields indicate the date of each dataset, which was created via Import/Download. With AssistEdit the Business Activities and the Input Tax Refund Codes can be opened. Via What's New? it is possible to compare the respective date with the provided download data.
  • Added following functions to the Input Tax Refund Setup:
    • Create Permissions With this function the Input Tax Refund Permission Sets can be created or updated.
    • Initialize Currencies This function fills the ISO Code Input Tax Refund field in the Currency table. For each of the available ISO Codes it will be checked, if a currency with the same code exists. If this is the case, it will be checked if the ISO Code Input Tax Refund field contains a value. If no value is entered, the ISO Code will be written in the field.
    • Initialize Countries/Regions This function fills the ISO Code Input Tax Refund field and the Currency Code Input Tax Refund field in the Country/Region table. For each of the available ISO Codes it will be checked, if a Country/Region with the same code exists. If this is the case, it will be checked if the ISO Code Input Tax Refund field contains a value. If no value is entered, the ISO Code will be written in the field.
    • Initialize Languages This function fills the ISO Code Input Tax Refund field in the Language table.
  • Added VAT Reg. No. Verification functionality to NC Tax. The VAT Reg. No. Verification of NC Tax works on all NAV Clients.
  • Modifications

  • The version list of the objects has been changed from NCVR to NCT. The AddOn-Name NC Input Tax Refund has been changed to NC Tax.

NCT 7.02

    Improvements

  • Added Field External Document No. to the Input Tax Refund. Added Option field Document No. to the Input Tax Refund Setup. If the Option External Document No. or Document No. is selected, the field External Document No. will be exported. If no External Document No. exists, the field Document No. will be exported. If the Option Document No. is selected, the field Document No. will be exported as before.

NCT 7.01

    Corrections

  • Removed the OnValidate Trigger Code in table 4 Currency, field Input Tax Refund Rounding Precision.
  • The Export Input Tax Refunds function now replaces single quotes (') with a space in the XML file.

NCT 7.00

    Improvements

  • Added Field Created Request File and Created Conclusion File to the Package Archive. With AssistEdit the corresponding folder can be opened.
  • Added Currency Code Input Tax Refund field to the Country/Region table. If the Currency Code for the Request Country is deviating from the LCY Code, the Currency Code can be specified here. The amount fields in the Input Tax Refund Form/Page are now additionally converted to the Request Country Currency Code. If you specify a Vendor Ledger Entry in the Input Tax Refund, the conversion factors will be determined via the Entry if possible. In case of different Currency Code (i.e. Currency Code of the Entry <> Currency Code of the Request Country) the Currency Factor will be determined via the Posting Date. The rounding of the amount fields is specified by the new field Input Tax Refund Rounding Precision in the Currency table. If no Input Tax Refund Rounding Precision is specified, the Amount Rounding Precision is used. For Hungarian Forint it is for example recommended to specify an Input Tax Refund Rounding Precision of 1.00. The amount fields will be exported now in the corresponding Currency Code.
  • Added Navigate to the Input Tax Refund Forms/Pages.
  • Modifications

  • Removed field Language Code from the Input Tax Refund Setup. The field can now be specified in the Country/Region table, field Language Code Input Tax Refund.
  • Removed fields Question 1A, 1B, 1C, Question 2A and Question 2B from the Input Tax Refund Setup. The fields are now specified when exporting the XML File.
  • The redundant Field Country/Region Code was removed from the Input Tax Refund.
  • The Input Tax Refund now only considers VAT Entries where VAT Calculation Type is Normal VAT or Full VAT. The function Suggest Input Tax Refunds skips Vendor Ledger Entries if a VAT Entry with VAT Calculation Type Reverse Charge VAT or Sales Tax exists.

NCT 6.01

    Improvements

  • Menu Item Subcodes has been added to the Input Tax Refund Codes in the Role Tailored Client.
  • For Input Tax Refund Business Activities and Input Tax Refund Codes import and download functions are now available in the Forms/Pages. Download allows the direct download of the codes. Download - Save as allows you to save the codes in a file which can then be imported via the menu item Import.
  • Corrections

  • The name of the field Input Tax Refund Subcode 1 was not displayed correctly in the Vendor Card.
  • The NCVR MenuSuite could cause problems in certain situations with other AddOn MenuSuites.
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