Approval Substitutes

2025/10/13 • 2 min. to read

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This page enables the general definition of which User or Workflow User Group substitutes a specific User, either general or dependent on time frame, Approval Role or Workflow Code. To automatically use the Approval Substitutes its necessary to setup the job queue as described in Automatically delegate existing Approval Entries. The data is common for all companies.

Fields
Company Code	Specifies the Company involved in the approval process. If the column is empty, then the row applies to all companies. All records with company code have higher priority than a record with empty code.
User Name	Specifies the User which is substituted. Each user may only enter himself, with the exception of the Approval Administrator.
Substitute Type	Specifies if the User is substituted by a User or a Workflow User Group.
Substitute Code	Defines the code of the User or of the Workflow User Group.
Substitute Approval Method	The Substitute Approval Method indicates whether one or all substitutes must grant their approval in case if a Workflow User Group is assigned.
Date From	Specifies the Date beginning from which this substitute is valid.
Date To	Specifies the Date until this substitute is valid.
Approval Role Code	Specifies the Approval Role Code for which this substitute is valid.
Workflow Code	Specifies the Workflow Code for which this substitute is valid.