Correction and review functions for personal and company-related data. State: Discontinued
Manual
Creation date: 2024/04/20 The current version of this manual can be found at:
☰ Contents
General
NCDV Contact Data Verifier NCDV Contact Data Verifier checks, corrects and enriches personal and company data using a service developed by /data.mill...
Setup
Contact Data Verifier Setup Before the NCDV Contact Data Verifier can be used, its basic functionality must be set up...
Registration with /data.mill To use the NCDV Contact Data Verifier, you must register with /data.mill...
/data.mill Credits The NCDV Contact Data Verifier is charged by usage. Each function has its corresponding price in credits...
Tasks
Working with Contact Data Verifier Customers, Vendors, Contacts etc. are recorded as before...
Archive
Contact Data Verifier Entries If the Log Requests field is checked in the NCDV Contact Data Verifier Setup, the NCDV Contact Data Verifier Entries page displays the history of requests sent to the service...
Appendix
NAVAX License Management The NAVAX License Management page (in older versions NAVAX License Overview or NCEX License Overview) displays the current license status of the NAVAX extensions...
Installation Notes
Release Notes
Docs / NCDV Contact Data Verifier / General NCDV Contact Data Verifier
NCDV Contact Data Verifier checks, corrects and enriches personal and company data using a service developed by /data.mill.
The correct data and responsible handling of data will make your company stand out from the competition.
Clean, accurate and complete data are an important basis for compliance with the DSGVO.
Note
No personal data from the requests are stored at /data.mill.
All data transmitted to /data.mill are processed on the systems only for the duration of the request (usually less than one second) and then deleted.
Also, no personal data is stored in any log information.
The /data.mill service is a contract processor in terms of the Data Protection Basic Regulation (DSGVO).
Even if personal data are only on the /data.mill systems for fractions of a second (e.g. mail addresses or telephone numbers), they are still legally processed.
On request, we will be happy to send you an agreement for order processing according to Art. 28 DSGVO.
Navigation
Fields, actions, pages and reports originating from the NCDV Contact Data Verifier extension are identified by the abbreviation NCDV. This additional labeling makes them clearly distinguishable from other extensions (which may use similar names and designations).
NCDV stands for NAVAX Consulting Data Verifier.
The search term "ncdv" is also recognized by "Tell me what you want to do".
This allows very fast access to the individual areas of the NCDV Contact Data Verifier.
Permission Sets
The following permission sets are available for the NCDV Contact Data Verifier:
NCDV Setup Contact Data Verifier
You need these permissions to set up the NCDV Contact Data Verifier.
For more information, see Setup, Contact Data Verifier Setup.
Docs / NCDV Contact Data Verifier / Setup Contact Data Verifier Setup
Before the NCDV Contact Data Verifier can be used, its basic functionality must be set up.
In the NCDV Contact Data Verifier Setup page the general settings and defaults are defined.
Opens the /data.mill shop where you can buy more credits.
Note
The NCDV Contact Data Verifier is charged according to use. Each function has its corresponding price in credits.
For more information, see Setup, /data.mill Credits.
Specifies how much percent of the entered address data must at least match with the address data found by /data.mill so that the address data is taken from /data.mill or supplemented by /data.mill.
Every typo and every missing match between the address data entered and the address data found by /data.mill reduces the percentage of match.
So the higher the value in the field, the more address data entered must match the address data found by /data.mill.
Timeout (Milliseconds)
Specifies the length of time in milliseconds that the service is allowed to use, before aborting the sending attempt with an error.
Verifier Activated
Specifies that the NCDV Contact Data Verifier is active.
The NCDV Contact Data Verifier can only be activated when the fields /data.mill License Code and /data.mill GUID are specified.
In this section you specify which tables and which fields should be checked.
Verify Customers
Specifies whether the data of the Customers should be checked.
Verify Customer Bank Accounts
Specifies whether the data of the Customer Bank Accounts should be checked.
Verify Vendors
Specifies whether the data of the Vendors should be checked.
Verify Vendor Bank Accounts
Specifies whether the data of the Vendor Bank Accounts should be checked.
Verify Contacts
Specifies whether the data of the Contacts should be checked.
Verify Employees
Specifies whether the data of the Employees should be checked.
Verify Bank Accounts
Specifies whether the data of the Bank Accounts should be checked.
Verify Name Data
Specifies whether the fields Name, Name 2, First Name, Middle Name, Last Name, Surname and Company Name should be checked.
Costs: 1/data.mill Credits per request.
Functionality: Changes any word in a given text so that the first letter is capitalized and all others are converted to lower case.
Special proper names like "DiCaprio" are recognized and ignored.
Suggest Gender
Specifies whether a value should be suggested in the Employees Gender field based on the data in the First Name field.
The value for the gender is determined when a first name is entered.
Costs: 1/data.mill Credits per request.
Functionality: Recognizes the gender of a particular first name.
Note
Works only with common first names in Germany, Austria and Switzerland.
Verify Address Data
Specifies whether the fields Address, Address 2, Post Code, City, County and Country/Region Code should be checked.
Costs: 27/data.mill Credits per request.
Functionality: Searches the location based on the address information entered.
Suggest Data via VAT Reg. No.
Specifies whether name data and address data should be proposed when entering an VAT Registration No.
Costs: 30/data.mill Credits per request.
Functionality: Company information (company name and postal address) is resolved on the basis of the company's VAT ID number.
Only companies within the European Union can be verified and dissolved.
Some countries have access restrictions and may not provide complete company information.
Important
This function is not a replacement for the VAT Registration No. Validation Service.
Only if the VAT Registration No. Validation Service is activated you will receive a Request Identifier and thus an entry in the VAT Registration Log.
Verify Phone Data
Specifies whether the fields Phone No., Mobile Phone No., Pager, Telex No. and Fax No. should be checked.
Costs: 2/data.mill Credits per request.
Functionality: Checks a specific phone number and converts it to the canonical form.
In addition, the type of the telephone number is determined (e.g. "landline", "mobile phone", ...).
Note
The number is not checked for existence.
Check if Mobile Phone No. exists
Specifies whether the field Mobile Phone No. should be tested for existence.
Costs: 30/data.mill Credits per request.
Functionality: Real-time validation of mobile phone numbers without triggering a call or sending a text message
Verify E-Mail Addresses
Specifies whether to check E-Mail fields.
Costs: 15/data.mill Credits per request.
Functionality: Checks the spelling of an e-mail address to detect typos and spelling errors.
If the e-mail address has a valid syntax, its mail server is determined and checked for existence.
The mail server itself is compared with a list of available providers to determine addresses with a short lifespan.
In addition, the mail server is checked whether an email can be received for the specified mailbox.
Verify IBAN/SWIFT Code
Specifies whether the IBAN and SWIFT Code fields should be checked.
Costs: 2/data.mill Credits per request.
Functionality: Checks the spelling, the country code and the checksum of an IBAN or the spelling of a SWIFT Code.
Note
The function does not check whether the IBAN or SWIFT Code really exists, but only checks the validity of the format.
System, Fields
Log Requests
Specifies whether the requests sent to the service should be logged.
No. of Entries
Specifies the number of NCDV Contact Data Verifier Entries.
System, Actions
NAVAX License Overview
Opens the NAVAX License Overview which displays the current license status of the NAVAX extensions.
For more information, see Appendix, NAVAX License Management.Appendix, NAVAX License Overview.
Entries
View the NCDV Contact Data Verifier Entries.
Delete Entries
If necessary, this action can be used to delete the logged requests.
Docs / NCDV Contact Data Verifier / Setup Registration with /data.mill
To use the NCDV Contact Data Verifier, you must register with /data.mill.
Click on /data.mill Registration to register with /data.mill.
The registration is free.
After successful registration you will receive your access data from /data.mill by e-mail.
With these data you can then create the license code and a GUID for the /data.mill service in the /data.mill programs.
Both information must be stored in the Contact Data Verifier Setup.
Docs / NCDV Contact Data Verifier / Setup /data.mill Credits
The NCDV Contact Data Verifier is charged by usage. Each function has its corresponding price in credits.
For example, checking a postal address costs 27 credits, while checking a mail address costs 15 credits.
In order to use the functions, sufficient credits must be available.
If the credit price of a function is higher than the available credits, the function cannot be executed.
Credits are deducted from your credit balance after the function has been executed.
The still available /data.mill credits are displayed in the Contact Data Verifier Setup.
Note
After purchasing additional credits, the display is not updated until the page is opened again.
Credits can be purchased through the /data.mill Shop.
The smallest unit is 50,000 credits, which cost EUR 75.00 (+VAT).
That means the above mentioned address check (27 credits) costs EUR 0.0405, the mail address check EUR 0.0225.
Credits have no expiry date.
You will automatically receive reminder e-mails from the system regarding the expiring credits.
In the shop you can either pay on account or via PayPal with credit card or other payment methods offered by PayPal.
When paying via PayPal, the purchased credits are immediately credited to the customer's account. When paying on account, the credits are only credited after receipt of your payment, which can take a few days.
Note
If you consume more than 1.000.000 /data.mill Credits per year, a subsequent charging of the credits is also possible.
Docs / NCDV Contact Data Verifier / Tasks Working with Contact Data Verifier
Customers, Vendors, Contacts etc. are recorded as before.
The settings in the Verify section of the NCDV Contact Data Verifier Setup determine which fields should be verified during entry.
For more information, see Setup, Contact Data Verifier Setup.
Docs / NCDV Contact Data Verifier / Archive Contact Data Verifier Entries
If the Log Requests field is checked in the NCDV Contact Data Verifier Setup, the NCDV Contact Data Verifier Entries page displays the history of requests sent to the service.
Fields
Date and Time
Specifies the date and time when the entry was created.
Table No.
Specifies the number of the table for which the check was performed.
Table Name
Specifies the name of the table for which the check was performed.
Primary Key
Specifies the key of the record for which the check was performed.
Field No.
Specifies the number of the field for which the check was performed.
Field Name
Specifies the name of the field for which the check was performed.
Request
Specifies the request sent to the service.
URL
Specifies to which URL the request was sent to the service.
The NAVAX License Management page (in older versions "NAVAX License Overview" or "NCEX License Overview") displays the current license status of the NAVAX extensions.
In order for a NAVAX extension to be displayed in this page, the corresponding setup of the extension must first be opened.
Note
Changes as of Version xx.1.16.0
The NAVAX License Management page now supports automatic adding of NAVAX extensions. NAVAX extensions that use this system no longer need to have the corresponding extension setup opened first to be displayed in this page.
Fields
Name
Specifies the name of the Extension.
License Status
Specifies the current license status of the Extension.
Serial No.
Specifies the serial number of the Extension.
Version
Specifies the currently installed version of the Extension.
Trial Version
A NAVAX extension can be tested or used free of charge for 30 days after installation. After that, the extension can only be used with a valid license.
Note
Changes as of Version xx.1.4.0
The licensing of a NAVAX extension is only necessary in the production environment. In the sandbox environment, NAVAX extensions can be tested unlimited.
Request License
The license can be requested or checked via the Current Status action (in older versions What's New?). This opens a window.
The following example shows the NAVAX extension Excel Report Builder.
Fill in the fields in the window and then click Send License Request.
Please note that the licensing process may take some time.
In the next few days you will receive an email with further information.
Note
For licensing, calling the online help and performing some actions, access to https://www.navax.app must be allowed.
Public IP from www.navax.app for setting firewall access: 94.136.22.236, Port: TCP/443
Checking the connection to https://www.navax.app using PS: Test-NetConnection navax.app -port 443 (PS must be performed with the M-Tier service user)
Activate/Update License
As soon as the licensing has been completed, you will receive an email and the license can be activated via the Update License action.
The license is company independent. So it does not matter in which company the action is called.
Note
The licence must be updated once a year via the Update License action.
The update is only possible or necessary within the last 30 days before the license expires, or afterwards. Within the last 30 days before the license expires, notes are displayed.
If the Automatic License Renewal is enabled, the Update License action is called automatically before the license expires. Note that the setting is only active after the license has been activated via the action.
This action can be used to open the Microsoft AppSource ratings page for the extension.
We would be very happy if you submit your rating and let us know about your experience with the Extension.
Docs / NCDV Contact Data Verifier / Appendix Installation Notes
Added action NAVAX License Overview in the NCDV Contact Data Verifier Setup.
Other licensing actions and fields have been removed from the setup.
For more information, see Setup, Contact Data Verifier Setup.
NCDV Contact Data Verifier
Fill in the fields in the window and then click Send License Request.
Please note that the licensing process may take some time.
In the next few days you will receive an email with further information.
